Any Way to Import Contacts List and Prevent Duplicates from Importing into Office 2003?

Thanks, again, Russ!

I knew I had to be missing something, and the great article that you were so
kind as to post, is what I missed. Not sure how I overlooked it. But I've
read it now, and that cleared it up for me.

Thanks, again!
--
With kindest regards,

Dick Smith
"Russ Valentine [MVP-Outlook]" wrote in message
...
You have not yet mentioned whether you are running against Exchange Server
or a local information store.
That would be nice to know. If it is the latter, you will find the
location of your default PST file in the properties of your root folder in
Outlook. Did you read the article I posted? It's all there.
--
Russ Valentine
[MVP-Outlook]
" AA Smith" wrote in message
...
Hello, again, Russ!

I'm apparently missing something.

The only files on this computer that contain "PST" are the files that I
created using Outlook 2003 Export. I have searched the entire disk
including hidden files and folders but find nothing else that seems
related to Outlook containing PST anywhere in a file name.

What is the complete file name of the PST file you referred to? And
where would it be located on my hard drive? Moreover, how would I copy
it, with Windows Explorer? Or can it be copied with some feature of
Outlook?
--
With kindest regards,

Dick Smith
"Russ Valentine [MVP-Outlook]" wrote in message
...
Folders do not exist separately.
The PST file is what you want to copy.
If you do not want to copy your entire PST file, then just create a
second PST file and copy the folder you want to transfer into that. Just
don't export.
--
Russ Valentine
[MVP-Outlook]
" AA Smith" wrote in message
...
Hello, again, Russ. Sorry for my lack of clarity. It's been a long
day.

What I'm asking is how to copy my existing Outlook Contacts folder--not
a .pst file created by running FileExport. Is the actual folder that
Outlook 2003 displays easily available to copy. If so, what file name
and extension would, for example, the Contacts folder have on disk?
--
With kindest regards,

Dick Smith
"Russ Valentine [MVP-Outlook]" wrote in message
...
Not sure I understand your question. You're asking how to copy a file?
You can copy and store a PST file anywhere you want.
The Help files spell it all out:
http://office.microsoft.com/en-us/as...771141033.aspx

--
Russ Valentine
[MVP-Outlook]
" AA Smith" wrote in message
...
Thanks, again, Russ!

However, in this case, I didn't have another location to open my
Outlook Contacts folder. I had to format my hard drive and install a
fresh copy of WindowsXP Pro, then reinstall Outlook 2003. So, I
needed to save my existing Outlook folders somewhere, but not in
another installation or Outlook. So, how else could I have saved my
Outlook folders except to use export? I really would like to know.
--
With kindest regards,

Dick Smith
"Russ Valentine [MVP-Outlook]" wrote in message
...
You will find countless posts to that effect in this group.
Exporting loses data. It is also provides many opportunities to
corrupt data (both on the export and on the import)--especially now
that Outlook 2003 cannot export to a format that is compatible with
other versions.
All one needs to do is copy the Outlook data file and open it in the
other installation. Importing and exporting are only needed if you
need to change the file format.

For example, Exporting/Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists
--
Russ Valentine
[MVP-Outlook]
" AA Smith" wrote in message
...
Thanks, very much Russ!

Actually, I've been using Office for neigh on to ten years. And, I
have exported and imported Outlook folders with no problem
whatsoever until now. Moreover, with all due respect, this is the
first instance in which anyone has even suggested that exporting
Outlook folders is not a good idea. If that's not the correct way
to transfer Outlook data, I'd very much appreciate your letting me
know what is the correct way.
--
With kindest regards,

Dick Smith
"Russ Valentine [MVP-Outlook]" wrote in message
...
Now you see why we tell you not to export. It is never the correct
way to transfer Outlook data.
At this point you would need to use a third party duplicate
checker. There are several and they are easy to find.

--
Russ Valentine
[MVP-Outlook]
" AA Smith" wrote in message
...
I recently exported my Contacts list to a .pst file and somehow
each Contact Card wound up being exported into that pst file 3
times. An, of course, that's exactly what I get when I try to
Import that .pst file back onto my original computer after
formatting the disk & reinstalling WinXP Pro SP2 and Office 2003.

Is there any simple way to get rid of all the duplicates. To
delete them manually would require an incredible amount of time.
There are literally thousands of them. So, I shall greatly
appreciate your help.
--
With kindest regards,

Dick Smith

Russ Valentine [MVP-Outlook] wrote:
You have not yet mentioned whether you are running against Exchange Server
or a local information store.
That would be nice to know. If it is the latter, you will find the location
of your default PST file in the properties of your root folder in Outlook.
Did you read the article I posted? It's all there.

Just signed on to NG and would like reference to your article.

My question(s) are not about Contacts, but they are about .pst files.
Perhaps your article would be of value to me.

Which group(s) would be on-topic for determining how one deletes
Personal Folders from the folder list? Ditto for having picked up more
Outlook Today-(Personal Folders) without knowing why.

I will provide history when I find the correct NG.

TIA

This group will suffice.
Start a new thread.
--
Russ Valentine
[MVP-Outlook]
"normc" wrote in message
...
Russ Valentine [MVP-Outlook] wrote:
You have not yet mentioned whether you are running against Exchange
Server or a local information store.
That would be nice to know. If it is the latter, you will find the
location of your default PST file in the properties of your root folder
in Outlook. Did you read the article I posted? It's all there.

Just signed on to NG and would like reference to your article.

My question(s) are not about Contacts, but they are about .pst files.
Perhaps your article would be of value to me.

Which group(s) would be on-topic for determining how one deletes Personal
Folders from the folder list? Ditto for having picked up more Outlook
Today-(Personal Folders) without knowing why.

I will provide history when I find the correct NG.

TIA

normc wrote:

Just signed on to NG and would like reference to your article.

http://groups-beta.google.com/ is a big help with that.

Which group(s) would be on-topic for determining how one deletes
Personal Folders from the folder list?

microsoft.public.outlook or microsoft.public.outlook.general, probably.
Right-click the root of the PST and choose Close.

Ditto for having picked up
more Outlook Today-(Personal Folders) without knowing why.

Importing can do that. If right-clickClose doesn't work, try FileData
File Management. If that doesn't work, you need a new mail profile.
--
Brian Tillman