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Creating a visitor log based on a specific date out of date ranges
My office would like to keep track of visitor access into our building and
many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
#2
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Creating a visitor log based on a specific date out of date ranges
A "log" is similar to a diary in that it records what has already
happened. You seem to be seeking a program generated daily list of authorized visitors. That's a whole different kettle of fish! If you are able to develop applications with Access then you might try starting with one of the many templates that Microsoft offers and modify it to suit. The unpaid volunteers who respond to issues in these Access newsgroups do so in the spirit of peer support. That usually comes down to a single technical issue per thread although it might also concern a concept or a strategy. If you are seeking a complete solution to the issues you have started to list then you should be seeking it via paid assistance. If you intend to pursue the design yourself then I recommend lurking: microsoft.public.access.tablesdesign and microsoft.public.access.gettingstarted a terrific site to visit for Access lore is www.mvps.org/access HTH -- -Larry- -- "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
#3
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Creating a visitor log based on a specific date out of date ranges
I assume your "main" table has a list of visitors with their start and
finish dates? You need a table called visitors which I call tbl_visitors. Your input form has the visitor's name with their arrival date and departure date, make this an unbound form. When the entry is saved you will need, using code, add a record for each day of the visit to tbl_visitors. For this you will need the date, determine the day of the week if it is Saturday or Sunday do not add record. For multiple entries you will need check boxes for each day of the week, then use similar coding to check that the day of the date is the same as the checked box so that the record can be added. I have done something similar but not for ypur visitors scenario. Allan "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
#4
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Creating a visitor log based on a specific date out of date ra
I understand creating a separate table for the dates the visitor will be in
the building - after reading many of the related posts I realized this is something I hadn't included yet. However, I have no idea where to start looking for code that will create records for each date based solely on arrival and departure dates. And how to I link this table to the main one I have? My next concern is creating a query that will know to go to this table to check if this person belongs on the daily access list. And our building is open on Saturday and Sunday - some of our visitors need access during those days so I will not need to worry about removing the weekend dates out of the caluculations. Thanks! "Allan Murphy" wrote: I assume your "main" table has a list of visitors with their start and finish dates? You need a table called visitors which I call tbl_visitors. Your input form has the visitor's name with their arrival date and departure date, make this an unbound form. When the entry is saved you will need, using code, add a record for each day of the visit to tbl_visitors. For this you will need the date, determine the day of the week if it is Saturday or Sunday do not add record. For multiple entries you will need check boxes for each day of the week, then use similar coding to check that the day of the date is the same as the checked box so that the record can be added. I have done something similar but not for ypur visitors scenario. Allan "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
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Creating a visitor log based on a specific date out of date ra
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#6
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Creating a visitor log based on a specific date out of date ra
It is much better that issues are posted here and resolved here for
the benefit of the hundreds of lurkers who learn from the questions and answers. That's the purpose of these newsgroups. OK to take things off line if it could be lengthy and tedious but these Access newsgroups should not be used for soliciting business nor soliciting for paid consultants. There are many job/work venues for that. As of the moment there is only one persistent troll in the Access newsgroups who continually preys on folks with offers of service. I recommend reading "Netiquette" and many other topics on www.mvps.org/access For getting started with Access a couple of newsgroups to lurk: microsoft.public.access.tablesdesign and microsoft.public.access.gettingstarted HTH -- -Larry- -- "Allan Murphy" wrote in message ... If you require some help with the code please contact me on this address Allan "AgentCopyKat" wrote in message ... I understand creating a separate table for the dates the visitor will be in the building - after reading many of the related posts I realized this is something I hadn't included yet. However, I have no idea where to start looking for code that will create records for each date based solely on arrival and departure dates. And how to I link this table to the main one I have? My next concern is creating a query that will know to go to this table to check if this person belongs on the daily access list. And our building is open on Saturday and Sunday - some of our visitors need access during those days so I will not need to worry about removing the weekend dates out of the caluculations. Thanks! "Allan Murphy" wrote: I assume your "main" table has a list of visitors with their start and finish dates? You need a table called visitors which I call tbl_visitors. Your input form has the visitor's name with their arrival date and departure date, make this an unbound form. When the entry is saved you will need, using code, add a record for each day of the visit to tbl_visitors. For this you will need the date, determine the day of the week if it is Saturday or Sunday do not add record. For multiple entries you will need check boxes for each day of the week, then use similar coding to check that the day of the date is the same as the checked box so that the record can be added. I have done something similar but not for ypur visitors scenario. Allan "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
#7
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Creating a visitor log based on a specific date out of date ra
Larry
The reason that I am taking it off line is I deem it to be lengthy and tedious. I am not one of those "lurkers". If you prefer I will post my responses to the newsgroup there will be LENGTHY coding and explanation. Maybe you would like to add a solution to this request. Allan "Larry Daugherty" wrote in message ... It is much better that issues are posted here and resolved here for the benefit of the hundreds of lurkers who learn from the questions and answers. That's the purpose of these newsgroups. OK to take things off line if it could be lengthy and tedious but these Access newsgroups should not be used for soliciting business nor soliciting for paid consultants. There are many job/work venues for that. As of the moment there is only one persistent troll in the Access newsgroups who continually preys on folks with offers of service. I recommend reading "Netiquette" and many other topics on www.mvps.org/access For getting started with Access a couple of newsgroups to lurk: microsoft.public.access.tablesdesign and microsoft.public.access.gettingstarted HTH -- -Larry- -- "Allan Murphy" wrote in message ... If you require some help with the code please contact me on this address Allan "AgentCopyKat" wrote in message ... I understand creating a separate table for the dates the visitor will be in the building - after reading many of the related posts I realized this is something I hadn't included yet. However, I have no idea where to start looking for code that will create records for each date based solely on arrival and departure dates. And how to I link this table to the main one I have? My next concern is creating a query that will know to go to this table to check if this person belongs on the daily access list. And our building is open on Saturday and Sunday - some of our visitors need access during those days so I will not need to worry about removing the weekend dates out of the caluculations. Thanks! "Allan Murphy" wrote: I assume your "main" table has a list of visitors with their start and finish dates? You need a table called visitors which I call tbl_visitors. Your input form has the visitor's name with their arrival date and departure date, make this an unbound form. When the entry is saved you will need, using code, add a record for each day of the visit to tbl_visitors. For this you will need the date, determine the day of the week if it is Saturday or Sunday do not add record. For multiple entries you will need check boxes for each day of the week, then use similar coding to check that the day of the date is the same as the checked box so that the record can be added. I have done something similar but not for ypur visitors scenario. Allan "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
#8
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Creating a visitor log based on a specific date out of date ra
"Lurking" is a good thing. That means just hanging around and reading
the posts. Trolling for business is a different kettle of fish. No, I don't intend to hold the hand of a budding developer as s/he endeavors to develop the basic knowledge to develop an Access application. That developer has to do the learning and has to learn that there are resources available such as Help files, these newsgroups, lots of web based resources, especially Microsoft's. Let that budding developer first try to work things out using the resources available. Only after strategies or solutions have been considered or tried should help be sought here. Once they do ask for help with a specific issue it should be addressed here for the benefit of the hundreds of lurkers who are trying to learn and become self sufficient. Others may have similar questions and learn from the answers. I believe it was Dev Ashish, the provider of The Access Web (www.mvps.org/access) who had in his signature line "You post 'em here, we'll answer 'em here". These newsgroups exist for purposes of peer support, not for free programming nor for acquiring business. HTH -- -Larry- -- "Allan Murphy" wrote in message ... Larry The reason that I am taking it off line is I deem it to be lengthy and tedious. I am not one of those "lurkers". If you prefer I will post my responses to the newsgroup there will be LENGTHY coding and explanation. Maybe you would like to add a solution to this request. Allan "Larry Daugherty" wrote in message ... It is much better that issues are posted here and resolved here for the benefit of the hundreds of lurkers who learn from the questions and answers. That's the purpose of these newsgroups. OK to take things off line if it could be lengthy and tedious but these Access newsgroups should not be used for soliciting business nor soliciting for paid consultants. There are many job/work venues for that. As of the moment there is only one persistent troll in the Access newsgroups who continually preys on folks with offers of service. I recommend reading "Netiquette" and many other topics on www.mvps.org/access For getting started with Access a couple of newsgroups to lurk: microsoft.public.access.tablesdesign and microsoft.public.access.gettingstarted HTH -- -Larry- -- "Allan Murphy" wrote in message ... If you require some help with the code please contact me on this address Allan "AgentCopyKat" wrote in message ... I understand creating a separate table for the dates the visitor will be in the building - after reading many of the related posts I realized this is something I hadn't included yet. However, I have no idea where to start looking for code that will create records for each date based solely on arrival and departure dates. And how to I link this table to the main one I have? My next concern is creating a query that will know to go to this table to check if this person belongs on the daily access list. And our building is open on Saturday and Sunday - some of our visitors need access during those days so I will not need to worry about removing the weekend dates out of the caluculations. Thanks! "Allan Murphy" wrote: I assume your "main" table has a list of visitors with their start and finish dates? You need a table called visitors which I call tbl_visitors. Your input form has the visitor's name with their arrival date and departure date, make this an unbound form. When the entry is saved you will need, using code, add a record for each day of the visit to tbl_visitors. For this you will need the date, determine the day of the week if it is Saturday or Sunday do not add record. For multiple entries you will need check boxes for each day of the week, then use similar coding to check that the day of the date is the same as the checked box so that the record can be added. I have done something similar but not for ypur visitors scenario. Allan "AgentCopyKat" wrote in message ... My office would like to keep track of visitor access into our building and many of the visitors we have tend to visit over a period of days and sometimes are recurring on a monthly or yearly basis. I have been asked to help the office transition from a shared excel file to access database. On my main table with visitor information I have [Arrival Date] and [Departure Date] headings to keep track of the visitor's stay. For example, John Smith arrived on June 16 and will leave at the end of the week on June 20. However, when I create the report for the guard at the main desk, John Smith only shows up on June 16th's Visitor Access Report - and he needs to show up on June 17, 18, 19 and 20th's Access Reports in order to enter the building. Do I need to create a separate table for multiple dates and how do I encorporate that into my main table, the forms I created for employees in the building to submit their visitor's access request, and the reports for my office and the guard at the main desk? To throw in another wrench in to the multiple-days of entry situation, we have several visitors who perform maintenance and need access every other Monday. They all so need to show up on the access lists for those Mondays and I would hate to enter or update their visitor's arrival and departure dates in the table every other week. Please let me know what additional information you need. Since I am not as familiar with Access as I would like to be, I'd appreciate any help or suggestions in trying to resolve this conundrum. |
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