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Creating New Contact List
Hi,
What would be the easiest way to create a new contact list and import it into Outlook? I have a School Contacts that is outdated so i wanted to just create a whole new list. The file extension on the exsisting ones seem to be Outlook Express but i was not here when it was created. I know where to put the information and how to grab it from a mailbox. Do i have to create a new contact for each School or can I compile a master list in excel/word and import that? If so what should the format be, name of School - name - email or does it matter? Thank You, Matt |
#2
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Creating New Contact List
Teo wrote:
What would be the easiest way to create a new contact list and import it into Outlook? I have a School Contacts that is outdated so i wanted to just create a whole new list. The file extension on the exsisting ones seem to be Outlook Express but i was not here when it was created. And what extension is that? If it's ".wab", then open the Windows Address Book and import that data. The use Outlook and import it from Outlook Express. I know where to put the information and how to grab it from a mailbox. Do i have to create a new contact for each School or can I compile a master list in excel/word and import that? If so what should the format be, name of School - name - email or does it matter? You need to first be more explicit in describing how the data is currently stored before someone can effectively advise you on how to transfer it to Outlook. -- Brian Tillman |
#3
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Creating New Contact List
Hi Bill thanks for the response, i will try to give all the information
needed to direct me in this. Right now the extension looks like it is .EML it is a folder hosted on our Server under the Public Folders in Exchange. When i create a new email user I locate that Folder in there left pane - select properties - Outlook address book - check use as address book. that is the exsisting way but I want to create a new list from scratch (not using the folder i just pathed out) so i guess it would not matter which file extension/way it was done before. What would you suggest, starting from the begginning, to make a contact folder and which program to create it. I don't have a preference to one or another i just thought the best way to learn it was to start at the beggining. Matt "Brian Tillman" wrote: Teo wrote: What would be the easiest way to create a new contact list and import it into Outlook? I have a School Contacts that is outdated so i wanted to just create a whole new list. The file extension on the exsisting ones seem to be Outlook Express but i was not here when it was created. And what extension is that? If it's ".wab", then open the Windows Address Book and import that data. The use Outlook and import it from Outlook Express. I know where to put the information and how to grab it from a mailbox. Do i have to create a new contact for each School or can I compile a master list in excel/word and import that? If so what should the format be, name of School - name - email or does it matter? You need to first be more explicit in describing how the data is currently stored before someone can effectively advise you on how to transfer it to Outlook. -- Brian Tillman |
#4
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Creating New Contact List
Teo wrote:
Hi Bill thanks for the response, i will try to give all the information needed to direct me in this. Right now the extension looks like it is .EML ".eml" is the file extension used when you drag an Outlook Express mail message from an Outlook Express mail folder to the Windows file system it is a folder hosted on our Server under the Public Folders in Exchange. How can an EML file be a folder? What's in that folder? When i create a new email user I locate that Folder in there left pane - select properties - Outlook address book - check use as address book. If the EML folder you're describing is an Exchange-hosted Contacts folder containing the characters ".EML" in the title, it's not a file and ".eml" is not an extension, it's just part of the name. If it is a Contacts folder (the Properties pages will tell you), you need enable it as an address book but once. Certainly not every time you want to use it. that is the exsisting way but I want to create a new list from scratch (not using the folder i just pathed out) so i guess it would not matter which file extension/way it was done before. What would you suggest, starting from the begginning, to make a contact folder and which program to create it. If you want to create a Contacts folder, use FileNewFolder in Outlook. Specify that it should contain Contacts items. As its destination, specify any Outlook location you wish where you have permission to create folders. Populate it with Contacts by selecting that folder and then clicking FileNewContact or by copying contacts to it from another contact folder. Enable it as an address book as you already know. -- Brian Tillman |
#5
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Creating New Contact List
I apologize Bill, I am more confused about the process than i thought i was.
Your right, when i go into the 'School Contacts' Folder there is a list of contacts and when i click on them they open in Outlook Express. so whoever made them previously did it that way but i will start a new list. Let me ask my question another way. I have a big list of Schools which need to be updated. each customer service rep will be responsible fo adding accurate information for their accounts. i was thinking of sending around a master list in excel/word and have everyone put in that information. Is there a way to import using any of those programs and add copy to a contact folder where it would populate itself? If not than i will do what you said earlier and create a new list 1 by 1 after i get back the master list. In either of those cases i will create in on my local box. then would I export it out to my desktop, copy it and save it in the Exchange Public Folder where the other one is so that everyone can use the new list? thanks again. "Brian Tillman" wrote: Teo wrote: Hi Bill thanks for the response, i will try to give all the information needed to direct me in this. Right now the extension looks like it is .EML ".eml" is the file extension used when you drag an Outlook Express mail message from an Outlook Express mail folder to the Windows file system it is a folder hosted on our Server under the Public Folders in Exchange. How can an EML file be a folder? What's in that folder? When i create a new email user I locate that Folder in there left pane - select properties - Outlook address book - check use as address book. If the EML folder you're describing is an Exchange-hosted Contacts folder containing the characters ".EML" in the title, it's not a file and ".eml" is not an extension, it's just part of the name. If it is a Contacts folder (the Properties pages will tell you), you need enable it as an address book but once. Certainly not every time you want to use it. that is the exsisting way but I want to create a new list from scratch (not using the folder i just pathed out) so i guess it would not matter which file extension/way it was done before. What would you suggest, starting from the begginning, to make a contact folder and which program to create it. If you want to create a Contacts folder, use FileNewFolder in Outlook. Specify that it should contain Contacts items. As its destination, specify any Outlook location you wish where you have permission to create folders. Populate it with Contacts by selecting that folder and then clicking FileNewContact or by copying contacts to it from another contact folder. Enable it as an address book as you already know. -- Brian Tillman |
#6
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Creating New Contact List
Teo wrote:
I apologize Bill, Who's Bill? Let me ask my question another way. I have a big list of Schools which need to be updated. each customer service rep will be responsible fo adding accurate information for their accounts. i was thinking of sending around a master list in excel/word and have everyone put in that information. Is there a way to import using any of those programs and add copy to a contact folder where it would populate itself? It is possible to pass around an Excel file, get everyong to add their information, and then import it into Outlook. The data can then be transferred to a public folder. If I were doing this, I'd export an existing Contacts folder to an Excel file so that I was positive of the format Outlook requires for importing. The data can be cleared from the file and the headers kept so the order is correct. -- Brian Tillman |
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