If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
styles find/replace problem
Hi,
I was attempting to create a table of contents in Word 2002. I was intially mystified about why the headings in the table of contents came up in the same font as the equivalent heading in the text, rather than in the font I had specified for the TOC. I have now realised that this is because I had not used styles to define the font and size in the headings in the text; instead I had manually formated the headings. I have created several custom styles that match the font and size of of my headings. I tried to use the find and replace command to replace my pre-formatted headings with the style. For example, I had manually formated some of the headings as 16 point Arial bold, 1.5 spaced, justified. I created a style with these parameters. I then used find and replace to find all 16 point Arial bold, 1.5 spaced, justified text in my 165 page document and replace it with my custom style. However, the replace did not work properly. Instead of replacing the manual formatting with the style which I had chosen, it replaced the manual formatting with differently formated styles. As an example, my custom 16 point Arial bold, 1.5 spaced, justified style was called "Title One". After doing the replace, the styles pane on the side of the window suddenly showed up a whole lot of new custom styles, which I had not created. These included "Title One + 14 point Arial - bold" - and this was the formatting applied to some of my headings! Interestingly, this only happened haphazardly - 7/9 headings in my document formatted correctly (ie with my custom "Title One" style), but the other two had this weird custom style. Where did these extra styles come from, and how can I use the find and replace command to replace my manually formatted text with a custom style of my choosing? Thanks in advance, Animesh |
#2
|
|||
|
|||
You have applied an underlying style but the manual formatting remains -
select the document (CTRL+A) then reset the formatting to the underlying styles (CTRL+Space). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Animesh Chatterjee wrote: Hi, I was attempting to create a table of contents in Word 2002. I was intially mystified about why the headings in the table of contents came up in the same font as the equivalent heading in the text, rather than in the font I had specified for the TOC. I have now realised that this is because I had not used styles to define the font and size in the headings in the text; instead I had manually formated the headings. I have created several custom styles that match the font and size of of my headings. I tried to use the find and replace command to replace my pre-formatted headings with the style. For example, I had manually formated some of the headings as 16 point Arial bold, 1.5 spaced, justified. I created a style with these parameters. I then used find and replace to find all 16 point Arial bold, 1.5 spaced, justified text in my 165 page document and replace it with my custom style. However, the replace did not work properly. Instead of replacing the manual formatting with the style which I had chosen, it replaced the manual formatting with differently formated styles. As an example, my custom 16 point Arial bold, 1.5 spaced, justified style was called "Title One". After doing the replace, the styles pane on the side of the window suddenly showed up a whole lot of new custom styles, which I had not created. These included "Title One + 14 point Arial - bold" - and this was the formatting applied to some of my headings! Interestingly, this only happened haphazardly - 7/9 headings in my document formatted correctly (ie with my custom "Title One" style), but the other two had this weird custom style. Where did these extra styles come from, and how can I use the find and replace command to replace my manually formatted text with a custom style of my choosing? Thanks in advance, Animesh |
#3
|
|||
|
|||
And note that what you're seeing are not really "styles" but merely
"formatting." Better to remove it as Graham suggests (especially since it can have the opposite effect), but if you don't want to see it listed, clear the check box for "Keep track of formatting" on the Edit tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... You have applied an underlying style but the manual formatting remains - select the document (CTRL+A) then reset the formatting to the underlying styles (CTRL+Space). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Animesh Chatterjee wrote: Hi, I was attempting to create a table of contents in Word 2002. I was intially mystified about why the headings in the table of contents came up in the same font as the equivalent heading in the text, rather than in the font I had specified for the TOC. I have now realised that this is because I had not used styles to define the font and size in the headings in the text; instead I had manually formated the headings. I have created several custom styles that match the font and size of of my headings. I tried to use the find and replace command to replace my pre-formatted headings with the style. For example, I had manually formated some of the headings as 16 point Arial bold, 1.5 spaced, justified. I created a style with these parameters. I then used find and replace to find all 16 point Arial bold, 1.5 spaced, justified text in my 165 page document and replace it with my custom style. However, the replace did not work properly. Instead of replacing the manual formatting with the style which I had chosen, it replaced the manual formatting with differently formated styles. As an example, my custom 16 point Arial bold, 1.5 spaced, justified style was called "Title One". After doing the replace, the styles pane on the side of the window suddenly showed up a whole lot of new custom styles, which I had not created. These included "Title One + 14 point Arial - bold" - and this was the formatting applied to some of my headings! Interestingly, this only happened haphazardly - 7/9 headings in my document formatted correctly (ie with my custom "Title One" style), but the other two had this weird custom style. Where did these extra styles come from, and how can I use the find and replace command to replace my manually formatted text with a custom style of my choosing? Thanks in advance, Animesh |
#4
|
|||
|
|||
Thanks for your replies, Graham and Suzanne.
Am I then correct in assuming that find and replace is unable to replace manually formatted text with styles? I can't really select my whole document and undo all formatting by pressing control + spacebar, as I have a lot of other formatting, e.g. italics and different sized fonts, which I don't want to loose. I guess the best thing to do is to manually go through the document, remove the manual formatting from each heading individually, and apply the style? Thanks Animesh "Suzanne S. Barnhill" wrote in message ... And note that what you're seeing are not really "styles" but merely "formatting." Better to remove it as Graham suggests (especially since it can have the opposite effect), but if you don't want to see it listed, clear the check box for "Keep track of formatting" on the Edit tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... You have applied an underlying style but the manual formatting remains - select the document (CTRL+A) then reset the formatting to the underlying styles (CTRL+Space). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#5
|
|||
|
|||
Use Find and Replace to search for the heading style and replace it with
Default Paragraph Font. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Animesh Chatterjee" wrote in message om... Thanks for your replies, Graham and Suzanne. Am I then correct in assuming that find and replace is unable to replace manually formatted text with styles? I can't really select my whole document and undo all formatting by pressing control + spacebar, as I have a lot of other formatting, e.g. italics and different sized fonts, which I don't want to loose. I guess the best thing to do is to manually go through the document, remove the manual formatting from each heading individually, and apply the style? Thanks Animesh "Suzanne S. Barnhill" wrote in message ... And note that what you're seeing are not really "styles" but merely "formatting." Better to remove it as Graham suggests (especially since it can have the opposite effect), but if you don't want to see it listed, clear the check box for "Keep track of formatting" on the Edit tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... You have applied an underlying style but the manual formatting remains - select the document (CTRL+A) then reset the formatting to the underlying styles (CTRL+Space). -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#6
|
|||
|
|||
Thanks Suzanne. Considering that my document is 165 pages in length,
your tip saved me a couple of hours of extremely boring work! Animesh "Suzanne S. Barnhill" wrote in message ... Use Find and Replace to search for the heading style and replace it with Default Paragraph Font. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
|
|||
|
|||
There's nothing like a really long document to force you to find more
efficient ways to do scutwork! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Animesh Chatterjee" wrote in message om... Thanks Suzanne. Considering that my document is 165 pages in length, your tip saved me a couple of hours of extremely boring work! Animesh "Suzanne S. Barnhill" wrote in message ... Use Find and Replace to search for the heading style and replace it with Default Paragraph Font. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
cannot manually copy styles | Eileen Cowan | Formatting Long Documents | 20 | September 17th, 2004 11:07 AM |
Styles do not change when underlying template is changed | GG | General Discussion | 8 | July 30th, 2004 10:46 AM |
find/replace many links problem | pleblanc | General Discussion | 1 | July 14th, 2004 09:43 PM |
Customized styles unexpectedly lose the formatting settings | Sherry | General Discussion | 2 | June 28th, 2004 05:37 PM |
PGP problem | Bob Henson | General Discussion | 0 | June 27th, 2004 11:28 AM |