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MS Word table - problem with conditional formula



 
 
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  #11  
Old April 7th, 2006, 11:43 PM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi Charles,

I had thought of an ASK field, but it only sets a bookmark - the results are
hidden unless you use yet another field (REF) to display them. Hence the
bookmarked FILLIN field.

Cheers


"Charles Kenyon" wrote in message
...
You might try an ASK field rather than a fill-in. That will let you set

the
bookmark directly. This makes up for the bookmark's fragility. You can

find
an ASK and FILL-IN field tutorial at
http://addbalance.com/word/download.htm.

I would suggest adding spaces around the equals sign and quotation marks
around the comparison items and around your True result as well. I also
added a REF field.
{*IF*"{*REF*CellB2*}"*=*"X"*"{*PRODUCT({*EntryFee* },2)\#*#0.00*}"*""*}

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod

Thanks for your help, but I am still a bit stuck. I have not had
experience
with bookmarking before but have tried to follow your instructions.
Although
I don't quite understand how/why maintaining a book mark can be a pain,

I
opted for your suggestion to create a FILLIN field and this is what I

have
entered (again * = space): -

{*FILLIN*"Enter*X*if*entering*Men's*Singles"\d**\* *MERGEFORMAT*}

(I don't understand the Mergeformat bit but presume it has been put

there
by
Word because this is a main document for a mail merge.) I selected all

of
the Fillin and using Insert Bookmark named it CellB2.

The formula in C2 is now: -
{*IF*{*CellB2*}=X*{*PRODUCT({*EntryFee*},2)\#*#0.
00*}""*}

I ran a mail merge and after answering the ASK prompts I had an error
message
"A field calculation error occurred in record " for each record in the
source document, and all the sections of the resulting Form Letter had
"=X"
(without quotes) in C2. I didn't get any prompt to "Enter X if entering
Men's Singles" even thought the FILLIN switch was set to \d.

Any further ideas please?

Regards

Peter



macropod wrote:
Hi Peterkins,

Table cell referencing doesn't work with text strings. To refer to a
character string in a cell, the character string (not the cell itself)
must
be individually bookmarked and the bookmark referred to in the

reference.
So
my previous post on this was wrong (Should have read my own tutorial)!

So, if you bookmark the text range in cell B2 with something like

'Cell2B'
you could use a field coded like:
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
Since maintaining the bookmark in such a field can be a PITA, you might
find
it easiest to add a FILLIN field to cell B2 and bookmark that. Code the
FILLIN field something like:
{FILLIN "Enter 'X' if accepted"}


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ables/200604/1





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  #12  
Old April 8th, 2006, 12:07 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi macropod

I have just read your reply to Charles, whose suggestions I was still trying
to get to grips with - I am in unfamiliar territory here. Please can you
explain where I have gone wrong in getting the results from using your ideas,
which I posted above @ 16:24hrs.

Regards
Peter

macropod wrote:
Hi Charles,

I had thought of an ASK field, but it only sets a bookmark - the results are
hidden unless you use yet another field (REF) to display them. Hence the
bookmarked FILLIN field.

Cheers

You might try an ASK field rather than a fill-in. That will let you set the
bookmark directly. This makes up for the bookmark's fragility. You can find

[quoted text clipped - 58 lines]
FILLIN field something like:
{FILLIN "Enter 'X' if accepted"}


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ables/200604/1
  #13  
Old April 8th, 2006, 12:42 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi Peterkins,

You can safely delete the \* MERGEFORMAT switch.

For the formula, use any of:
{IF{Cell2B}= X {=EntryFee*2} \# ,0.00}
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# ,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# £,0.00}
Note that you mast have a '=' sign in the second field, and the false output
(ie "") isn't necessary.

Cheers
NB: You must have the spaces shown above, though additional spaces in *some*
places won't hurt, and you can put the numeric picture switch inside the
second field.


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod

Thanks for your help, but I am still a bit stuck. I have not had

experience
with bookmarking before but have tried to follow your instructions.

Although
I don't quite understand how/why maintaining a book mark can be a pain, I
opted for your suggestion to create a FILLIN field and this is what I have
entered (again * = space): -

{*FILLIN*"Enter*X*if*entering*Men's*Singles"\d**\* *MERGEFORMAT*}

(I don't understand the Mergeformat bit but presume it has been put there

by
Word because this is a main document for a mail merge.) I selected all of
the Fillin and using Insert Bookmark named it CellB2.

The formula in C2 is now: -

{*IF*{*CellB2*}=X*{*PRODUCT({*EntryFee*},2)\#*#0.
00*}""*}

I ran a mail merge and after answering the ASK prompts I had an error

message
"A field calculation error occurred in record " for each record in the
source document, and all the sections of the resulting Form Letter had

"=X"
(without quotes) in C2. I didn't get any prompt to "Enter X if entering
Men's Singles" even thought the FILLIN switch was set to \d.

Any further ideas please?

Regards

Peter



macropod wrote:
Hi Peterkins,

Table cell referencing doesn't work with text strings. To refer to a
character string in a cell, the character string (not the cell itself)

must
be individually bookmarked and the bookmark referred to in the reference.

So
my previous post on this was wrong (Should have read my own tutorial)!

So, if you bookmark the text range in cell B2 with something like

'Cell2B'
you could use a field coded like:
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
Since maintaining the bookmark in such a field can be a PITA, you might

find
it easiest to add a FILLIN field to cell B2 and bookmark that. Code the
FILLIN field something like:
{FILLIN "Enter 'X' if accepted"}


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ables/200604/1



  #14  
Old April 12th, 2006, 04:28 PM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi macropod

Sorry for the delay in coming back to this forum, but have been rather busy
for the last few days. I am sorry to say I am still having great difficulty
in resolving this problem.

The formula in C2 is now: - {*IF{*CellB2*}=X*{=PRODUCT(EntryFee,1)*}*\#*#0.00}
and in C3 a similar formula but with a 2 instead of a 1 after the EntryFee.

The contents of B2 are [{*FILLIN*"Enter*X*for*Men's*Singles"\d*}] with a
bookmark title of CellB2. A similar Filllin in C2 with Pairs in place of
Singles has been bookmarked as CellB3.

Running a mail merge first prompts for each of the ASK fields, and then
immediately issues 'A field calculation error occurred for record ' for each
of the selected records in the source document. The resultant Form Letter
has the correct calculation in C2 and C3 (i.e. EntryFee x 1 or x2), but these
appear in those cells in EACH of the sections. Since no prompts were issued
for the Fillins this is probably not surprising, except that I would have
thought that since there is no X in B2 or B3 the formula result would have
been 'False' and therefore C2 and C3 should have remained blank.

It seems that the Fillin function is not working correctly. At first I
thought this might be the cause of the error message, but since I only get
one error message per record, and not one for each Fillin for each record I
now have my doubts.

I would be grateful if you, or anyone else, can identify why this feature is
not working.

Regards
Peter

macropod wrote:
Hi Peterkins,

You can safely delete the \* MERGEFORMAT switch.

For the formula, use any of:
{IF{Cell2B}= X {=EntryFee*2} \# ,0.00}
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# ,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# £,0.00}
Note that you mast have a '=' sign in the second field, and the false output
(ie "") isn't necessary.


--
Message posted via http://www.officekb.com
  #15  
Old April 14th, 2006, 04:29 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi Peterkins,

If you're using a FILLIN field in a mailmerge, you *should* get a prompt for
each record, unless you've added the \o switch to the FILLIN field.

I didn't see any mention of a mailmerge before your latest post. This raises
additional issues, since each merged record will be setting the same
bookmark, and (subject to the above), the merged output will end up holding
only the last bookmark value. If the FILLIN fields are still there in your
merged output, you could use Ctrl-A then F9 to update them all after
merging, following which I'd either lock the fields via Ctrl-F11, or
permanently convert them to their calculated values via Ctrl-Shift-F9.

Cheers


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod

Sorry for the delay in coming back to this forum, but have been rather

busy
for the last few days. I am sorry to say I am still having great

difficulty
in resolving this problem.

The formula in C2 is now: -

{*IF{*CellB2*}=X*{=PRODUCT(EntryFee,1)*}*\#*#0.00}
and in C3 a similar formula but with a 2 instead of a 1 after the

EntryFee.

The contents of B2 are [{*FILLIN*"Enter*X*for*Men's*Singles"\d*}] with a
bookmark title of CellB2. A similar Filllin in C2 with Pairs in place of
Singles has been bookmarked as CellB3.

Running a mail merge first prompts for each of the ASK fields, and then
immediately issues 'A field calculation error occurred for record ' for

each
of the selected records in the source document. The resultant Form Letter
has the correct calculation in C2 and C3 (i.e. EntryFee x 1 or x2), but

these
appear in those cells in EACH of the sections. Since no prompts were

issued
for the Fillins this is probably not surprising, except that I would have
thought that since there is no X in B2 or B3 the formula result would have
been 'False' and therefore C2 and C3 should have remained blank.

It seems that the Fillin function is not working correctly. At first I
thought this might be the cause of the error message, but since I only get
one error message per record, and not one for each Fillin for each record

I
now have my doubts.

I would be grateful if you, or anyone else, can identify why this feature

is
not working.

Regards
Peter

macropod wrote:
Hi Peterkins,

You can safely delete the \* MERGEFORMAT switch.

For the formula, use any of:
{IF{Cell2B}= X {=EntryFee*2} \# ,0.00}
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# ,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# £,0.00}
Note that you mast have a '=' sign in the second field, and the false

output
(ie "") isn't necessary.


--
Message posted via http://www.officekb.com



  #16  
Old April 14th, 2006, 06:39 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Nope. I haven't followed this entire thread so I hope you'll forgive me if
I'm off base.
When an Ask of a FillIn field is used in a mail merge, where the box isn't
checked to Ask Once, it will be asked each time. Further, where a Ref field
is to a bookmark which contains a FillIn field, the Ref field will give the
result for each answer in turn. As each merge is performed, the Ref field is
unlinked so the reference will reflect each answer rather than only the last
one.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"macropod" wrote in message
...
Hi Peterkins,

If you're using a FILLIN field in a mailmerge, you *should* get a prompt
for
each record, unless you've added the \o switch to the FILLIN field.

I didn't see any mention of a mailmerge before your latest post. This
raises
additional issues, since each merged record will be setting the same
bookmark, and (subject to the above), the merged output will end up
holding
only the last bookmark value. If the FILLIN fields are still there in your
merged output, you could use Ctrl-A then F9 to update them all after
merging, following which I'd either lock the fields via Ctrl-F11, or
permanently convert them to their calculated values via Ctrl-Shift-F9.

Cheers


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod

Sorry for the delay in coming back to this forum, but have been rather

busy
for the last few days. I am sorry to say I am still having great

difficulty
in resolving this problem.

The formula in C2 is now: -

{*IF{*CellB2*}=X*{=PRODUCT(EntryFee,1)*}*\#*#0.00}
and in C3 a similar formula but with a 2 instead of a 1 after the

EntryFee.

The contents of B2 are [{*FILLIN*"Enter*X*for*Men's*Singles"\d*}] with a
bookmark title of CellB2. A similar Filllin in C2 with Pairs in place of
Singles has been bookmarked as CellB3.

Running a mail merge first prompts for each of the ASK fields, and then
immediately issues 'A field calculation error occurred for record ' for

each
of the selected records in the source document. The resultant Form
Letter
has the correct calculation in C2 and C3 (i.e. EntryFee x 1 or x2), but

these
appear in those cells in EACH of the sections. Since no prompts were

issued
for the Fillins this is probably not surprising, except that I would have
thought that since there is no X in B2 or B3 the formula result would
have
been 'False' and therefore C2 and C3 should have remained blank.

It seems that the Fillin function is not working correctly. At first I
thought this might be the cause of the error message, but since I only
get
one error message per record, and not one for each Fillin for each record

I
now have my doubts.

I would be grateful if you, or anyone else, can identify why this feature

is
not working.

Regards
Peter

macropod wrote:
Hi Peterkins,

You can safely delete the \* MERGEFORMAT switch.

For the formula, use any of:
{IF{Cell2B}= X {=EntryFee*2} \# ,0.00}
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# ,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# £,0.00}
Note that you mast have a '=' sign in the second field, and the false

output
(ie "") isn't necessary.


--
Message posted via http://www.officekb.com





  #17  
Old April 14th, 2006, 10:52 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Thanks Charles,

The situation Peterkins described indicates the ASK field fires repeatedly
but the FILLIN field was firing only once. To me, this implies the likely
presence of the \o switch on the FILLIN field. As for the impact of the
merged output, not having used a FILLIN (or ASK) field in a mailmerge, I
wasn't sure how much would survive the merge process.

Cheers


"Charles Kenyon" wrote in message
...
Nope. I haven't followed this entire thread so I hope you'll forgive me if
I'm off base.
When an Ask of a FillIn field is used in a mail merge, where the box isn't
checked to Ask Once, it will be asked each time. Further, where a Ref

field
is to a bookmark which contains a FillIn field, the Ref field will give

the
result for each answer in turn. As each merge is performed, the Ref field

is
unlinked so the reference will reflect each answer rather than only the

last
one.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"macropod" wrote in message
...
Hi Peterkins,

If you're using a FILLIN field in a mailmerge, you *should* get a prompt
for
each record, unless you've added the \o switch to the FILLIN field.

I didn't see any mention of a mailmerge before your latest post. This
raises
additional issues, since each merged record will be setting the same
bookmark, and (subject to the above), the merged output will end up
holding
only the last bookmark value. If the FILLIN fields are still there in

your
merged output, you could use Ctrl-A then F9 to update them all after
merging, following which I'd either lock the fields via Ctrl-F11, or
permanently convert them to their calculated values via Ctrl-Shift-F9.

Cheers


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod

Sorry for the delay in coming back to this forum, but have been rather

busy
for the last few days. I am sorry to say I am still having great

difficulty
in resolving this problem.

The formula in C2 is now: -

{*IF{*CellB2*}=X*{=PRODUCT(EntryFee,1)*}*\#*#0.00}
and in C3 a similar formula but with a 2 instead of a 1 after the

EntryFee.

The contents of B2 are [{*FILLIN*"Enter*X*for*Men's*Singles"\d*}] with

a
bookmark title of CellB2. A similar Filllin in C2 with Pairs in place

of
Singles has been bookmarked as CellB3.

Running a mail merge first prompts for each of the ASK fields, and then
immediately issues 'A field calculation error occurred for record ' for

each
of the selected records in the source document. The resultant Form
Letter
has the correct calculation in C2 and C3 (i.e. EntryFee x 1 or x2), but

these
appear in those cells in EACH of the sections. Since no prompts were

issued
for the Fillins this is probably not surprising, except that I would

have
thought that since there is no X in B2 or B3 the formula result would
have
been 'False' and therefore C2 and C3 should have remained blank.

It seems that the Fillin function is not working correctly. At first I
thought this might be the cause of the error message, but since I only
get
one error message per record, and not one for each Fillin for each

record
I
now have my doubts.

I would be grateful if you, or anyone else, can identify why this

feature
is
not working.

Regards
Peter

macropod wrote:
Hi Peterkins,

You can safely delete the \* MERGEFORMAT switch.

For the formula, use any of:
{IF{Cell2B}= X {=EntryFee*2} \# ,0.00}
{IF{Cell2B}= X {=EntryFee*2} \# £,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# ,0.00}
{IF{Cell2B}= X {=PRODUCT(EntryFee,2)} \# £,0.00}
Note that you mast have a '=' sign in the second field, and the false

output
(ie "") isn't necessary.

--
Message posted via http://www.officekb.com







  #18  
Old April 15th, 2006, 05:08 PM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi macropod and Charles

First of all I would like to correct a typo in my post above dated 12 April.
In the third paragraph, the second FILLIN named CellB3 I stated to be in cell
C2, but that should of course read cell B3. Also I should state that I am
using the version of Word that comes with MS Office Professional 2000.

Regarding your last response, with respect, I would point out that I *did*
refer to mail merge in my post which started this thread. Also regarding the
switch for the FILLIN’s I showed this in my posts on 07 April and 12 April as
\d – i.e. to prompt for *every* record being merged from the source document.

It might help if I explain in more detail exactly what I am trying to do. I
belong to a bowls club (lawn green *not* ten-pin) some of whose members enter
National Competitions. There are four basic competitions (Singles – 1
entrant, Pairs – 2 in a team, Triples – 3 in a team and Fours – 4 in a team)
and also age related variants on these. I have a database with columns for
the variables – name, address, date of birth etc – and another column in
which I put an X to select that particular record for the mail merge. There
is a record for each of the single entrants and team leaders with their
relevant details.

The main document has places amongst the text for the insertion of the
relevant mail merge fields and also has a table with a row for each of the
competitions. I have an ASK field that prompts *once only* for the for the
competition year, and another ASK prompting *once only* for the Entry Fee per
person which can vary each year.

From a list of names who are entering the competitions I select (with an X)
the relevant records in the database. Running the mail merge produces a Form
Letter with one section for each of the selected source records. Initially I
proposed to key in an X in Column B of each section for the competitions
entered by that person or his teams. Then the formula in Column C on finding
an X in Column B would calculate the total Entry Fee and when the whole
document was updated using F9 the results of the calculation would be seen in
Column C.

When the formula would not recognise the character X, I posted the problem in
this forum and then adopted your suggestion of using FILLIN’s. Once I can
get that working properly I will put FILLIN’s in *each* of the Column B cells
with appropriate wording for the competition for that row. To know which
source record I am at, I would also include in the FILLIN prompt wording the
{ MERGEFIELD LastName } field. I would then expect to get only one prompt
for each of the ASK fields (as I do at present) and ONE prompt for EACH
FILLIN for EACH source record as it is merged. If the person is not entering
the competition for that FILLIN prompt I would press the space bar (or Enter
key?) so a blank would go in Column B.

I hope the above will enable you to suggest why I am getting NO PROMPTS AT
ALL from the FILLIN’s only an error message about a field calculation error
for EACH selected source record. In fact when the formula does the
calculations the results are correct, but they are done for EACH source
record irrespective of an X or blank in the cells in Column B.

If it would help I am willing to forward to you the files for the source and
main documents for you to try running the mail merge. If you agree can you
give me an address they can be sent to please?

Regards
Peter

Charles Kenyon wrote:
Nope. I haven't followed this entire thread so I hope you'll forgive me if
I'm off base.


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ables/200604/1
  #19  
Old April 16th, 2006, 01:32 AM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default MS Word table - problem with conditional formula

Hi Peterkins,

The FILLIN field's '\d' switch doesn't cause it to prompt for *every* record
being merged - it simply sets a default value which, in the field codes
you've posted, is undefined. That's most likely the cause of your problem,
since it typically prevents the FILLIN field from prompting for an update.
To correct this, you could delete the '\d', though you might prefer to
change it to '\d "X"', so that the "X" response becomes the default.

Cheers
PS: I wasn't saying you hadn't mentioned doing a mailmerge, just that I
hadn't *seen* the reference beforehand.


"Peterkins via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Hi macropod and Charles

First of all I would like to correct a typo in my post above dated 12

April.
In the third paragraph, the second FILLIN named CellB3 I stated to be in

cell
C2, but that should of course read cell B3. Also I should state that I am
using the version of Word that comes with MS Office Professional 2000.

Regarding your last response, with respect, I would point out that I *did*
refer to mail merge in my post which started this thread. Also regarding

the
switch for the FILLIN’s I showed this in my posts on 07 April and 12 April

as
\d – i.e. to prompt for *every* record being merged from the source

document.

It might help if I explain in more detail exactly what I am trying to do.

I
belong to a bowls club (lawn green *not* ten-pin) some of whose members

enter
National Competitions. There are four basic competitions (Singles – 1
entrant, Pairs – 2 in a team, Triples – 3 in a team and Fours – 4 in a

team)
and also age related variants on these. I have a database with columns

for
the variables – name, address, date of birth etc – and another column in
which I put an X to select that particular record for the mail merge.

There
is a record for each of the single entrants and team leaders with their
relevant details.

The main document has places amongst the text for the insertion of the
relevant mail merge fields and also has a table with a row for each of the
competitions. I have an ASK field that prompts *once only* for the for

the
competition year, and another ASK prompting *once only* for the Entry Fee

per
person which can vary each year.

From a list of names who are entering the competitions I select (with an

X)
the relevant records in the database. Running the mail merge produces a

Form
Letter with one section for each of the selected source records.

Initially I
proposed to key in an X in Column B of each section for the competitions
entered by that person or his teams. Then the formula in Column C on

finding
an X in Column B would calculate the total Entry Fee and when the whole
document was updated using F9 the results of the calculation would be seen

in
Column C.

When the formula would not recognise the character X, I posted the problem

in
this forum and then adopted your suggestion of using FILLIN’s. Once I can
get that working properly I will put FILLIN’s in *each* of the Column B

cells
with appropriate wording for the competition for that row. To know which
source record I am at, I would also include in the FILLIN prompt wording

the
{ MERGEFIELD LastName } field. I would then expect to get only one prompt
for each of the ASK fields (as I do at present) and ONE prompt for EACH
FILLIN for EACH source record as it is merged. If the person is not

entering
the competition for that FILLIN prompt I would press the space bar (or

Enter
key?) so a blank would go in Column B.

I hope the above will enable you to suggest why I am getting NO PROMPTS AT
ALL from the FILLIN’s only an error message about a field calculation

error
for EACH selected source record. In fact when the formula does the
calculations the results are correct, but they are done for EACH source
record irrespective of an X or blank in the cells in Column B.

If it would help I am willing to forward to you the files for the source

and
main documents for you to try running the mail merge. If you agree can

you
give me an address they can be sent to please?

Regards
Peter

Charles Kenyon wrote:
Nope. I haven't followed this entire thread so I hope you'll forgive me

if
I'm off base.


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  #20  
Old April 17th, 2006, 07:25 PM posted to microsoft.public.word.tables
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Default MS Word table - problem with conditional formula

Hi macropod

Phew!! Managed to get it working at last!

Having inserted the default "X" after the \ d switch in each of the FILLIN
fields the mail merge job works like a dream - well spotted macropod! For
any other readers of this thread who may have a similar problem, when closing
the main document after the mail merge DO NOT SAVE THE CHANGES, otherwise you
will probably find some of the results embedded in that document.

I am very grateful to you macropod for your time and patience in getting me
sorted out on this problem which was becoming a PITA, but perseverance won in
the end.

Regards
Peter

macropod wrote:
Hi Peterkins,

The FILLIN field's '\d' switch doesn't cause it to prompt for *every* record
being merged - it simply sets a default value which, in the field codes
you've posted, is undefined.


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