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#1
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Extra line breaks in outlook 2007
I have outlook 2007.
When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#2
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Extra line breaks in outlook 2007
"Enter" in HTML = p with is 'double spacing' in rendered in HTML. There
isn't an extra space, its just how html rendered the paragraph you'll need to use shift+enter if you want to use the br tag. Or just use 1 Enter, not 2 (most people use two for the extra white space in their client). This should not a problem with plain text - unless the client (i.e., yahoo or the webmail client) converts the line breaks to the p tag, not the br tag. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "Grandmasterfuzz" wrote in message ... I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#3
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Extra line breaks in outlook 2007
Thanks for responding to my inquiry Diane. But I'm afriad I don't understand
what you're trying to tell me. I'm not using HTML, just Rich Text. And what do you mean by p and br tag ? Since I don't know what program the person I am sending an email to, I can't very well determine for each email whether I should be putting one or two enters at the end of each paragraph. So I don't think that works as a solution. Does this happen to everyone who uses outlook 2007? Is Microsoft planning to fix this? "Diane Poremsky [MVP]" wrote: "Enter" in HTML = p with is 'double spacing' in rendered in HTML. There isn't an extra space, its just how html rendered the paragraph you'll need to use shift+enter if you want to use the br tag. Or just use 1 Enter, not 2 (most people use two for the extra white space in their client). This should not a problem with plain text - unless the client (i.e., yahoo or the webmail client) converts the line breaks to the p tag, not the br tag. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "Grandmasterfuzz" wrote in message ... I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#4
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Extra line breaks in outlook 2007
Don't use rich text - use either HTML or plain text. Rich text can only be
used by other outlook users and usually gets converted to html when you send it. When you view the source code for a web page, you'll notice paragraphs are marked by the p tag and line breaks by the br tag. The p tag adds more white space between paragraphs, br doesn't. It's the same with email. some clients use br tags instead of p for paragraph breaks while outlook uses p unless you use shift+enter. AFAIK, Microsoft is not planning on fixing it since nothing is broken - they are sending proper HTML. Yes, it happens to everyone, but since the problem is only with webmail users (like gmail or yahoo) it's not a big deal as long as the message is readable. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "Grandmasterfuzz" wrote in message ... Thanks for responding to my inquiry Diane. But I'm afriad I don't understand what you're trying to tell me. I'm not using HTML, just Rich Text. And what do you mean by p and br tag ? Since I don't know what program the person I am sending an email to, I can't very well determine for each email whether I should be putting one or two enters at the end of each paragraph. So I don't think that works as a solution. Does this happen to everyone who uses outlook 2007? Is Microsoft planning to fix this? "Diane Poremsky [MVP]" wrote: "Enter" in HTML = p with is 'double spacing' in rendered in HTML. There isn't an extra space, its just how html rendered the paragraph you'll need to use shift+enter if you want to use the br tag. Or just use 1 Enter, not 2 (most people use two for the extra white space in their client). This should not a problem with plain text - unless the client (i.e., yahoo or the webmail client) converts the line breaks to the p tag, not the br tag. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "Grandmasterfuzz" wrote in message ... I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#5
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Extra line breaks in outlook 2007
It would help you a bit to understand the basics of HTML and the difference
between br and p tags. The br simply breaks the line to the next. The p tag will break a group (or block) of (usually) multiple lines of text and leave a blank line afterwards. When you are using the internet (HTML) to read an HTML email from Outlook it will do its job and respond accordingly (extra line / p tag). The source of the problem, in my opinion, is Outlook. Pressing enter while creating an email should only go to the next line br. Pressing enter twice should be brbr. You would think that if while composing an email in Outlook and it is encoding each enter key as a p then a black space should be between each line. Since Outlook is going to use HTML tags then they should be compliant to Internet Standards. ......JUST MY HUMBLE OPINION "Grandmasterfuzz" wrote: I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#6
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Extra line breaks in outlook 2007
P.S.
The br tag is self closing. You only need one: br / But the p tag is NOT. The p tag always has a beginning tag p and text between then close it with /p. So when Outlook just uses the p tag only, they are not using the HTML language properly. "AaronD" wrote: It would help you a bit to understand the basics of HTML and the difference between br and p tags. The br simply breaks the line to the next. The p tag will break a group (or block) of (usually) multiple lines of text and leave a blank line afterwards. When you are using the internet (HTML) to read an HTML email from Outlook it will do its job and respond accordingly (extra line / p tag). The source of the problem, in my opinion, is Outlook. Pressing enter while creating an email should only go to the next line br. Pressing enter twice should be brbr. You would think that if while composing an email in Outlook and it is encoding each enter key as a p then a black space should be between each line. Since Outlook is going to use HTML tags then they should be compliant to Internet Standards. .....JUST MY HUMBLE OPINION "Grandmasterfuzz" wrote: I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#7
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Extra line breaks in outlook 2007
Outlook uses the closing P tag.
-- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "AaronD" wrote in message ... P.S. The br tag is self closing. You only need one: br / But the p tag is NOT. The p tag always has a beginning tag p and text between then close it with /p. So when Outlook just uses the p tag only, they are not using the HTML language properly. "AaronD" wrote: It would help you a bit to understand the basics of HTML and the difference between br and p tags. The br simply breaks the line to the next. The p tag will break a group (or block) of (usually) multiple lines of text and leave a blank line afterwards. When you are using the internet (HTML) to read an HTML email from Outlook it will do its job and respond accordingly (extra line / p tag). The source of the problem, in my opinion, is Outlook. Pressing enter while creating an email should only go to the next line br. Pressing enter twice should be brbr. You would think that if while composing an email in Outlook and it is encoding each enter key as a p then a black space should be between each line. Since Outlook is going to use HTML tags then they should be compliant to Internet Standards. .....JUST MY HUMBLE OPINION "Grandmasterfuzz" wrote: I have outlook 2007. When I type an email in plain text it looks fine, but sometimes when received by others extra linebreaks have been added after each "enter". This does not happen with all recipients, just some. For instance, I manager a yahoo group. When I compose an email to the group it looks fine, but when I receive the email it is double spaced. I spoke with yahoo about this and they told me it is a Microsoft problem. Is there something I can do to have emails arrive looking the same way that I composed them? I read somewhere that if I shift+enter instead of enter that will solve the problem. It seems ridiculous that users should all have to do this every time. Is there an easier way to correct this problem permanently? |
#8
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Extra line breaks in outlook 2007
"AaronD" wrote in message
... The br tag is self closing. You only need one: br / But the p tag is NOT. The p tag always has a beginning tag p and text between then close it with /p. So when Outlook just uses the p tag only, they are not using the HTML language properly. I looked at the HTML standards on line. /p is not required if the paragraph is enclosed in another block element like div.../div or when followed by another element. By definition, an element closes all preceeding unclosed start tags up to the matching start tag. This is from the HTML V4.0 specification. -- Brian Tillman [MVP-Outlook] |
#9
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Extra line breaks in outlook 2007
Yes, closing the p tag in HTML4 is only optional. I should have said XHTML...
which has been a recommeded standard for almost 9 years. The issue is the choice to use p instead of br. In Outlooks defense... Compare the industry standard web design program Adobe Dreamweaver in design view. When pressing enter in design view a paragraph tag p.../p is created (blank link between paragraphs). When pressing shift-enter a break tag br / is created ('carriage' return). So Outlook is essentially acting the same way. Although, I found a contradiction in how Microsoft handles this. When you save a Word document as a web page it adds the p tags but gives them a margin of 0. Which removes the blank line. So, is Microsoft aware that there shouldn't be a blank line after each enter keystroke??? Can Outlook fix this inconsistency by using br instead? "Brian Tillman [MVP - Outlook]" wrote: "AaronD" wrote in message ... The br tag is self closing. You only need one: br / But the p tag is NOT. The p tag always has a beginning tag p and text between then close it with /p. So when Outlook just uses the p tag only, they are not using the HTML language properly. I looked at the HTML standards on line. /p is not required if the paragraph is enclosed in another block element like div.../div or when followed by another element. By definition, an element closes all preceeding unclosed start tags up to the matching start tag. This is from the HTML V4.0 specification. -- Brian Tillman [MVP-Outlook] |
#10
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Extra line breaks in outlook 2007
"AaronD" wrote in message
... So, is Microsoft aware that there shouldn't be a blank line after each enter keystroke??? Can Outlook fix this inconsistency by using br instead? Who knows? I have no way to contact anyone within Microsoft responsible for the generation or rendering of HTML within Outlook. -- Brian Tillman [MVP-Outlook] |
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