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Total Page Number Minus Number of Pages in Front Matter



 
 
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  #1  
Old April 15th, 2010, 03:07 PM posted to microsoft.public.word.pagelayout
Rhonda
external usenet poster
 
Posts: 150
Default Total Page Number Minus Number of Pages in Front Matter

I have a document with 4 pages of front matter (cover page and table of
contents) and then 42 pages of text in the body of the document. I have the
pages of the body numbered "Page X of Y", but the Y is the total pages of the
entire document (46) and I want it to represent Y minus the pages in the
front matter (42) i.e. I want all my body pages to actually say "Page 'X 'of
42" not "Page 'X' of 46". Of course I could manually enter the number 42 in
place of Y, but the document will eventually be updated and additional pages
will result so I want it automated. (If the solution involves fields and
formulas, go slow I have no idea how to create new ones!)

Thanks so much!
Rhonda
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  #2  
Old April 15th, 2010, 04:02 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Total Page Number Minus Number of Pages in Front Matter

If you know the number of pages in the front matter (and it will not
change), then you can use Page { Page } of { = { NumPages } - x }, where x
is the number of pages in the front matter.

If not, then you insert a bookmark on the last page of the document and use
a PageRef field to reference the page number of that bookmark instead of the
NumPages field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Rhonda" wrote in message
...
I have a document with 4 pages of front matter (cover page and table of
contents) and then 42 pages of text in the body of the document. I have
the
pages of the body numbered "Page X of Y", but the Y is the total pages of
the
entire document (46) and I want it to represent Y minus the pages in the
front matter (42) i.e. I want all my body pages to actually say "Page 'X
'of
42" not "Page 'X' of 46". Of course I could manually enter the number 42
in
place of Y, but the document will eventually be updated and additional
pages
will result so I want it automated. (If the solution involves fields and
formulas, go slow I have no idea how to create new ones!)

Thanks so much!
Rhonda


  #3  
Old April 15th, 2010, 04:20 PM posted to microsoft.public.word.pagelayout
Jay Freedman
external usenet poster
 
Posts: 9,488
Default Total Page Number Minus Number of Pages in Front Matter

There are two possible situations:

- If the document contains only two sections (separated by one section
break), then you can simply change the field that supplies the total. If you
right-click the total number and choose Toggle Field Codes, you'll see the
field code {NUMPAGES}. Change that to {SECTIONPAGES} and press F9 (or
right-click and choose Update Field) to show the result. This will now be
the total number of pages in the section that contains the body.

- If the body of the document consists of two or more sections (not counting
the frontmatter section), then the SECTIONPAGES field won't work -- it would
show the total of pages in the current section, which would change part way
through the body. Instead, first insert a bookmark in the last paragraph of
the document -- I suggest naming it LastPage. Now right-click the total
number in the page numbering and choose Toggle Field Codes. Replace the word
NUMPAGES with this:

PAGEREF LastPage

(If you named the bookmark something else, use that in the field code.)
Press F9 to update the field, which will show the page number of the last
page in the body.

There's a minor difficulty with this: It's easy to overwrite and delete the
bookmark, in which case the field will display "Error! Bookmark not
defined." Then you have to go back to the end of the document and insert the
bookmark again. It's also easy to add more pages after the bookmark, in
which case the page numbering will be wrong, and you'll have to move the
bookmark (which you do by going to the end of the document and inserting the
same bookmark, which automatically deletes the old one). It helps to go into
the Options dialog and check the box to display bookmarks at all times.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Rhonda wrote:
I have a document with 4 pages of front matter (cover page and table
of contents) and then 42 pages of text in the body of the document.
I have the pages of the body numbered "Page X of Y", but the Y is the
total pages of the entire document (46) and I want it to represent Y
minus the pages in the front matter (42) i.e. I want all my body
pages to actually say "Page 'X 'of 42" not "Page 'X' of 46". Of
course I could manually enter the number 42 in place of Y, but the
document will eventually be updated and additional pages will result
so I want it automated. (If the solution involves fields and
formulas, go slow I have no idea how to create new ones!)

Thanks so much!
Rhonda



  #4  
Old May 20th, 2010, 08:51 PM posted to microsoft.public.word.pagelayout
Virginia Wilber
external usenet poster
 
Posts: 1
Default Correcting the Total Number of Pages when have TOC which you don't wantincluded

I read your reply and I am unable to get it to work even though I didn't have a problem getting this to work in Word 2003.

I select Page Number from the Header/Footer portion of the toolbar and get:

Page 1 of 159

Then I use Alt F9 to see what it actually says and get:

Page { PAGE } of { NUMPAGES }

as you said (I'm using Word 2007). Then I change it to read:

Page { PAGE } of { = { NUMPAGES } - 3 } as specified -- inserting the "= {" and "} - 3" within the NUMPAGES original braces.

However, the results are not correct. Below is what I get when I use Alt F9 to return to "regular" view.

Page 1 of

So next I change it to read:

Page { PAGE } of { = { NUMPAGES } - 3 } as specified -- inserting the "{ = " and " - 3 }" outside the original NUMPAGES braces.

Again the results are not correct. Below is what I get when I use Alt F9 to return to "regular" view.

Page 1 of { = 159 - 3 }

I certainly hope you can help.







Suzanne S. Barnhill wrote:

If you know the number of pages in the front matter (and it will notchange),
15-Apr-10

If you know the number of pages in the front matter (and it will not
change), then you can use Page { Page } of { = { NumPages } - x }, where x
is the number of pages in the front matter.

If not, then you insert a bookmark on the last page of the document and use
a PageRef field to reference the page number of that bookmark instead of the
NumPages field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Previous Posts In This Thread:

On Thursday, April 15, 2010 10:07 AM
Rhonda wrote:

Total Page Number Minus Number of Pages in Front Matter
I have a document with 4 pages of front matter (cover page and table of
contents) and then 42 pages of text in the body of the document. I have the
pages of the body numbered "Page X of Y", but the Y is the total pages of the
entire document (46) and I want it to represent Y minus the pages in the
front matter (42) i.e. I want all my body pages to actually say "Page 'X 'of
42" not "Page 'X' of 46". Of course I could manually enter the number 42 in
place of Y, but the document will eventually be updated and additional pages
will result so I want it automated. (If the solution involves fields and
formulas, go slow I have no idea how to create new ones!)

Thanks so much!
Rhonda

On Thursday, April 15, 2010 11:02 AM
Suzanne S. Barnhill wrote:

If you know the number of pages in the front matter (and it will notchange),
If you know the number of pages in the front matter (and it will not
change), then you can use Page { Page } of { = { NumPages } - x }, where x
is the number of pages in the front matter.

If not, then you insert a bookmark on the last page of the document and use
a PageRef field to reference the page number of that bookmark instead of the
NumPages field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

On Thursday, April 15, 2010 11:20 AM
Jay Freedman wrote:

There are two possible situations:- If the document contains only two sections
There are two possible situations:

- If the document contains only two sections (separated by one section
break), then you can simply change the field that supplies the total. If you
right-click the total number and choose Toggle Field Codes, you will see the
field code {NUMPAGES}. Change that to {SECTIONPAGES} and press F9 (or
right-click and choose Update Field) to show the result. This will now be
the total number of pages in the section that contains the body.

- If the body of the document consists of two or more sections (not counting
the frontmatter section), then the SECTIONPAGES field will not work -- it would
show the total of pages in the current section, which would change part way
through the body. Instead, first insert a bookmark in the last paragraph of
the document -- I suggest naming it LastPage. Now right-click the total
number in the page numbering and choose Toggle Field Codes. Replace the word
NUMPAGES with this:

PAGEREF LastPage

(If you named the bookmark something else, use that in the field code.)
Press F9 to update the field, which will show the page number of the last
page in the body.

There is a minor difficulty with this: it is easy to overwrite and delete the
bookmark, in which case the field will display "Error! Bookmark not
defined." Then you have to go back to the end of the document and insert the
bookmark again. it is also easy to add more pages after the bookmark, in
which case the page numbering will be wrong, and you will have to move the
bookmark (which you do by going to the end of the document and inserting the
same bookmark, which automatically deletes the old one). It helps to go into
the Options dialog and check the box to display bookmarks at all times.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Rhonda wrote:


Submitted via EggHeadCafe - Software Developer Portal of Choice
LINQ With Strings
http://www.eggheadcafe.com/tutorials...h-strings.aspx
  #5  
Old May 20th, 2010, 09:22 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Correcting the Total Number of Pages when have TOC which you don't want included

Are you using Ctrl+F9 to insert the braces? The easiest way to do this is to
type = before the { NUMPAGES } field and -3 after it, then select the entire
expression and press Ctrl+F9.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Virginia Wilber wrote in message
...
I read your reply and I am unable to get it to work even though I didn't
have a problem getting this to work in Word 2003.

I select Page Number from the Header/Footer portion of the toolbar and
get:

Page 1 of 159

Then I use Alt F9 to see what it actually says and get:

Page { PAGE } of { NUMPAGES }

as you said (I'm using Word 2007). Then I change it to read:

Page { PAGE } of { = { NUMPAGES } - 3 } as specified -- inserting the "=
{" and "} - 3" within the NUMPAGES original braces.

However, the results are not correct. Below is what I get when I use Alt
F9 to return to "regular" view.

Page 1 of

So next I change it to read:

Page { PAGE } of { = { NUMPAGES } - 3 } as specified -- inserting the "{ =
" and " - 3 }" outside the original NUMPAGES braces.

Again the results are not correct. Below is what I get when I use Alt F9
to return to "regular" view.

Page 1 of { = 159 - 3 }

I certainly hope you can help.







Suzanne S. Barnhill wrote:

If you know the number of pages in the front matter (and it will
notchange),
15-Apr-10

If you know the number of pages in the front matter (and it will not
change), then you can use Page { Page } of { = { NumPages } - x }, where x
is the number of pages in the front matter.

If not, then you insert a bookmark on the last page of the document and
use
a PageRef field to reference the page number of that bookmark instead of
the
NumPages field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Previous Posts In This Thread:

On Thursday, April 15, 2010 10:07 AM
Rhonda wrote:

Total Page Number Minus Number of Pages in Front Matter
I have a document with 4 pages of front matter (cover page and table of
contents) and then 42 pages of text in the body of the document. I have
the
pages of the body numbered "Page X of Y", but the Y is the total pages of
the
entire document (46) and I want it to represent Y minus the pages in the
front matter (42) i.e. I want all my body pages to actually say "Page 'X
'of
42" not "Page 'X' of 46". Of course I could manually enter the number 42
in
place of Y, but the document will eventually be updated and additional
pages
will result so I want it automated. (If the solution involves fields and
formulas, go slow I have no idea how to create new ones!)

Thanks so much!
Rhonda

On Thursday, April 15, 2010 11:02 AM
Suzanne S. Barnhill wrote:

If you know the number of pages in the front matter (and it will
notchange),
If you know the number of pages in the front matter (and it will not
change), then you can use Page { Page } of { = { NumPages } - x }, where x
is the number of pages in the front matter.

If not, then you insert a bookmark on the last page of the document and
use
a PageRef field to reference the page number of that bookmark instead of
the
NumPages field.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

On Thursday, April 15, 2010 11:20 AM
Jay Freedman wrote:

There are two possible situations:- If the document contains only two
sections
There are two possible situations:

- If the document contains only two sections (separated by one section
break), then you can simply change the field that supplies the total. If
you
right-click the total number and choose Toggle Field Codes, you will see
the
field code {NUMPAGES}. Change that to {SECTIONPAGES} and press F9 (or
right-click and choose Update Field) to show the result. This will now be
the total number of pages in the section that contains the body.

- If the body of the document consists of two or more sections (not
counting
the frontmatter section), then the SECTIONPAGES field will not work -- it
would
show the total of pages in the current section, which would change part
way
through the body. Instead, first insert a bookmark in the last paragraph
of
the document -- I suggest naming it LastPage. Now right-click the total
number in the page numbering and choose Toggle Field Codes. Replace the
word
NUMPAGES with this:

PAGEREF LastPage

(If you named the bookmark something else, use that in the field code.)
Press F9 to update the field, which will show the page number of the last
page in the body.

There is a minor difficulty with this: it is easy to overwrite and delete
the
bookmark, in which case the field will display "Error! Bookmark not
defined." Then you have to go back to the end of the document and insert
the
bookmark again. it is also easy to add more pages after the bookmark, in
which case the page numbering will be wrong, and you will have to move the
bookmark (which you do by going to the end of the document and inserting
the
same bookmark, which automatically deletes the old one). It helps to go
into
the Options dialog and check the box to display bookmarks at all times.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Rhonda wrote:


Submitted via EggHeadCafe - Software Developer Portal of Choice
LINQ With Strings
http://www.eggheadcafe.com/tutorials...h-strings.aspx


 




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