Word 2007 Paragraph numbering/restart numbering; Legal doc

Tammy -

Have you scrolled to the bottom of the list? There are several
alphabetical groups within the Link Level to Style Dropdown. When I
create my new styles, I often find them located below the TOC styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Tammy" wrote in message
:

Hi Dawn,

I have been trying to create a new multilevel list using the instructions
you gave (first creating styles for each level, then linking levels to those
styles in my new multilevel list) - i got it to work perfectly once. I don't
know if I'm missing a step, or what, but I can't see the new styles I've
created within the "Link level to style" dropdown in the Modify Multilevel
list dialog box. I know they exist because I can see them in the "list
styles" sections when I display choices for multilevel lists. Any suggestions
on where I might be going wrong?

"Dawn Crosier, Word MVP" wrote:


No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.14.1/1051 - Release Date:
10/5/2007 12:27 PM

Hi Dawn,

Thanks so much for responding.

Yes, I scrolled through them and they weren't there. Am I correct to be
creating a "New List Style" and formatting everything through the Style
dialog box? Any new list style I create by using the "New List Style" option
shows up as a choice in the dropdown list from the Ribbon (under the
Multilevel list button), but it does not show as a choice within the Modify
Multilevel list dialog box under the "Link level to style" dropdown.

If I first format text (which will not allow me the options of adding the
special indents I need for each level of a number - I have to use the ruler
to apply the proper indents), and then I right-click and create a new quick
style, this new style is a choice in the "Link level to style" dropdown.
However, the indents from the style I'm basing the number level on do not
seem to stick, and I have to change them in the dialog box.

I know this is probably getting confusing....

Is this how I should start - add just text formatting (do not apply any
numbers) and create the styles from the text. Then, create a new multilevel
list using the styles created with just formatted text and make my additional
number formatting changes, as well as the indent changes for each level
through the New Multilevel List dialog box?

I guess I just can't remember what I did last time. Thanks so much for any
help you can provide!

"Dawn Crosier, Word MVP" wrote:

Tammy -

Have you scrolled to the bottom of the list? There are several
alphabetical groups within the Link Level to Style Dropdown. When I
create my new styles, I often find them located below the TOC styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Tammy" wrote in message
:

Hi Dawn,

I have been trying to create a new multilevel list using the instructions
you gave (first creating styles for each level, then linking levels to those
styles in my new multilevel list) - i got it to work perfectly once. I don't
know if I'm missing a step, or what, but I can't see the new styles I've
created within the "Link level to style" dropdown in the Modify Multilevel
list dialog box. I know they exist because I can see them in the "list
styles" sections when I display choices for multilevel lists. Any suggestions
on where I might be going wrong?

"Dawn Crosier, Word MVP" wrote:


No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.14.1/1051 - Release Date:
10/5/2007 12:27 PM

Tammy -

What I do is create paragraph styles for the paragraphs that I am going
to include in the list. If you create lists and associate them with
lists, you would seriously confuse Word - it’s a good thing you couldn't
find the list in the dropdown. (LOL)

Once you have paragraphs styled - then you can associate them to the
MultiLevel List style that you are creating.

For instance, I have a Heading type style that is the first in my list.
It is formatted with Bold Text and SmallCaps font. Therefore, I called
it FSBoSC-Lv1. Then the next style under is a more like body text so I
called it FSBodyList-Lv2.

If all the rest of the text in my multilevel list is going to look like
FSBodyList-Lv2, then I just stop there with the linking since that style
will carry on. I just adjust the numbering and the indents of the List.
See Below:

I. List Start (FSBoSC-Lv1)
A. First Item (FSBodyList-Lv2)
1. Second Item (FSBodyList-Lv2)
a. etc. (FSBodyList-Lv2)
II. Second Start (FSBoSC-Lv1)


Hopefully that will not confuse you more.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Tammy" wrote in message
:

Hi Dawn,

Thanks so much for responding.

Yes, I scrolled through them and they weren't there. Am I correct to be
creating a "New List Style" and formatting everything through the Style
dialog box? Any new list style I create by using the "New List Style" option
shows up as a choice in the dropdown list from the Ribbon (under the
Multilevel list button), but it does not show as a choice within the Modify
Multilevel list dialog box under the "Link level to style" dropdown.

If I first format text (which will not allow me the options of adding the
special indents I need for each level of a number - I have to use the ruler
to apply the proper indents), and then I right-click and create a new quick
style, this new style is a choice in the "Link level to style" dropdown.
However, the indents from the style I'm basing the number level on do not
seem to stick, and I have to change them in the dialog box.

I know this is probably getting confusing....

Is this how I should start - add just text formatting (do not apply any
numbers) and create the styles from the text. Then, create a new multilevel
list using the styles created with just formatted text and make my additional
number formatting changes, as well as the indent changes for each level
through the New Multilevel List dialog box?

I guess I just can't remember what I did last time. Thanks so much for any
help you can provide!



No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.14.1/1051 - Release Date:
10/5/2007 12:27 PM

Thanks so much, Dawn - you've been a great help! Truly, can't thank you
enough! Have a great weekend!

"Dawn Crosier, Word MVP" wrote:

Tammy -

What I do is create paragraph styles for the paragraphs that I am going
to include in the list. If you create lists and associate them with
lists, you would seriously confuse Word - it’s a good thing you couldn't
find the list in the dropdown. (LOL)

Once you have paragraphs styled - then you can associate them to the
MultiLevel List style that you are creating.

For instance, I have a Heading type style that is the first in my list.
It is formatted with Bold Text and SmallCaps font. Therefore, I called
it FSBoSC-Lv1. Then the next style under is a more like body text so I
called it FSBodyList-Lv2.

If all the rest of the text in my multilevel list is going to look like
FSBodyList-Lv2, then I just stop there with the linking since that style
will carry on. I just adjust the numbering and the indents of the List.
See Below:

I. List Start (FSBoSC-Lv1)
A. First Item (FSBodyList-Lv2)
1. Second Item (FSBodyList-Lv2)
a. etc. (FSBodyList-Lv2)
II. Second Start (FSBoSC-Lv1)


Hopefully that will not confuse you more.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Tammy" wrote in message
:

Hi Dawn,

Thanks so much for responding.

Yes, I scrolled through them and they weren't there. Am I correct to be
creating a "New List Style" and formatting everything through the Style
dialog box? Any new list style I create by using the "New List Style" option
shows up as a choice in the dropdown list from the Ribbon (under the
Multilevel list button), but it does not show as a choice within the Modify
Multilevel list dialog box under the "Link level to style" dropdown.

If I first format text (which will not allow me the options of adding the
special indents I need for each level of a number - I have to use the ruler
to apply the proper indents), and then I right-click and create a new quick
style, this new style is a choice in the "Link level to style" dropdown.
However, the indents from the style I'm basing the number level on do not
seem to stick, and I have to change them in the dialog box.

I know this is probably getting confusing....

Is this how I should start - add just text formatting (do not apply any
numbers) and create the styles from the text. Then, create a new multilevel
list using the styles created with just formatted text and make my additional
number formatting changes, as well as the indent changes for each level
through the New Multilevel List dialog box?

I guess I just can't remember what I did last time. Thanks so much for any
help you can provide!



No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.14.1/1051 - Release Date:
10/5/2007 12:27 PM