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#11
December 20th, 2007, 02:31 AM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
Sure, now and then. Not consistently for every user like it should.
-- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated. 
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#12
December 20th, 2007, 03:13 AM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
Yes, I know. That's why I'm here. Instant Search works for me perfectly,
every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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#13
December 20th, 2007, 10:49 AM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
You can try rebuilding the Index. Beyond that, I know of no solutions.
-- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... Yes, I know. That's why I'm here. Instant Search works for me perfectly, every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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#14
December 29th, 2007, 06:44 PM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
I think I have the answer on this! I posted a similar query 2 months ago, and
have been unable to run searches in Outlook Contacts notes other than using the cumbersome advanced find, using Vista and Outlook 2007. I stumbled on the solution by chance. From withing Outlook Contacts pick Tools, Instant Search, Search Options, and in the Indexing section I find three boxes - personal folders, archive folders and then personal folders (again). I have found by unchecking both the personal folders boxes, pressing OK it now searches within Outlook Contact notes. If it doesnt it is worth rebuilding the Windows Index from the Control panel, then opening Outlook and waiting for it to index. If anyone finds this works for them, please confirm on this thread, it is a frustrating problem which I guess may have many causes but this worked for me. -- Robert Baker "Russ Valentine [MVP-Outlook]" wrote: You can try rebuilding the Index. Beyond that, I know of no solutions. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... Yes, I know. That's why I'm here. Instant Search works for me perfectly, every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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#15
December 29th, 2007, 07:18 PM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
An incomplete index is an obvious cause for this problem. Were you
intentionally using more than one PST with this profile? If you were and had not indexed them all, then that would be a very common reason for Instant Search to fail. If you were not, then your corrupt profile was a cause of the failure. This will not change the behavior other users are seeing. Remember, Instant Search is an indexed query. Notes fields, especially those created in older versions of Outlook, are not always indexed in their entirety. You would be better off using a non-indexed query that you create yourself using Advanced Find. -- Russ Valentine [MVP-Outlook] "Rob Baker" wrote in message ... I think I have the answer on this! I posted a similar query 2 months ago, and have been unable to run searches in Outlook Contacts notes other than using the cumbersome advanced find, using Vista and Outlook 2007. I stumbled on the solution by chance. From withing Outlook Contacts pick Tools, Instant Search, Search Options, and in the Indexing section I find three boxes - personal folders, archive folders and then personal folders (again). I have found by unchecking both the personal folders boxes, pressing OK it now searches within Outlook Contact notes. If it doesnt it is worth rebuilding the Windows Index from the Control panel, then opening Outlook and waiting for it to index. If anyone finds this works for them, please confirm on this thread, it is a frustrating problem which I guess may have many causes but this worked for me. -- Robert Baker "Russ Valentine [MVP-Outlook]" wrote: You can try rebuilding the Index. Beyond that, I know of no solutions. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... Yes, I know. That's why I'm here. Instant Search works for me perfectly, every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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#16
December 30th, 2007, 03:25 PM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
Thanks Russ. I am only using one PST file. I have no explanation as to why
there are 2 personal folders check boxes appearing within Tools, Instant Search, Search Options, Indexing (from within Outlook Contacts). But I have found that unchecking them both allows simple searching to find all instances of a word in Contacts, including the notes field. It was the loss of this facility, which I had not experienced in Outlook 2003, which was a big hindrance, as using the Advanced Search takes quite a few mouse clicks. For anyone else who has migrated to Outlook 2007 and is having the same problem, it may be worth trying this. (But interestingly my Vista search is not finding Contacts Notes Calendar or Task items, just emails) -- Robert Baker "Russ Valentine [MVP-Outlook]" wrote: An incomplete index is an obvious cause for this problem. Were you intentionally using more than one PST with this profile? If you were and had not indexed them all, then that would be a very common reason for Instant Search to fail. If you were not, then your corrupt profile was a cause of the failure. This will not change the behavior other users are seeing. Remember, Instant Search is an indexed query. Notes fields, especially those created in older versions of Outlook, are not always indexed in their entirety. You would be better off using a non-indexed query that you create yourself using Advanced Find. -- Russ Valentine [MVP-Outlook] "Rob Baker" wrote in message ... I think I have the answer on this! I posted a similar query 2 months ago, and have been unable to run searches in Outlook Contacts notes other than using the cumbersome advanced find, using Vista and Outlook 2007. I stumbled on the solution by chance. From withing Outlook Contacts pick Tools, Instant Search, Search Options, and in the Indexing section I find three boxes - personal folders, archive folders and then personal folders (again). I have found by unchecking both the personal folders boxes, pressing OK it now searches within Outlook Contact notes. If it doesnt it is worth rebuilding the Windows Index from the Control panel, then opening Outlook and waiting for it to index. If anyone finds this works for them, please confirm on this thread, it is a frustrating problem which I guess may have many causes but this worked for me. -- Robert Baker "Russ Valentine [MVP-Outlook]" wrote: You can try rebuilding the Index. Beyond that, I know of no solutions. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... Yes, I know. That's why I'm here. Instant Search works for me perfectly, every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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#17
January 13th, 2008, 10:56 PM
posted to microsoft.public.outlook.contacts
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How do I search the contact notes field?
Rob, you did it! Your first fix--unchecking the personal folders--worked for
me. I can't believe it--I was so bummed out when I installed Office '07 and that feature had been dropped. Thanks! "Rob Baker" wrote: I think I have the answer on this! I posted a similar query 2 months ago, and have been unable to run searches in Outlook Contacts notes other than using the cumbersome advanced find, using Vista and Outlook 2007. I stumbled on the solution by chance. From withing Outlook Contacts pick Tools, Instant Search, Search Options, and in the Indexing section I find three boxes - personal folders, archive folders and then personal folders (again). I have found by unchecking both the personal folders boxes, pressing OK it now searches within Outlook Contact notes. If it doesnt it is worth rebuilding the Windows Index from the Control panel, then opening Outlook and waiting for it to index. If anyone finds this works for them, please confirm on this thread, it is a frustrating problem which I guess may have many causes but this worked for me. -- Robert Baker "Russ Valentine [MVP-Outlook]" wrote: You can try rebuilding the Index. Beyond that, I know of no solutions. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... Yes, I know. That's why I'm here. Instant Search works for me perfectly, every time and all fields, including Notes. It doesn't work for my husband. I screwed up initially by installing an older office program after I had installed Outlook 2007, and search wouldn't work at all. I fixed that, but I can't find a fix for my husband's problem...Outlook not searching the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Sure, now and then. Not consistently for every user like it should. -- Russ Valentine [MVP-Outlook] "kygin" wrote in message ... I have to disagree. I am running Outlook 2007 on Vista. Instant Search does work on the Notes field. "Russ Valentine [MVP-Outlook]" wrote: Use it anyway. Instant Search doesn't work on the Notes field. If you need information that frequently, you might want to consider a better place to store information than the Notes field. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... Outlook 2007. Advanced Find is very cumbersome, especially if you have to use it 50-100 times a day. "Russ Valentine [MVP-Outlook]" wrote: Post Outlook version. Use Advanced Find. -- Russ Valentine [MVP-Outlook] "Greg S" wrote in message ... I use keywords located in the notes field in most of my contacts, but the contacts search function does not list those contacts with the search criteria in the notes field. How can I add the notes field to the list of indexed or queried fields? Any help would be MOST appricaiated.
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