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#1
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Crosstab query totals
I have Query1 that returns 2 fields:
CatID Step1Decision CatID can be 01 thru 29 Step1Decision can be N,X,P,D,R Query1: SELECT qryGrievances.CatID, qryGrievances.Step1Decision FROM qryGrievances, qryStartEnd Query2 uses Query1 joined to qryCategories to return all the categories and their description plus those in Query1 Query2: SELECT qryCategories.CatID, qryCategories.CatDesc, Query1.Step1Decision FROM qryCategories LEFT JOIN Query1 ON qryCategories.CatID = Query1.CatID Query3 uses Query2 in a crosstab so the Step1Decision (N,X,P,D,R) become column headings and categories become rows, and adds a Total field: Query3: TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision Result looks like this: CatID CatDesc Total D N R X 01 Accounting 7 6 1 02 Assignments 24 5 12 7 03 Conditions 1 0 04 Disciplinary 2 2 My questions a how is the field generated? I can't refer to it in code, which is a problem. Also, why does the total column show correct totals for the D,N,R,X values added across, but if there are no records returned for a category, it still shows 1? Also, if no records exist for one of the decision values (P in the case above), that field is not returned by the query at all. How can I create a report based on a query that may or may not return some of the fields? Thanks to all who can help! Ripper |
#2
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Crosstab query totals
represents the Null fields of the left join with query1.
This is untested but try it -- Query2: SELECT qryCategories.CatID, qryCategories.CatDesc, Nz(Query1.Step1Decision, "None") AS Decision FROM qryCategories LEFT JOIN Query1 ON qryCategories.CatID = Query1.CatID; Query3: TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Decision; -- Build a little, test a little. "ripper" wrote: I have Query1 that returns 2 fields: CatID Step1Decision CatID can be 01 thru 29 Step1Decision can be N,X,P,D,R Query1: SELECT qryGrievances.CatID, qryGrievances.Step1Decision FROM qryGrievances, qryStartEnd Query2 uses Query1 joined to qryCategories to return all the categories and their description plus those in Query1 Query2: SELECT qryCategories.CatID, qryCategories.CatDesc, Query1.Step1Decision FROM qryCategories LEFT JOIN Query1 ON qryCategories.CatID = Query1.CatID Query3 uses Query2 in a crosstab so the Step1Decision (N,X,P,D,R) become column headings and categories become rows, and adds a Total field: Query3: TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision Result looks like this: CatID CatDesc Total D N R X 01 Accounting 7 6 1 02 Assignments 24 5 12 7 03 Conditions 1 0 04 Disciplinary 2 2 My questions a how is the field generated? I can't refer to it in code, which is a problem. Also, why does the total column show correct totals for the D,N,R,X values added across, but if there are no records returned for a category, it still shows 1? Also, if no records exist for one of the decision values (P in the case above), that field is not returned by the query at all. How can I create a report based on a query that may or may not return some of the fields? Thanks to all who can help! Ripper . |
#3
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Crosstab query totals
The is generated from one or more records with no value in Step1Decision
field. TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision IN ("D","N","R","X","P"); -- Duane Hookom MS Access MVP "ripper" wrote in message ... I have Query1 that returns 2 fields: CatID Step1Decision CatID can be 01 thru 29 Step1Decision can be N,X,P,D,R Query1: SELECT qryGrievances.CatID, qryGrievances.Step1Decision FROM qryGrievances, qryStartEnd Query2 uses Query1 joined to qryCategories to return all the categories and their description plus those in Query1 Query2: SELECT qryCategories.CatID, qryCategories.CatDesc, Query1.Step1Decision FROM qryCategories LEFT JOIN Query1 ON qryCategories.CatID = Query1.CatID Query3 uses Query2 in a crosstab so the Step1Decision (N,X,P,D,R) become column headings and categories become rows, and adds a Total field: Query3: TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision Result looks like this: CatID CatDesc Total D N R X 01 Accounting 7 6 1 02 Assignments 24 5 12 7 03 Conditions 1 0 04 Disciplinary 2 2 My questions a how is the field generated? I can't refer to it in code, which is a problem. Also, why does the total column show correct totals for the D,N,R,X values added across, but if there are no records returned for a category, it still shows 1? Also, if no records exist for one of the decision values (P in the case above), that field is not returned by the query at all. How can I create a report based on a query that may or may not return some of the fields? Thanks to all who can help! Ripper |
#4
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Crosstab query totals
The reason the Total is 1 when there are no records in Step1Decision is you
are counting CatID in the SELECT clause. Try counting Step1Decision instead. TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.Step1Decision) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision IN ("D","N","R","X","P"); Of course, the Total count could still be off if there were any other values in Step1decision other than Null, D, N, R, X, or P. So you might even have to limit the query a bit further with a where clause. TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.Step1Decision) AS Total FROM Query2 WHERE Query2.Step1Decision IN ("D","N","R","X","P") OR Step1Decision is Null GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision IN ("D","N","R","X","P"); John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County Duane Hookom wrote: The is generated from one or more records with no value in Step1Decision field. TRANSFORM Count(Query2.Step1Decision) AS [Count] SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total FROM Query2 GROUP BY Query2.CatID, Query2.CatDesc PIVOT Query2.Step1Decision IN ("D","N","R","X","P"); |
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