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#1
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How can I place Next Record mark-up in Publisher 2003?
I'm having the same trouble-4 duplicate cards per page rather than 4
addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#2
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How can I place Next Record mark-up in Publisher 2003?
The postcard template will not work correctly with a merge unless you setup the page
first. In page setup, click change copies per sheet, select the Print multiple copies per sheet button, Publisher should default to four cards per sheet. You need to have two publications, one for the merge and the other for page two unless you have a duplex unit. Open a new instance of Publisher, copy/paste the un-merged side of the card into the new postcard publication. Delete the second page in the original publication. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#3
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How can I place Next Record mark-up in Publisher 2003?
Mary:
My unit duplexes, so I shouldn't have to set up a new file. I'm not sure I understand your directions. I've set up the page for multiple copies per page. If I select one copy per page, I get one postcard smack dab in the middle of the page. If I select multiple copies per page, I get 4 postcards, but they print 4 copies of the same address rather than 4 different addresses per page. How can I get it to scroll through the addresses rather than creating a page per address? Thanks, Janette "Mary Sauer" wrote: The postcard template will not work correctly with a merge unless you setup the page first. In page setup, click change copies per sheet, select the Print multiple copies per sheet button, Publisher should default to four cards per sheet. You need to have two publications, one for the merge and the other for page two unless you have a duplex unit. Open a new instance of Publisher, copy/paste the un-merged side of the card into the new postcard publication. Delete the second page in the original publication. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#4
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How can I place Next Record mark-up in Publisher 2003?
Are they printing the same address or are you looking at print preview? In print
preview all the cards will be the same, it is a program bug. Open the Mail and Catalog Merge, follow the steps outlined. What are you using for your database? Are you certain you only have one card on your screen? Don't convert your merge to a publication. There is lots of help here. Troubleshoot mail merge in Publisher http://office.microsoft.com/en-us/as...662451033.aspx -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... Mary: My unit duplexes, so I shouldn't have to set up a new file. I'm not sure I understand your directions. I've set up the page for multiple copies per page. If I select one copy per page, I get one postcard smack dab in the middle of the page. If I select multiple copies per page, I get 4 postcards, but they print 4 copies of the same address rather than 4 different addresses per page. How can I get it to scroll through the addresses rather than creating a page per address? Thanks, Janette "Mary Sauer" wrote: The postcard template will not work correctly with a merge unless you setup the page first. In page setup, click change copies per sheet, select the Print multiple copies per sheet button, Publisher should default to four cards per sheet. You need to have two publications, one for the merge and the other for page two unless you have a duplex unit. Open a new instance of Publisher, copy/paste the un-merged side of the card into the new postcard publication. Delete the second page in the original publication. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#5
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How can I place Next Record mark-up in Publisher 2003?
Mary:
Yes, I'm actually, physically printing, and they are printing 4 copies of the same address per page. I followed all the steps for the mail merge, and am using an Excel file for my address database. Yes, I only have 1 card on the screen. What do you mean, don't convert the merge into a publication? I have over 300 addresses, and I'm not going to blindly tell it to print if I can't be sure that it will work correctly. Thanks so much for all of your help, Janette "Mary Sauer" wrote: Are they printing the same address or are you looking at print preview? In print preview all the cards will be the same, it is a program bug. Open the Mail and Catalog Merge, follow the steps outlined. What are you using for your database? Are you certain you only have one card on your screen? Don't convert your merge to a publication. There is lots of help here. Troubleshoot mail merge in Publisher http://office.microsoft.com/en-us/as...662451033.aspx -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... Mary: My unit duplexes, so I shouldn't have to set up a new file. I'm not sure I understand your directions. I've set up the page for multiple copies per page. If I select one copy per page, I get one postcard smack dab in the middle of the page. If I select multiple copies per page, I get 4 postcards, but they print 4 copies of the same address rather than 4 different addresses per page. How can I get it to scroll through the addresses rather than creating a page per address? Thanks, Janette "Mary Sauer" wrote: The postcard template will not work correctly with a merge unless you setup the page first. In page setup, click change copies per sheet, select the Print multiple copies per sheet button, Publisher should default to four cards per sheet. You need to have two publications, one for the merge and the other for page two unless you have a duplex unit. Open a new instance of Publisher, copy/paste the un-merged side of the card into the new postcard publication. Delete the second page in the original publication. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#6
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How can I place Next Record mark-up in Publisher 2003?
I'm having the same problem in WORD. It worked fine in previous versions. Now
I can't insert NEXT without getting an error message when I try to merge. "Janette" wrote: Mary: Yes, I'm actually, physically printing, and they are printing 4 copies of the same address per page. I followed all the steps for the mail merge, and am using an Excel file for my address database. Yes, I only have 1 card on the screen. What do you mean, don't convert the merge into a publication? I have over 300 addresses, and I'm not going to blindly tell it to print if I can't be sure that it will work correctly. Thanks so much for all of your help, Janette "Mary Sauer" wrote: Are they printing the same address or are you looking at print preview? In print preview all the cards will be the same, it is a program bug. Open the Mail and Catalog Merge, follow the steps outlined. What are you using for your database? Are you certain you only have one card on your screen? Don't convert your merge to a publication. There is lots of help here. Troubleshoot mail merge in Publisher http://office.microsoft.com/en-us/as...662451033.aspx -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... Mary: My unit duplexes, so I shouldn't have to set up a new file. I'm not sure I understand your directions. I've set up the page for multiple copies per page. If I select one copy per page, I get one postcard smack dab in the middle of the page. If I select multiple copies per page, I get 4 postcards, but they print 4 copies of the same address rather than 4 different addresses per page. How can I get it to scroll through the addresses rather than creating a page per address? Thanks, Janette "Mary Sauer" wrote: The postcard template will not work correctly with a merge unless you setup the page first. In page setup, click change copies per sheet, select the Print multiple copies per sheet button, Publisher should default to four cards per sheet. You need to have two publications, one for the merge and the other for page two unless you have a duplex unit. Open a new instance of Publisher, copy/paste the un-merged side of the card into the new postcard publication. Delete the second page in the original publication. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Janette" wrote in message ... I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#7
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How can I place Next Record mark-up in Publisher 2003?
Same problem her in Publsher 2007. The 4-up mail merge does NOT work for me,
despite having read all postings that seem to pertain to this. The selection for "Multiple copies per sheet" vs "Multiple pages per sheet" and the "Number of copies" are adding to the confusion. And lastly, if I have front and Back pages and activate the 2-sided print option, does that affect this in any way? "Janette" wrote: I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#8
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How can I place Next Record mark-up in Publisher 2003?
Merge doesn't always work the way it should when you have are editing two cards
in the same publication. Setup two separate publications for the front and back. When you merge you want to use the "multiple pages per sheet." I have found using a pre-formatted Avery postcard seems to work better than manual setup. 3263 works well. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Heetbrink" wrote in message ... Same problem her in Publsher 2007. The 4-up mail merge does NOT work for me, despite having read all postings that seem to pertain to this. The selection for "Multiple copies per sheet" vs "Multiple pages per sheet" and the "Number of copies" are adding to the confusion. And lastly, if I have front and Back pages and activate the 2-sided print option, does that affect this in any way? "Janette" wrote: I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#9
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How can I place Next Record mark-up in Publisher 2003?
Mary:
Cool, that worked. Is the following the procedure? Feel free to edit and repost. When creating 4-up postcards with mailmerge in Publisher 2006, this is the best procedu - Start with the Avery 3263 template - Create the back of your postcard as a 1-page card (and create the front in another Publisher file using the same template) - Do the mailmerge thing and format and position the mailing label, if needed - In the mail merge wizard section select "Print", DO NOT select "Print to new publication" or "Add to excisting publication..." - In the printing options, make sure you select "Multiple Pages per sheet" - Make sure you keep the number of copies to 1 - Don't pay attention to the preview screen, it wll show the wrong thing - Flip (or turn) your paper as needed for your printer, open the Publisher file for the front side and print that. - Rejoice! Thanks "Mary Sauer" wrote: Merge doesn't always work the way it should when you have are editing two cards in the same publication. Setup two separate publications for the front and back. When you merge you want to use the "multiple pages per sheet." I have found using a pre-formatted Avery postcard seems to work better than manual setup. 3263 works well. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Heetbrink" wrote in message ... Same problem her in Publsher 2007. The 4-up mail merge does NOT work for me, despite having read all postings that seem to pertain to this. The selection for "Multiple copies per sheet" vs "Multiple pages per sheet" and the "Number of copies" are adding to the confusion. And lastly, if I have front and Back pages and activate the 2-sided print option, does that affect this in any way? "Janette" wrote: I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
#10
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How can I place Next Record mark-up in Publisher 2003?
Looks like you got the job done! Good for you. Thanks for the update, it is
appreciated. I think you are doing it okay. If it works then it has to be the correct method. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Heetbrink" wrote in message ... Mary: Cool, that worked. Is the following the procedure? Feel free to edit and repost. When creating 4-up postcards with mailmerge in Publisher 2006, this is the best procedu - Start with the Avery 3263 template - Create the back of your postcard as a 1-page card (and create the front in another Publisher file using the same template) - Do the mailmerge thing and format and position the mailing label, if needed - In the mail merge wizard section select "Print", DO NOT select "Print to new publication" or "Add to excisting publication..." - In the printing options, make sure you select "Multiple Pages per sheet" - Make sure you keep the number of copies to 1 - Don't pay attention to the preview screen, it wll show the wrong thing - Flip (or turn) your paper as needed for your printer, open the Publisher file for the front side and print that. - Rejoice! Thanks "Mary Sauer" wrote: Merge doesn't always work the way it should when you have are editing two cards in the same publication. Setup two separate publications for the front and back. When you merge you want to use the "multiple pages per sheet." I have found using a pre-formatted Avery postcard seems to work better than manual setup. 3263 works well. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Heetbrink" wrote in message ... Same problem her in Publsher 2007. The 4-up mail merge does NOT work for me, despite having read all postings that seem to pertain to this. The selection for "Multiple copies per sheet" vs "Multiple pages per sheet" and the "Number of copies" are adding to the confusion. And lastly, if I have front and Back pages and activate the 2-sided print option, does that affect this in any way? "Janette" wrote: I'm having the same trouble-4 duplicate cards per page rather than 4 addresses per page. Mine doesn't fix itself when I print as it seems to have done for everyone else. I'm using Publisher 2003, and have used Publisher templates. Can anyone help me? Thanks. "Randy Bowman" wrote: Indeed I was looking at the print preview under the false impression that what I saw would be actually printed. Once I took Jo Anne's suggestion and actually printed the cards, I saw the merge happened correctly. Thanks all for your help. Randy "Mary Sauer" wrote in message ... Are they printing out with the same address on each card? Otherwise as JoAnn pointed out, in print preview they will appear all the same. If it is the former, you must have only one card on your screen for the merge to perform correctly. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "Mahdi_Raen" wrote in message ... When doing a mail merge in Word, you can use the Next Record mark-up to print the next record in the database even though you have not moved to the next page in your document. This same behaviour seems to be absent in Publisher. I am creating a birth announcement in Publisher 2003 (Professional Edition) to print on Avery 3381 Postcards/Index cards. These print 4 to a page. When I include my data source of addresses and print, I get 4 post cards to the same address per page instead of 4 different addresses per page. Any assistance would be appreciated (even a statement that this is not possible in Publisher is helpful). Thanks, Randy |
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