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#1
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Setup Contact Categories
I have contacts in my Personal Folders that are broken down by categories
(ie: personal, work, friends....). When I go to start a new email, the access to these group names are dropped from my option to send one or all an email. How do I set up the Address Book or Contacts to recognize those inputs in my personal folder? My intent here is not to have to re-insert all the names or create new categories in other locations. I constantly move names and contacts from one computer to another and cannot afford the time to restructure every time there is a new entry. Please advise. |
#2
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Setup Contact Categories
Post is unclear. We have no idea to which view you are referring for
recipient selection. If you insist on using the Outlook Address Book view for selecting recipients, you should know that it is an outdated relic that does not support Categories nor any other useful method for grouping recipients. Outlook's developers have decided for you that you should use views of the Contacts Folder for selecting recipients and abandon the address book view completely, even if you don't want to. -- Russ Valentine "HHM" wrote in message ... I have contacts in my Personal Folders that are broken down by categories (ie: personal, work, friends....). When I go to start a new email, the access to these group names are dropped from my option to send one or all an email. How do I set up the Address Book or Contacts to recognize those inputs in my personal folder? My intent here is not to have to re-insert all the names or create new categories in other locations. I constantly move names and contacts from one computer to another and cannot afford the time to restructure every time there is a new entry. Please advise. |
#3
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Setup Contact Categories
If you are trying to filter by category in the address book, you'll either
need to select the contacts in Outlook then use New message to selected contacts or create folders to group the contacts by personal, work, friends, etc. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: Do you keep Outlook open 24/7? Vote in our poll: http://forums.slipstick.com/showthread.php?t=22205 "HHM" wrote in message ... I have contacts in my Personal Folders that are broken down by categories (ie: personal, work, friends....). When I go to start a new email, the access to these group names are dropped from my option to send one or all an email. How do I set up the Address Book or Contacts to recognize those inputs in my personal folder? My intent here is not to have to re-insert all the names or create new categories in other locations. I constantly move names and contacts from one computer to another and cannot afford the time to restructure every time there is a new entry. Please advise. |
#4
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Setup Contact Categories
"Russ Valentine" wrote: Post is unclear. We have no idea to which view you are referring for recipient selection. If you insist on using the Outlook Address Book view for selecting recipients, you should know that it is an outdated relic that does not support Categories nor any other useful method for grouping recipients. Outlook's developers have decided for you that you should use views of the Contacts Folder for selecting recipients and abandon the address book view completely, even if you don't want to. -- Russ Valentine "HHM" wrote in message ... I have contacts in my Personal Folders that are broken down by categories (ie: personal, work, friends....). When I go to start a new email, the access to these group names are dropped from my option to send one or all an email. How do I set up the Address Book or Contacts to recognize those inputs in my personal folder? My intent here is not to have to re-insert all the names or create new categories in other locations. I constantly move names and contacts from one computer to another and cannot afford the time to restructure every time there is a new entry. Please advise. The intent is to set up unique groups of contacts. How is this accomplished? For the record, I do not use the Address Book, I use contacts under my "Personal Folder". However; when I go to pull names from the contacts in the selection box the only categories I can select from a "Accounts", "Business Contacts" and "Contacts". None of these show the unique categories that are identified under "Contacts" in the Personal Folder. The names in the "Contacts" are just one folder that includes all the names. This does not allow me to do mailings to special groups w/out cherry picking the names. How do I make the categories that I can use show up the way it shows in the Personal Folder or how do I direct the selections to the personal folder contact's unique categories. I hope this is clearer - please advise. |
#5
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Setup Contact Categories
Why wouldn't you just use the "By Category" view of your Contact Folder to
do this? -- Russ Valentine "HHM" wrote in message ... "Russ Valentine" wrote: Post is unclear. We have no idea to which view you are referring for recipient selection. If you insist on using the Outlook Address Book view for selecting recipients, you should know that it is an outdated relic that does not support Categories nor any other useful method for grouping recipients. Outlook's developers have decided for you that you should use views of the Contacts Folder for selecting recipients and abandon the address book view completely, even if you don't want to. -- Russ Valentine "HHM" wrote in message ... I have contacts in my Personal Folders that are broken down by categories (ie: personal, work, friends....). When I go to start a new email, the access to these group names are dropped from my option to send one or all an email. How do I set up the Address Book or Contacts to recognize those inputs in my personal folder? My intent here is not to have to re-insert all the names or create new categories in other locations. I constantly move names and contacts from one computer to another and cannot afford the time to restructure every time there is a new entry. Please advise. The intent is to set up unique groups of contacts. How is this accomplished? For the record, I do not use the Address Book, I use contacts under my "Personal Folder". However; when I go to pull names from the contacts in the selection box the only categories I can select from a "Accounts", "Business Contacts" and "Contacts". None of these show the unique categories that are identified under "Contacts" in the Personal Folder. The names in the "Contacts" are just one folder that includes all the names. This does not allow me to do mailings to special groups w/out cherry picking the names. How do I make the categories that I can use show up the way it shows in the Personal Folder or how do I direct the selections to the personal folder contact's unique categories. I hope this is clearer - please advise. |
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