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linking and sequential numbering of tables



 
 
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  #11  
Old July 7th, 2006, 04:43 PM posted to microsoft.public.word.tables
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Posts: n/a
Default linking and sequential numbering of tables

No. You can modify the style. You just need to keep it the "Caption" style.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
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"xppuser" wrote in message
...
'wow' thanks for these pointers and the macro, charles. will have to find
time in-between and after doing this document to rattle through them. for
now, i will leave the caption formatting style untouched.

regards,
jes



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  #12  
Old July 7th, 2006, 09:52 PM posted to microsoft.public.word.tables
external usenet poster
 
Posts: n/a
Default linking and sequential numbering of tables

suzanne, charles,

thanks again. i guessed this is what the expression flying by the seat of
your pants meant. i am into unchartered territory now as far as creating this
document in so far as the Tables and Figures captioning is concerned.

the requirement was that spacing of paragraph be 1.5 lines and the text
should 'un-boldened' size 11 font. in my word 2003, caption produced bold
text with 1 spacing and size 10 fonts. initially i have made changes as i
went along captioning the tables but now after reading what you guys said, i
think (prudent dictate) that i leave things be. i thus have undone the
changes to status quo. two reasons:

1. changing the style, though it may not wreck cross-reference, it may wreck
future generation Table of tables and figures (i may be under the wrong
impression).

2. there is much to lose (effort, time, and stress) if i went wrong in
changing the caption using Style & Formatting - Modify Style (maybe it is
straight forward but at the moment i am too timid to mess about with it).

so i think i can accept the tables' (and later figures - i have not done
captioning all the tables and cross-referencing them yet) titles word default
formatting as is for now.

thank you again for your advice and pointers,
jes
  #13  
Old July 10th, 2006, 05:03 PM posted to microsoft.public.word.tables
xppuser
external usenet poster
 
Posts: 55
Default linking and sequential numbering of tables

hi again,

another question regarding caption and cross-reference if i may.

i have almost completed captioning & cross-referencing the tables and moving
to figures now. i am just wondering whether it is possible to prefix the
numbering by the section or chapter no. e.g. the first table from Chapter 1
would be labelled Table 1.1 while the first figure in Chapter 1 would be
correspondingly lablelled Figure 1.1, and the first table in Chapter 2 would
be labelled Table 2.1 and likewise for the rest of the tables and figures in
the remaining chapters.

i have 'chapterized' my document using Heading 1, 2 and 3 (haven't gone
beyond level 3). when i look-up Caption there is an option to include Chapter
but i am not sure whether it would work the way that i intended rather than
e.g. for the fifth table but first table in chapter two appearing as Table
2.5 (using MS built-in Captioning) when really what i wanted was Table 2.1.

thanks for advice/help again,
jes

ps: i am not sure about the 'net-etiquette' in this situation where
technically this is a new topic/question but principally it is just a
continuation of the previous topic matter whether i should have posted/opened
a new thread. would appreciate a small comment about this as well. thanks.
  #14  
Old July 10th, 2006, 07:11 PM posted to microsoft.public.word.tables
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default linking and sequential numbering of tables

Try it and see what happens. You may need to Alt+F9 to reveal the SEQ fields
in your captions and add an \r 1 switch to restart numbering in each
chapter.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi again,

another question regarding caption and cross-reference if i may.

i have almost completed captioning & cross-referencing the tables and

moving
to figures now. i am just wondering whether it is possible to prefix the
numbering by the section or chapter no. e.g. the first table from Chapter

1
would be labelled Table 1.1 while the first figure in Chapter 1 would be
correspondingly lablelled Figure 1.1, and the first table in Chapter 2

would
be labelled Table 2.1 and likewise for the rest of the tables and figures

in
the remaining chapters.

i have 'chapterized' my document using Heading 1, 2 and 3 (haven't gone
beyond level 3). when i look-up Caption there is an option to include

Chapter
but i am not sure whether it would work the way that i intended rather

than
e.g. for the fifth table but first table in chapter two appearing as Table
2.5 (using MS built-in Captioning) when really what i wanted was Table

2.1.

thanks for advice/help again,
jes

ps: i am not sure about the 'net-etiquette' in this situation where
technically this is a new topic/question but principally it is just a
continuation of the previous topic matter whether i should have

posted/opened
a new thread. would appreciate a small comment about this as well. thanks.


  #15  
Old July 11th, 2006, 11:36 AM posted to microsoft.public.word.tables
xppuser
external usenet poster
 
Posts: 55
Default linking and sequential numbering of tables

hi suzanne,

thanks for the tip. i tried it on a copy of the document. my steps we

1. go to the actual figure's caption
2. toggle the SEQ fields (Alt+F9)
3. add \r1 switch at the end of fields but within the curly bracket i.e.}
4. Edit - Select All - F9 (i.e. update fields)

these seems to work well i.e. where i have inserted the "\r1" switch (in
this case within the caption of what was previously figure 8) and updating
the fields, the caption on the actual figure now read Figure 1 and the
in-text citation of what was previously referre to as Figure 8 had become
Figure 1. so if this is what i wanted, and please correct me if i am wrong,
then for each figure and table at the beginning of the chapter, i should
insert the "\r1" switch, shouldn't i?

only thing is what i wanted (if possible at all to be achieved, short of
doing it manually) was to do:

the first figure (or table) of chapter 1 to be captioned Figure 1.1 or Table
1.1 respectively while the second figure (or table) of chapter 1 to be
captioned Figure 1.2 or Table 1.2 respectively while those of chapter 2 be
labelled Figure 2.1 (and Table 2.1) and Figure 2.2 (and Table 2.2)
respectively.

thanks for your help and advice again,
jes

ps: i went to the word.mvps.org site searching for ways to do this but could
not locate it but of course i could be not looking at the right place or the
phraseology of the search term was not correct.



"Suzanne S. Barnhill" wrote:

Try it and see what happens. You may need to Alt+F9 to reveal the SEQ fields
in your captions and add an \r 1 switch to restart numbering in each
chapter.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi again,

another question regarding caption and cross-reference if i may.

i have almost completed captioning & cross-referencing the tables and

moving
to figures now. i am just wondering whether it is possible to prefix the
numbering by the section or chapter no. e.g. the first table from Chapter

1
would be labelled Table 1.1 while the first figure in Chapter 1 would be
correspondingly lablelled Figure 1.1, and the first table in Chapter 2

would
be labelled Table 2.1 and likewise for the rest of the tables and figures

in
the remaining chapters.

i have 'chapterized' my document using Heading 1, 2 and 3 (haven't gone
beyond level 3). when i look-up Caption there is an option to include

Chapter
but i am not sure whether it would work the way that i intended rather

than
e.g. for the fifth table but first table in chapter two appearing as Table
2.5 (using MS built-in Captioning) when really what i wanted was Table

2.1.

thanks for advice/help again,
jes

ps: i am not sure about the 'net-etiquette' in this situation where
technically this is a new topic/question but principally it is just a
continuation of the previous topic matter whether i should have

posted/opened
a new thread. would appreciate a small comment about this as well. thanks.



  #16  
Old July 11th, 2006, 02:27 PM posted to microsoft.public.word.tables
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default linking and sequential numbering of tables

Exactly. I think you're off and running!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi suzanne,

thanks for the tip. i tried it on a copy of the document. my steps we

1. go to the actual figure's caption
2. toggle the SEQ fields (Alt+F9)
3. add \r1 switch at the end of fields but within the curly bracket i.e.}
4. Edit - Select All - F9 (i.e. update fields)

these seems to work well i.e. where i have inserted the "\r1" switch (in
this case within the caption of what was previously figure 8) and updating
the fields, the caption on the actual figure now read Figure 1 and the
in-text citation of what was previously referre to as Figure 8 had become
Figure 1. so if this is what i wanted, and please correct me if i am

wrong,
then for each figure and table at the beginning of the chapter, i should
insert the "\r1" switch, shouldn't i?

only thing is what i wanted (if possible at all to be achieved, short of
doing it manually) was to do:

the first figure (or table) of chapter 1 to be captioned Figure 1.1 or

Table
1.1 respectively while the second figure (or table) of chapter 1 to be
captioned Figure 1.2 or Table 1.2 respectively while those of chapter 2 be
labelled Figure 2.1 (and Table 2.1) and Figure 2.2 (and Table 2.2)
respectively.

thanks for your help and advice again,
jes

ps: i went to the word.mvps.org site searching for ways to do this but

could
not locate it but of course i could be not looking at the right place or

the
phraseology of the search term was not correct.



"Suzanne S. Barnhill" wrote:

Try it and see what happens. You may need to Alt+F9 to reveal the SEQ

fields
in your captions and add an \r 1 switch to restart numbering in each
chapter.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi again,

another question regarding caption and cross-reference if i may.

i have almost completed captioning & cross-referencing the tables and

moving
to figures now. i am just wondering whether it is possible to prefix

the
numbering by the section or chapter no. e.g. the first table from

Chapter
1
would be labelled Table 1.1 while the first figure in Chapter 1 would

be
correspondingly lablelled Figure 1.1, and the first table in Chapter 2

would
be labelled Table 2.1 and likewise for the rest of the tables and

figures
in
the remaining chapters.

i have 'chapterized' my document using Heading 1, 2 and 3 (haven't

gone
beyond level 3). when i look-up Caption there is an option to include

Chapter
but i am not sure whether it would work the way that i intended rather

than
e.g. for the fifth table but first table in chapter two appearing as

Table
2.5 (using MS built-in Captioning) when really what i wanted was Table

2.1.

thanks for advice/help again,
jes

ps: i am not sure about the 'net-etiquette' in this situation where
technically this is a new topic/question but principally it is just a
continuation of the previous topic matter whether i should have

posted/opened
a new thread. would appreciate a small comment about this as well.

thanks.



  #17  
Old July 11th, 2006, 04:56 PM posted to microsoft.public.word.tables
xppuser
external usenet poster
 
Posts: 55
Default linking and sequential numbering of tables

hi again suzanne,

thanks for the affirmation. i guess if i could not get the figures and
tables to be labelled (short of doing it manually one by one) ala Table 1.1,
1.2 and Figure 1.1 , 1.2 for Chapter 1 first and second corresponding tables
and figures; and Table 2.1, 2.2 and Figure 2.1, 2.2 for Chapter 2 first and
second tables and figures, i am going stick to sequential running tally of
tables and figures. i think this will look better and more informative then
to have several figure 1's (albeit in different chapters) etc in the document.

till next time,
jes


  #18  
Old July 11th, 2006, 06:25 PM posted to microsoft.public.word.tables
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default linking and sequential numbering of tables

I have never used this feature, but I would have assumed that when you added
the chapter number, the numbers would restart manually after each new
heading at the level used. And in fact that is the way it does work for me
(at least in a small test). If I insert two numbered Heading 1 paragraphs
and use Insert | Reference | Caption to insert a Figure caption after the
first heading (#1), checking "Include chapter number," I get Figure 1.1. If
I then insert a caption after the second heading (#2), it is Figure 2.1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi again suzanne,

thanks for the affirmation. i guess if i could not get the figures and
tables to be labelled (short of doing it manually one by one) ala Table

1.1,
1.2 and Figure 1.1 , 1.2 for Chapter 1 first and second corresponding

tables
and figures; and Table 2.1, 2.2 and Figure 2.1, 2.2 for Chapter 2 first

and
second tables and figures, i am going stick to sequential running tally of
tables and figures. i think this will look better and more informative

then
to have several figure 1's (albeit in different chapters) etc in the

document.

till next time,
jes



  #19  
Old July 12th, 2006, 11:09 AM posted to microsoft.public.word.tables
xppuser
external usenet poster
 
Posts: 55
Default linking and sequential numbering of tables

hi suzanne,

i think i am staring at a disaster in the making here...

in the document i am working on at the moment, i have used Heading 1 default
style for 'Chapterizing' i.e. Chapter 1, Chapter 2, etc... are formatted
using Heading 1 style with sub-headings (Heading 2 and Heading 3, nothing
further). in sequence, my Heading 1 headings or chapters of the document i am
working on are List of Abbreviation (Heading 1), Summary of findings (Heading
1), Chapter 1 (Heading 1) and so on from hereinafter i.e. Chapter 2 (Heading
1), Chapter 3 (Heading 1)... etc.

with regards to the figures and tables - at the moment it is numbered
sequentially regardless of the chapter i.e. the fourth figures of the
document was automatically Caption'd assigned with Figure 4 even though the
figure was located in Chapter 3, likewise, e.g. the sixth tables, which was
on Chapter 4, was automatically Caption'd assigned with Table 6.

following your posting (7/11), i decided to investigate Insert - Caption -
Numbering - proceeded to put a tick on the Include Chapter Number (it was
not before). subsequently i received the following pop-up error message,
"There is no chapter number to include in the caption or page number. To
apply chapter numbers use the Bullets & Numbering command on the Format menu
and select a multilevel list style that is linked to the Heading styles."

so i realised that even though i have typed Chapter 1 and used Heading 1
style, i have not formatted (it seems) the document to Chapterized it as Word
knows it. so i tried to Format - Bullets and Numbering - Outline Numbered
(chosen the 7th style clockwise from top left, adding the word Chapter in
'Customized') but what happened (description followed by queries):

1. Chapter 1 now starts at List of Abbreviations, followed by Chapter 2
Summary of findings and Chapter 3 Chapter 1 (if you see what i mean), what i
wanted if possible, was to start the Format - Bullets and Numbering -
Outline Numbered at the third Heading 1, which I have already called Chapter
1. one work around this was to remove List of Abbreviation and Summary of
findings, to add them back again when the document is finalized. thinking
ahead though, this option could (i am sure it would) messed generation of
Table of Content/Tables/Figures. is there a way to make Bullets and Numbering
to begin at the third Heading 1 instead of right at the top i.e. List of
Abbreviation & Summary of findings would be left as is while Bullets and
Numbering would commence thereafter?

2. even after applying Bullets and Numbering (and then Edit - Select All -
F9 to update fields) the Figures and Tables are still numbered sequentially.
i have tested a couple of the figures and tables i.e. by re-applying Insert
- Caption - Numbering - proceeded to put a tick on the Include Chapter
Number and this appear to do the trick in that the Figures and Tables appear
as Figure 3.1 for the first figure of Chapter 3 and Table 4.2 for the second
table of Chapter 4 (as i originally wished). my question is, is there a way
to update all the captioning and cross-referencing that i have done to date,
or (with sinking feeling) i have to manually re-caption and re-cross
reference every single figures and tables again?

thanks for your (yours & others) advice, help and patience,
jes


  #20  
Old July 12th, 2006, 03:14 PM posted to microsoft.public.word.tables
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default linking and sequential numbering of tables

Okay, this is still fine. You need to create a different style formatted
identical to Heading 1 (except for the numbering) but NOT based on it to use
for your List of Abbreviations, Summary of Findings, etc. If you want to
include it in the TOC, give it an outline level of 1; otherwise leave it as
Body Text.

If updating the captions doesn't help, they may have to be inserted from
scratch, I'm afraid. Alternatively, examine the field code of a caption
inserted using "Include chapter number" and just paste the appropriate field
code (which will likely be { STYLEREF 1 \s }) into each caption.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"xppuser" wrote in message
...
hi suzanne,

i think i am staring at a disaster in the making here...

in the document i am working on at the moment, i have used Heading 1

default
style for 'Chapterizing' i.e. Chapter 1, Chapter 2, etc... are formatted
using Heading 1 style with sub-headings (Heading 2 and Heading 3, nothing
further). in sequence, my Heading 1 headings or chapters of the document i

am
working on are List of Abbreviation (Heading 1), Summary of findings

(Heading
1), Chapter 1 (Heading 1) and so on from hereinafter i.e. Chapter 2

(Heading
1), Chapter 3 (Heading 1)... etc.

with regards to the figures and tables - at the moment it is numbered
sequentially regardless of the chapter i.e. the fourth figures of the
document was automatically Caption'd assigned with Figure 4 even though

the
figure was located in Chapter 3, likewise, e.g. the sixth tables, which

was
on Chapter 4, was automatically Caption'd assigned with Table 6.

following your posting (7/11), i decided to investigate Insert -

Caption -
Numbering - proceeded to put a tick on the Include Chapter Number (it was
not before). subsequently i received the following pop-up error message,
"There is no chapter number to include in the caption or page number. To
apply chapter numbers use the Bullets & Numbering command on the Format

menu
and select a multilevel list style that is linked to the Heading styles."

so i realised that even though i have typed Chapter 1 and used Heading 1
style, i have not formatted (it seems) the document to Chapterized it as

Word
knows it. so i tried to Format - Bullets and Numbering - Outline

Numbered
(chosen the 7th style clockwise from top left, adding the word Chapter in
'Customized') but what happened (description followed by queries):

1. Chapter 1 now starts at List of Abbreviations, followed by Chapter 2
Summary of findings and Chapter 3 Chapter 1 (if you see what i mean), what

i
wanted if possible, was to start the Format - Bullets and Numbering -
Outline Numbered at the third Heading 1, which I have already called

Chapter
1. one work around this was to remove List of Abbreviation and Summary of
findings, to add them back again when the document is finalized. thinking
ahead though, this option could (i am sure it would) messed generation of
Table of Content/Tables/Figures. is there a way to make Bullets and

Numbering
to begin at the third Heading 1 instead of right at the top i.e. List of
Abbreviation & Summary of findings would be left as is while Bullets and
Numbering would commence thereafter?

2. even after applying Bullets and Numbering (and then Edit - Select

All -
F9 to update fields) the Figures and Tables are still numbered

sequentially.
i have tested a couple of the figures and tables i.e. by re-applying

Insert
- Caption - Numbering - proceeded to put a tick on the Include Chapter
Number and this appear to do the trick in that the Figures and Tables

appear
as Figure 3.1 for the first figure of Chapter 3 and Table 4.2 for the

second
table of Chapter 4 (as i originally wished). my question is, is there a

way
to update all the captioning and cross-referencing that i have done to

date,
or (with sinking feeling) i have to manually re-caption and re-cross
reference every single figures and tables again?

thanks for your (yours & others) advice, help and patience,
jes



 




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