If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Standardize existing tables
In Word 2007, I would like to apply the same attributes to all pre-
existing tables in a document (dozens and dozens). The attributes a Critical: paragraph (or text) style, table-indent from left, first row, first colum, banded rows, banded columns, last row, last column, allow row to break across pages, repeat header rows, total row. Other properties are optional. I've seen some of the macro options listed for Word 2000, but that sort of thing looks a little tough for this situation, and I think the AutoText options are inapplicable. Since I have so many existing tables with different indents, shading and other variations, I'm afraid that the only thing I can do is recreate every one of them, which would not be easy, since there a variety of numbers of rows/columns, auto-fit settings, and other properties. Does anyone know of a way to avoid this work. TIA. |
#3
|
|||
|
|||
Standardize existing tables
Table styles work well for setting the grid, inside cell margins, banding,
identifying the heading row, table alignment, etc. Create a custom table style based on Table Grid (the simplest of the styles, I think, and a modifiable clone of Table Normal--which apparently cannot be modified) with the attributes you want. Avoid setting font attributes in a table style, though. You and other users will just end up fighting with it later. I create custom paragraph styles for tables (table heading, table text, and table bullets 1 & 2 usually suffice.) When modifying the tables, - Select the whole table. - Apply Table Grid style to clear of any table style that may have been applied. - Apply your custom table style. - Deselect the table, select the heading row, and apply the table heading style. (as few as 6 clicks of the mouse) If the existing tables are have simple content and are all of the same type, you could easily make a macro to do this. If they are not, doing this by hand allows you to, from the Table Design tab, turn heading rows, banding, and other attributes on or off per individual table. This method can greatly reduce the time it takes to reformat tables--even though you still may have to go back and fix the fix bullet lists. PamC "eMan" wrote: In Word 2007, I would like to apply the same attributes to all pre- existing tables in a document (dozens and dozens). The attributes a Critical: paragraph (or text) style, table-indent from left, first row, first colum, banded rows, banded columns, last row, last column, allow row to break across pages, repeat header rows, total row. Other properties are optional. I've seen some of the macro options listed for Word 2000, but that sort of thing looks a little tough for this situation, and I think the AutoText options are inapplicable. Since I have so many existing tables with different indents, shading and other variations, I'm afraid that the only thing I can do is recreate every one of them, which would not be easy, since there a variety of numbers of rows/columns, auto-fit settings, and other properties. Does anyone know of a way to avoid this work. TIA. |
#4
|
|||
|
|||
Standardize existing tables
On Mar 23, 10:35*am, Peter A wrote:
In article ea85c79e-f502-48fa-b404-e988257d4c27 @t54g2000hsg.googlegroups.com, says... In Word 2007, I would like to apply the same attributes to all pre- existing tables in a document (dozens and dozens). The attributes a Critical: paragraph (or text) style, table-indent from left, first row, first colum, banded rows, banded columns, last row, last column, allow row to break across pages, repeat header rows, total row. Other properties are optional. I've seen some of the macro options listed for Word 2000, but that sort of thing looks a little tough for this situation, and I think the AutoText options are inapplicable. Since I have so many existing tables with different indents, shading and other variations, I'm afraid that the only thing I can do is recreate every one of them, which would not be easy, since there a variety of numbers of rows/columns, auto-fit settings, and other properties. Does anyone know of a way to avoid this work. TIA. You can define ne or more table styles that give the appearance you want, then apply them to the various tables. There are some limitations to what table styles can do, however. -- Peter Aitken Author, MS Word for Medical and Technical Writerswww.tech-word.com- Hide quoted text - - Show quoted text - Yup, that worked. I had no idea the extent to which you could control table styles.Thanks! |
#5
|
|||
|
|||
Standardize existing tables
Oops! Please see the corrections: When modifying the tables, - Select the whole table. - Apply Table Grid style to clear the table of any table style that may have been applied. - Apply your custom table style. **Apply your table text paragraph style - Deselect the table, select the heading row, and apply the table heading style. **(as few as 7 clicks of the mouse) If the existing tables are have simple content and are all of the same type, you could easily make a macro to do this. If they are not, doing this by hand allows you to, from the Table Design tab, turn heading rows, banding, and other attributes on or off per individual table. This method can greatly reduce the time it takes to reformat tables--even though you still may have to go back and fix the fix bullet lists ** or replace manual formatting.** PamC |
#6
|
|||
|
|||
Standardize existing tables
In article ,
says... Oops! Please see the corrections: When modifying the tables, - Select the whole table. - Apply Table Grid style to clear the table of any table style that may have been applied. - Apply your custom table style. **Apply your table text paragraph style - Deselect the table, select the heading row, and apply the table heading style. Generally speaking it is a bad idea to mix paragraph styles with table styles. The formatting that you would define in a paragraph style can all be done in the table style - mixing the two can cause weird formatting problems. In some cases where you need rather complex formatting it may be the only choice, however. -- Peter Aitken Author, MS Word for Medical and Technical Writers www.tech-word.com |
#7
|
|||
|
|||
Standardize existing tables
On Mar 23, 11:51*pm, PamC wrote:
Oops! Please see the corrections: When modifying the tables, - Select the whole table. - Apply Table Grid style to clear the table of any table style that may have been applied. - Apply your custom table style. **Apply your table text paragraph style - Deselect the table, select the heading row, and apply the table heading style. **(as few as 7 clicks of the mouse) If the existing tables are have simple content and are all of the same type, you could easily make a macro to do this. If they are not, doing this by hand allows you to, from the Table Design tab, turn heading rows, banding, and other attributes on or off per individual table. This method can greatly reduce the time it takes to reformat tables--even though you still may have to go back and fix the fix bullet lists ** or replace manual formatting.** PamC I found that a lot of settings didn't even require selecting the entire table. All the setting I tried were able to be selected and put into effect from any cell in the table. For example, you can select attributes of top row, total row, first column and last column from a cell in the middle of the table and they are retained with the style you create. |
Thread Tools | |
Display Modes | |
|
|