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Distribution lists in alphabetical surname order



 
 
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  #1  
Old April 16th, 2010, 02:35 PM posted to microsoft.public.outlook.contacts
Blacktom
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Posts: 8
Default Distribution lists in alphabetical surname order

I have a Contacts file containing hundreds of names, and I need to produce a
series of distribution lists, one each for surnames starting with each letter
of the alphabet i.e. Distribution list A (surnames beginning with A),
Distribution list B (surnames beginning with B) etc. But the 'Select Members'
dialogue box in the Distribution list only seems capable of displaying names
in first name order, making it impossible to do this without painstakingly
going through hundreds of names and picking out the right ones. Is there a
way around this?
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  #2  
Old April 16th, 2010, 03:33 PM posted to microsoft.public.outlook.contacts
Diane Poremsky [MVP]
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Posts: 17,338
Default Distribution lists in alphabetical surname order

Assuming the FileAs is last, first, you need to change the address book
settings - http://www.slipstick.com/tutorials/c...s/contacts.htm - shown
in last screenshot.

Or create a custom view in contacts with just the display name and email
address fields and copy and paste into a DL. See
http://www.outlook-tips.net/howto/copy_data.htm.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


"Blacktom" wrote in message
...
I have a Contacts file containing hundreds of names, and I need to produce
a
series of distribution lists, one each for surnames starting with each
letter
of the alphabet i.e. Distribution list A (surnames beginning with A),
Distribution list B (surnames beginning with B) etc. But the 'Select
Members'
dialogue box in the Distribution list only seems capable of displaying
names
in first name order, making it impossible to do this without painstakingly
going through hundreds of names and picking out the right ones. Is there a
way around this?


  #3  
Old April 19th, 2010, 11:18 AM posted to microsoft.public.outlook.contacts
Blacktom
external usenet poster
 
Posts: 8
Default Distribution lists in alphabetical surname order

The custom view solution works for me - many thanks!

"Diane Poremsky [MVP]" wrote:

Assuming the FileAs is last, first, you need to change the address book
settings - http://www.slipstick.com/tutorials/c...s/contacts.htm - shown
in last screenshot.

Or create a custom view in contacts with just the display name and email
address fields and copy and paste into a DL. See
http://www.outlook-tips.net/howto/copy_data.htm.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


"Blacktom" wrote in message
...
I have a Contacts file containing hundreds of names, and I need to produce
a
series of distribution lists, one each for surnames starting with each
letter
of the alphabet i.e. Distribution list A (surnames beginning with A),
Distribution list B (surnames beginning with B) etc. But the 'Select
Members'
dialogue box in the Distribution list only seems capable of displaying
names
in first name order, making it impossible to do this without painstakingly
going through hundreds of names and picking out the right ones. Is there a
way around this?


 




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