Directory Merge acting like a letter-each address on a separate pa

I have designed a merge document in a table format. I am attempting to merge
data from Access into it. I have done this in prior versions of Word with no
problem. My data is not really address data, it is a set of names and test
scores for a given date that I want in a list on one page. I selected
"Directory" and followed all the steps in the wizard, but each person's
record appears on a new page, so instead of having my one page listing of ten
people and their scores, I have ten separate pages with one person's
information. Any ideas?

Probably better to use a report from the database.

However to do it with mail merge, see fellow MVP Macropod's "Word 97-2007
Catalogue/Directory Mailmerge
Tutorial" at:

http://www.wopr.com/index.php?showtopic=731107

or

http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip

Do read the tutorial before trying to use the mailmerge document included
with it as you must get the mail merge main document set up exactly as
required.



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"Christinahoff924" wrote in
message ...
I have designed a merge document in a table format. I am attempting to
merge
data from Access into it. I have done this in prior versions of Word with
no
problem. My data is not really address data, it is a set of names and test
scores for a given date that I want in a list on one page. I selected
"Directory" and followed all the steps in the wizard, but each person's
record appears on a new page, so instead of having my one page listing of
ten
people and their scores, I have ten separate pages with one person's
information. Any ideas?

1. Do you have anything except a one-row table in your mail merge main
document? (What if you click the "reveal formatting characters" option -
the pilcrow/reverse-P?)

2. When you merge to a new document, what is the document/window called
(before you save it) ? (I'm just wondering whther Word still thinks it's
a Directory merge by the time you actually merge).


Peter Jamieson

http://tips.pjmsn.me.uk

Christinahoff924 wrote:
I have designed a merge document in a table format. I am attempting to merge
data from Access into it. I have done this in prior versions of Word with no
problem. My data is not really address data, it is a set of names and test
scores for a given date that I want in a list on one page. I selected
"Directory" and followed all the steps in the wizard, but each person's
record appears on a new page, so instead of having my one page listing of ten
people and their scores, I have ten separate pages with one person's
information. Any ideas?

I think you set me off in the right direction. I had the header row already
in my main document. Now that I have deleted it, it merges perfectly.

Thanks.

Christina

"Peter Jamieson" wrote:

1. Do you have anything except a one-row table in your mail merge main
document? (What if you click the "reveal formatting characters" option -
the pilcrow/reverse-P?)

2. When you merge to a new document, what is the document/window called
(before you save it) ? (I'm just wondering whther Word still thinks it's
a Directory merge by the time you actually merge).


Peter Jamieson

http://tips.pjmsn.me.uk

Christinahoff924 wrote:
I have designed a merge document in a table format. I am attempting to merge
data from Access into it. I have done this in prior versions of Word with no
problem. My data is not really address data, it is a set of names and test
scores for a given date that I want in a list on one page. I selected
"Directory" and followed all the steps in the wizard, but each person's
record appears on a new page, so instead of having my one page listing of ten
people and their scores, I have ten separate pages with one person's
information. Any ideas?

Thanks. You set me off in the right direction. I had the header row present
in my main merge document. Now that I have deleted it, it works perfectly, I
just have to add the header in after the merge.

Christina

"Peter Jamieson" wrote:

1. Do you have anything except a one-row table in your mail merge main
document? (What if you click the "reveal formatting characters" option -
the pilcrow/reverse-P?)

2. When you merge to a new document, what is the document/window called
(before you save it) ? (I'm just wondering whther Word still thinks it's
a Directory merge by the time you actually merge).


Peter Jamieson

http://tips.pjmsn.me.uk

Christinahoff924 wrote:
I have designed a merge document in a table format. I am attempting to merge
data from Access into it. I have done this in prior versions of Word with no
problem. My data is not really address data, it is a set of names and test
scores for a given date that I want in a list on one page. I selected
"Directory" and followed all the steps in the wizard, but each person's
record appears on a new page, so instead of having my one page listing of ten
people and their scores, I have ten separate pages with one person's
information. Any ideas?