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#1
March 22nd, 2010, 09:27 PM
posted to microsoft.public.access
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Not quite sure what to do
I am building, as a part of our existing database, a form for payments. We
pay school districts for construction projects with state funds. Sometimes those payments stretch out to 30 payments over 2 years of construction. So far, I have three tables. Fiscal: PK district id School project description Wealth Index (they get paid a percentage according to their wealth) Total cost of the project State share of the project Then District: pk District ID District name Then I need a table for: Date of pay request Partial or Final? Partial payment number (say payment 1 - payment 30) Payment amount Cumulative payments made Cumulative percent complete I am having trouble visualizing how I am going to have the form call up payment 22 when it is time for that payment. The calcualtions should be pretty simple, keeping up with cumulative and so forth. I am just kinda lost on the rest. Thanks a bunch!!! -- Milton Purdy ACCESS State of Arkansas 
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#2
March 22nd, 2010, 10:00 PM
posted to microsoft.public.access
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Not quite sure what to do
A couple of observations ...
As your tables are designed, no school could have more than one project -- does that match your situation? I need more information about your specific situation -- how are projects related to schools? How are districts related to schools? How are payments related to projects (I'm assuming payments are on projects)? Any field named "cumulative xxxx" is probably unnecessary. Rather than trying to store and update and keep synch'd a calculated value like this, just use a query to calculate the "cumulative" amount on the fly. More info, please... Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "golfinray" wrote in message ... I am building, as a part of our existing database, a form for payments. We pay school districts for construction projects with state funds. Sometimes those payments stretch out to 30 payments over 2 years of construction. So far, I have three tables. Fiscal: PK district id School project description Wealth Index (they get paid a percentage according to their wealth) Total cost of the project State share of the project Then District: pk District ID District name Then I need a table for: Date of pay request Partial or Final? Partial payment number (say payment 1 - payment 30) Payment amount Cumulative payments made Cumulative percent complete I am having trouble visualizing how I am going to have the form call up payment 22 when it is time for that payment. The calcualtions should be pretty simple, keeping up with cumulative and so forth. I am just kinda lost on the rest. Thanks a bunch!!! -- Milton Purdy ACCESS State of Arkansas
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#3
March 23rd, 2010, 12:19 PM
posted to microsoft.public.access
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Not quite sure what to do
Yes, districts can have more than one project at a time. Schools belong to
districts, projects belong to districts. Payments are on projects and they usually get one payment per month for the life of the project. In the case of a large project, maybe up to two years. We do need to store each individual payment and date made for historical and auditng purposes but the cumulative will be a calcualtion. Thanks! -- Milton Purdy ACCESS State of Arkansas "Jeff Boyce" wrote: A couple of observations ... As your tables are designed, no school could have more than one project -- does that match your situation? I need more information about your specific situation -- how are projects related to schools? How are districts related to schools? How are payments related to projects (I'm assuming payments are on projects)? Any field named "cumulative xxxx" is probably unnecessary. Rather than trying to store and update and keep synch'd a calculated value like this, just use a query to calculate the "cumulative" amount on the fly. More info, please... Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "golfinray" wrote in message ... I am building, as a part of our existing database, a form for payments. We pay school districts for construction projects with state funds. Sometimes those payments stretch out to 30 payments over 2 years of construction. So far, I have three tables. Fiscal: PK district id School project description Wealth Index (they get paid a percentage according to their wealth) Total cost of the project State share of the project Then District: pk District ID District name Then I need a table for: Date of pay request Partial or Final? Partial payment number (say payment 1 - payment 30) Payment amount Cumulative payments made Cumulative percent complete I am having trouble visualizing how I am going to have the form call up payment 22 when it is time for that payment. The calcualtions should be pretty simple, keeping up with cumulative and so forth. I am just kinda lost on the rest. Thanks a bunch!!! -- Milton Purdy ACCESS State of Arkansas .
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#4
March 23rd, 2010, 01:04 PM
posted to microsoft.public.access
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Not quite sure what to do
ProjectTbl
ProjID DistrictID Amt Scope, etc PaymentTbl PmtID ProjID ProjPaymentNo Date Amt Form with subforms with main District, Sub Projects, Sub Payments PaymentTbl fields in sub Payments showing plus Calculated fields- totalPayments and BalanceRem "golfinray" wrote: Yes, districts can have more than one project at a time. Schools belong to districts, projects belong to districts. Payments are on projects and they usually get one payment per month for the life of the project. In the case of a large project, maybe up to two years. We do need to store each individual payment and date made for historical and auditng purposes but the cumulative will be a calcualtion. Thanks! -- Milton Purdy ACCESS State of Arkansas "Jeff Boyce" wrote: A couple of observations ... As your tables are designed, no school could have more than one project -- does that match your situation? I need more information about your specific situation -- how are projects related to schools? How are districts related to schools? How are payments related to projects (I'm assuming payments are on projects)? Any field named "cumulative xxxx" is probably unnecessary. Rather than trying to store and update and keep synch'd a calculated value like this, just use a query to calculate the "cumulative" amount on the fly. More info, please... Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "golfinray" wrote in message ... I am building, as a part of our existing database, a form for payments. We pay school districts for construction projects with state funds. Sometimes those payments stretch out to 30 payments over 2 years of construction. So far, I have three tables. Fiscal: PK district id School project description Wealth Index (they get paid a percentage according to their wealth) Total cost of the project State share of the project Then District: pk District ID District name Then I need a table for: Date of pay request Partial or Final? Partial payment number (say payment 1 - payment 30) Payment amount Cumulative payments made Cumulative percent complete I am having trouble visualizing how I am going to have the form call up payment 22 when it is time for that payment. The calcualtions should be pretty simple, keeping up with cumulative and so forth. I am just kinda lost on the rest. Thanks a bunch!!! -- Milton Purdy ACCESS State of Arkansas .
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#5
March 23rd, 2010, 03:23 PM
posted to microsoft.public.access
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Not quite sure what to do
Were I in your situation, I would use the description you've just provided
to make sure I had tables and relationships that match my situation. Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "golfinray" wrote in message ... Yes, districts can have more than one project at a time. Schools belong to districts, projects belong to districts. Payments are on projects and they usually get one payment per month for the life of the project. In the case of a large project, maybe up to two years. We do need to store each individual payment and date made for historical and auditng purposes but the cumulative will be a calcualtion. Thanks! -- Milton Purdy ACCESS State of Arkansas "Jeff Boyce" wrote: A couple of observations ... As your tables are designed, no school could have more than one project -- does that match your situation? I need more information about your specific situation -- how are projects related to schools? How are districts related to schools? How are payments related to projects (I'm assuming payments are on projects)? Any field named "cumulative xxxx" is probably unnecessary. Rather than trying to store and update and keep synch'd a calculated value like this, just use a query to calculate the "cumulative" amount on the fly. More info, please... Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "golfinray" wrote in message ... I am building, as a part of our existing database, a form for payments. We pay school districts for construction projects with state funds. Sometimes those payments stretch out to 30 payments over 2 years of construction. So far, I have three tables. Fiscal: PK district id School project description Wealth Index (they get paid a percentage according to their wealth) Total cost of the project State share of the project Then District: pk District ID District name Then I need a table for: Date of pay request Partial or Final? Partial payment number (say payment 1 - payment 30) Payment amount Cumulative payments made Cumulative percent complete I am having trouble visualizing how I am going to have the form call up payment 22 when it is time for that payment. The calcualtions should be pretty simple, keeping up with cumulative and so forth. I am just kinda lost on the rest. Thanks a bunch!!! -- Milton Purdy ACCESS State of Arkansas .
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