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#1
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Updating document styles
While adding a template to a document, using the ToolsTemplates and
Add-ins route, one views a box which says Automatically update document styles. I added a template to a new and fresh document in this fashion and checked this box. Just for the heck of it, I changed the Body Text style font in the template, saved it and closed the template. But this change was not reflected in the document. Is this the way it works? If not how does it? Is this the right way to attach a template to a document? Thanx in advance, TechWriter |
#2
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Updating document styles
Did you close and re-open the document after you modified the template?
This is required in order to trigger the automatic update. -- Stefan Blom Microsoft Word MVP "TechWriter" wrote in message oups.com... While adding a template to a document, using the ToolsTemplates and Add-ins route, one views a box which says Automatically update document styles. I added a template to a new and fresh document in this fashion and checked this box. Just for the heck of it, I changed the Body Text style font in the template, saved it and closed the template. But this change was not reflected in the document. Is this the way it works? If not how does it? Is this the right way to attach a template to a document? Thanx in advance, TechWriter |
#3
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Updating document styles
Yup, thanx, closing and re-opening the document did the trick. another
little question. While modifying a style one views check boxes in the first dialog box you come across, which say, Add to Template and Automatically Update. Could you please tell me their significance? |
#4
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Updating document styles
"Add to template" does exactly what it says: it adds the current
settings of the style in the document to the attached template. This is a handy way to transfer formats to the template. Note that the "Add to template" check box clears itself after each use, which means that you must explicitly select it each time you want the style to be updated. "Automatically update" is a setting for paragraph styles; it means that direct formatting will be added to the style definition. For example, if you change line spacing in a paragraph whose style has this option set, the applied style will change to match the format -- and, consequently, all paragraphs using that style. This is sometimes useful (especially when modifying settings for TOC entries), but it can lead to confusion if you are not familiar with the feature. See http://word.mvps.org/FAQs/Formatting...eformatted.htm. In summary, there are three "update" options that apply to paragraph styles: You can transfer the current settings of a style to the template via "Add to template" in the Modify Style dialog box. You can have a style automatically pick up direct formatting ("Automatically update" in the Modify Style dialog box). And you can update document styles based on template settings ("Automatically update document styles" in the Tools and Add-Ins dialog box). -- Stefan Blom Microsoft Word MVP "TechWriter" wrote i message oups.com... Yup, thanx, closing and re-opening the document did the trick. another little question. While modifying a style one views check boxes in the first dialog box you come across, which say, Add to Template and Automatically Update. Could you please tell me their significance? |
#5
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Updating document styles
i'm sorry, but I'm still a bit confused about the Add to Template and
Automatically Update options. Suppose I were to open a previously created template and simultaneously also create a new document and attach the template to it. If I effect any direct formatting to any style in the document, as I understand, if the Automatically Update option is checked for that style in the template, then the changes will be refelected in the style in the document. Am I right? Then how would Add to Template be of significance in such a situation? Or would there be another situation where it may be used? Please explain giving an example...........Would be highly obliged for the same. |
#6
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Updating document styles
Hi TechWriter
To add to what Stefan said, or to put it in other words: - in the Modify Style dialog, Automatically Update determines only how that document behaves (ie document -- document ) - in the Modity Style dialog, when you modify a style in a document you can add that change to the document's template (which is to say document -- template) - at Tools Templates and Add-ins you can update a document's styles from its template's styles (which is to say template -- document). The following might help, too: What is the relationship between a Word document and its template? http://www.ShaunaKelly.com/word/temp...ons\index.html and What happens when I attach a new template to my document? or How do I copy content and settings from a template to a document?" http://www.ShaunaKelly.com/word/atta...ate/index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "TechWriter" wrote in message oups.com... i'm sorry, but I'm still a bit confused about the Add to Template and Automatically Update options. Suppose I were to open a previously created template and simultaneously also create a new document and attach the template to it. If I effect any direct formatting to any style in the document, as I understand, if the Automatically Update option is checked for that style in the template, then the changes will be refelected in the style in the document. Am I right? Then how would Add to Template be of significance in such a situation? Or would there be another situation where it may be used? Please explain giving an example...........Would be highly obliged for the same. |
#7
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Updating document styles
"Automatically update" is an option for styles and describes how it
handles direct formatting (that is, formatting which is not applied via a style definition). When it is selected for a style, the option will force the style to incorporate direct formatting added to a paragraph to which the style is applied. Of course, "Automatically update" can be applied to a template style as well as to a document style. If it is in a template, it will be transferred to the document upon creation. Similarly, when you attach a new template to an existing document with "Automatically update document styles" checked, the "Automatically update" setting (as well as other style properties) will be transferred to the corresponding style in the document. "Add to template" and "Automatically update document styles" work in different directions. "Add to template" is for explicitly adding the style selected in the Modify Style dialog box to the attached template. "Automatically update document styles" transfers styles from a template to its attached document. -- Stefan Blom Microsoft Word MVP "TechWriter" wrote in message oups.com... i'm sorry, but I'm still a bit confused about the Add to Template and Automatically Update options. Suppose I were to open a previously created template and simultaneously also create a new document and attach the template to it. If I effect any direct formatting to any style in the document, as I understand, if the Automatically Update option is checked for that style in the template, then the changes will be refelected in the style in the document. Am I right? Then how would Add to Template be of significance in such a situation? Or would there be another situation where it may be used? Please explain giving an example...........Would be highly obliged for the same. |
#8
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Updating document styles
Thanks a ton, Shauna and Stefan for your explanations and time.
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#9
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Updating document styles
You are welcome.
-- Stefan Blom Microsoft Word MVP "TechWriter" wrote in message ps.com... Thanks a ton, Shauna and Stefan for your explanations and time. |
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