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#1
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Weird things with track changes
Word doc originally created in XP. Has been passed around
to several people with track changes active. The last person to edit the file accepted the changes. That last person is not me. When I print the document I can view it and print it without track changes. Several people can print it and view it and no track changes show up. I opened the file in Xp and Word 2000 and when I toggled "track changes" on and off nothing happened to the doc. That is the way it is supposed to happen right??? However, this file was sent to several other people (not sure which version of Word they are running) and when they open the file the track changes are there automatically. Any ideas? Thanks in advance. |
#2
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Weird things with track changes
I don't think you are clear about the difference between 'toggling track
changes on and off' and whether or not you see the changes - and I suspect that is the root of this problem. If the last person to edit really did accept all changes in the document and saved it, then the changes will no longer be in the document. If on the other hand they toggled track changes off (which stops tracking, but does nothing to the revisions that are already marked) and/or changed the view to hide the revisions, then they are still in the document and will reappear whenever the reader's view shows markup. There is a new default in 2003, which shows any revisions present when the file is opened, so people who have been living in ignorance of the fact that their editing history is available to anyone who cares to look are in for a surprise. (I think the idea is that people using 2003 get warning that they have left revisions on - in practice, people blithely change the view, save and send, and it seems more often the recipient who benefits from the full frontal view.) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "pd" wrote in message ... Word doc originally created in XP. Has been passed around to several people with track changes active. The last person to edit the file accepted the changes. That last person is not me. When I print the document I can view it and print it without track changes. Several people can print it and view it and no track changes show up. I opened the file in Xp and Word 2000 and when I toggled "track changes" on and off nothing happened to the doc. That is the way it is supposed to happen right??? However, this file was sent to several other people (not sure which version of Word they are running) and when they open the file the track changes are there automatically. Any ideas? Thanks in advance. |
#3
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Weird things with track changes
Thanks very much Margaret. I am running with this
information. -----Original Message----- I don't think you are clear about the difference between 'toggling track changes on and off' and whether or not you see the changes - and I suspect that is the root of this problem. If the last person to edit really did accept all changes in the document and saved it, then the changes will no longer be in the document. If on the other hand they toggled track changes off (which stops tracking, but does nothing to the revisions that are already marked) and/or changed the view to hide the revisions, then they are still in the document and will reappear whenever the reader's view shows markup. There is a new default in 2003, which shows any revisions present when the file is opened, so people who have been living in ignorance of the fact that their editing history is available to anyone who cares to look are in for a surprise. (I think the idea is that people using 2003 get warning that they have left revisions on - in practice, people blithely change the view, save and send, and it seems more often the recipient who benefits from the full frontal view.) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "pd" wrote in message ... Word doc originally created in XP. Has been passed around to several people with track changes active. The last person to edit the file accepted the changes. That last person is not me. When I print the document I can view it and print it without track changes. Several people can print it and view it and no track changes show up. I opened the file in Xp and Word 2000 and when I toggled "track changes" on and off nothing happened to the doc. That is the way it is supposed to happen right??? However, this file was sent to several other people (not sure which version of Word they are running) and when they open the file the track changes are there automatically. Any ideas? Thanks in advance. . |
#4
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Weird things with track changes
Margaret,
I hate to butt in but you mentioned something that I'm looking to solve and hopefully, you can help. On 18-Jun-2004, "Margaret Aldis" wrote: There is a new default in 2003, which shows any revisions present when the file is opened, so people who have been living in ignorance of the fact that their editing history is available to anyone who cares to look are in for a surprise. We recently upgraded to Office 2003. I have one user who is proficient at tracking changes and really hates this new behavior. Is there any way to change the default in Word 2003 so that this feature is turned off by default? Nothing seems to work. Please help. Thanks. James E. Wood |
#5
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Weird things with track changes
What behavior? Making hidden markup visible when opening or saving (Tools |
Options | Security)? Believe me, you *want* this so that you know it is there and have the opportunity to get rid of it before sending it to clients. Track Changes is not on by default, but display of tracked changes is. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jameseee" wrote in message ... Margaret, I hate to butt in but you mentioned something that I'm looking to solve and hopefully, you can help. On 18-Jun-2004, "Margaret Aldis" wrote: There is a new default in 2003, which shows any revisions present when the file is opened, so people who have been living in ignorance of the fact that their editing history is available to anyone who cares to look are in for a surprise. We recently upgraded to Office 2003. I have one user who is proficient at tracking changes and really hates this new behavior. Is there any way to change the default in Word 2003 so that this feature is turned off by default? Nothing seems to work. Please help. Thanks. James E. Wood |
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