Index entries not grouping

I have begun having troubles with index entries not
grouping. Instead of appearing as
Fruit
Orange
Apple

They are appearing as:
Fruit
Orange
Fruit
Apple

The problem seems to have begun occurring when I started
sharing my Word 2003 docs with a colleague who is using
Word 2000. I have tried many things, including copying
and pasting the offending index entries so the first
level and any other index entry properties would be
absolutely identical (although it appeared that way to
start with).

Any ideas out there on this? I don't know what else to
try.

Thanks - Anne

Hi Anne

Anne Goldenberger wrote:
I have begun having troubles with index entries not
grouping. Instead of appearing as
Fruit
Orange
Apple

They are appearing as:
Fruit
Orange
Fruit
Apple

The problem seems to have begun occurring when I started
sharing my Word 2003 docs with a colleague who is using
Word 2000. I have tried many things, including copying
and pasting the offending index entries so the first
level and any other index entry properties would be
absolutely identical (although it appeared that way to
start with).

I would check again and doublecheck the corresponding XE-fields. Or
delete them and rebuild them. And if all else fails: Could you post the
exact code of your INDEX-switch? Is there a \z switch in there? Often
when I run into problems with INDEX or TOC, it's one of my least
favourite switches that troubles me: \z for INDEX, and \t for TOC.

2cents
..bob
...and sharing such documents between versions and languages of Word is a
good way for headaches, too, of course ... ;-)
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Thanks for the tip Bob. I tried removing the 'z' switch
(indeed there was one in the field), but unfortunately,
that did not help.

I also opened the doc and updated the index in Word 2000,
and the index entries group normally, so I'm not sure
there is anything wrong with the entries.

I guess doing our final index update in Word 2000 is a
workaround, but not a very attractive one!

Here is my index switch code (with the 'z' removed).

INDEX \e " " \h "A" \c "2"

Thanks for any other tips you might have.


I would check again and doublecheck the corresponding XE-
fields. Or
delete them and rebuild them. And if all else fails:
Could you post the
exact code of your INDEX-switch? Is there a \z switch in
there? Often
when I run into problems with INDEX or TOC, it's one of
my least
favourite switches that troubles me: \z for INDEX, and
\t for TOC.

2cents
..bob
...and sharing such documents between versions and
languages of Word is a
good way for headaches, too, of course ... ;-)
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word
.

Hi Anne

Anne Goldenberger wrote:
Thanks for the tip Bob. I tried removing the 'z' switch
(indeed there was one in the field), but unfortunately,
that did not help.

I also opened the doc and updated the index in Word 2000,
and the index entries group normally, so I'm not sure
there is anything wrong with the entries.

Well, if you remove the z switch and still the index behaves differently
in Word 2000 than in a younger version, I guess there's something else
going messy here.


I guess doing our final index update in Word 2000 is a
workaround, but not a very attractive one!

Indeed (well, unless you do the pagination there anyway)!


Here is my index switch code (with the 'z' removed).

INDEX \e " " \h "A" \c "2"

Well, the interesting bit would have been to show the z-switch and its
argument. :-)

Short of changing the argument (= chosing another language "environment"
for the index) and testing whether this helps (not a very interesting,
given there are a lot of possibilities, nor promising task, given the
circumstances).

At that time, I would recheck the XE entries ...

Sorry, not much help
..bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Well indeed the z switch was in the field, but it didn't
help to remove it.

Said colleague had used a space on either side of the
colon in the index entry. I had converted all my index
entries to that format (said she was using so spellcheck
didn't stop on the index entry). When I removed the
spaces, all worked fine.

Thanks for your help Bob -

Anne

Arrgghh!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Anne Goldenberger" wrote in message
...
Well indeed the z switch was in the field, but it didn't
help to remove it.

Said colleague had used a space on either side of the
colon in the index entry. I had converted all my index
entries to that format (said she was using so spellcheck
didn't stop on the index entry). When I removed the
spaces, all worked fine.

Thanks for your help Bob -

Anne

Hi Anne

Anne Goldenberger wrote:
[..]
Said colleague had used a space on either side of the
colon in the index entry.

I'd like to have a word or two with that colleague! ;-)


I had converted all my index
entries to that format (said she was using so spellcheck
didn't stop on the index entry).

Creative workaround, you've gotta admit so much!


When I removed the spaces, all worked fine.
Thanks for your help Bob -

You're welcome -- for once, my intuition didn't trick me (which will
deceive me the next 10 times where it is wrong!).

Greetinx from good old Europe
..bob
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word