A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Outlook » Contacts
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

"File as" function for contact names in MS Outlook



 
 
Thread Tools Display Modes
  #1  
Old January 2nd, 2005, 03:51 PM
John
external usenet poster
 
Posts: n/a
Default "File as" function for contact names in MS Outlook

How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?
  #2  
Old January 2nd, 2005, 04:09 PM
Russ Valentine [MVP Outlook]
external usenet poster
 
Posts: n/a
Default

That would depend, of course, on your version which you did not specify.
Look in Tools Options on either the General Tab or Preferences Tab for
"Contact Options..." That's where you specify the format for your File
As... field.
------
Russ Valentine
[MVP-Outlook]

John wrote:
How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?

  #3  
Old January 2nd, 2005, 08:43 PM
Miz Jay
external usenet poster
 
Posts: n/a
Default

Do what Russ says (he's probably told about a million people before you),
then close and reopen Outlook.

"John" wrote:

How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?

  #4  
Old January 2nd, 2005, 08:55 PM
Russ Valentine [MVP Outlook]
external usenet poster
 
Posts: n/a
Default

Outlook won't require a restart for this function. It will only apply to
new Contacts, not existing ones. Only sorting of the Outlook Address
book requires a restart.
------
Russ Valentine
[MVP-Outlook]

Miz Jay wrote:
Do what Russ says (he's probably told about a million people before you),
then close and reopen Outlook.

"John" wrote:


How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?

  #5  
Old January 2nd, 2005, 09:19 PM
Miz Jay
external usenet poster
 
Posts: n/a
Default

Ooops, you're right....I was thinking of the problem I had with the "To:"
button and getting the names that appear when that button is clicked on to
sort in last, first order.

"Miz Jay" wrote:

Do what Russ says (he's probably told about a million people before you),
then close and reopen Outlook.

"John" wrote:

How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?

  #6  
Old January 2nd, 2005, 10:27 PM
John
external usenet poster
 
Posts: n/a
Default

Thanks so much! Used tools and options - fixed in jib time.

"Miz Jay" wrote:

Ooops, you're right....I was thinking of the problem I had with the "To:"
button and getting the names that appear when that button is clicked on to
sort in last, first order.

"Miz Jay" wrote:

Do what Russ says (he's probably told about a million people before you),
then close and reopen Outlook.

"John" wrote:

How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?

  #7  
Old August 17th, 2005, 06:22 PM
Ebonnobe
external usenet poster
 
Posts: n/a
Default

I am using Office Professional 2003. In my address book I want to file last
name first. When I put that into "file as" it continues to be filed first,
then last. I tried changing the setting in my preferences but to no avail.
How can I get this to work?
Another question - when setting up an appointment, can I save and close with
one click somehow like I could with previous versions?

"Russ Valentine [MVP Outlook]" wrote:

That would depend, of course, on your version which you did not specify.
Look in Tools Options on either the General Tab or Preferences Tab for
"Contact Options..." That's where you specify the format for your File
As... field.
------
Russ Valentine
[MVP-Outlook]

John wrote:
How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and
offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John".
There is a down arrow tab that permits me to select "Smith John", but that
is unacceptable because it requires two additional steps - selecting this new
option and then adding a comma after Smith.

How can I adjust Outlook to properly list lastname, firstname?


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Display WinXP Address Book in Last Name Order Dennis Boone Contacts 13 December 16th, 2004 01:23 AM
URGENT: Mailing rule problems of filing in outlook express and hard copy file systems in real case Teres Outlook Express 7 August 14th, 2004 01:55 AM
Outlook 2002 (Windows XP Pro) Standalone PC Tony General Discussion 19 August 8th, 2004 02:37 AM
You do not have exclusive access... ERROR Robin General Discussion 1 July 6th, 2004 01:18 AM
Unsafe Attachments Ron Installation & Setup 2 June 9th, 2004 01:55 AM


All times are GMT +1. The time now is 09:09 AM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 OfficeFrustration.
The comments are property of their posters.