Simple Questionnaire DB

I think I understand what your set up is but how do you deal with the
foreign key field in the subform when you append the data. Do you set a
criteria in the append query.

Would it be possible for you to send a copy of yours for me to look at?
empty and compacted of course. I am intrigued.

david(dot)bowman(at)thames water(dot)co(dot)uk

the setup in my db is part of a much larger, complex interface, it would
take me some time to pare it down to basics. but i built a demo of this very
concept some time back, for someone who posted; i'll see if i can dig it up
over the weekend and email it to you, scuba.


"scubadiver" wrote in message
...

I think I understand what your set up is but how do you deal with the
foreign key field in the subform when you append the data. Do you set a
criteria in the append query.

Would it be possible for you to send a copy of yours for me to look at?
empty and compacted of course. I am intrigued.

david(dot)bowman(at)thames water(dot)co(dot)uk

most things I can deal with but not survey design. I didn't think Access
would be a suitable method.

post it to here instead

david (at) cedar1 (dot) demon (dot) co (dot) uk

thanks

hmm, okay, i hope by "post" you mean to "email" it to the address you gave?
at any rate, that's what i did, so i hope it gets to you okay. if not, post
back, and i'll send it from my other email. tina


"scubadiver" wrote in message
...

most things I can deal with but not survey design. I didn't think Access
would be a suitable method.

post it to here instead

david (at) cedar1 (dot) demon (dot) co (dot) uk

thanks

I may have received it but Norton might have treated it as spam. I didn't
notice it in my inbox. Can you resend, cheers

--
The 11th day of every month:

http://truthaction.org/forum/index.php


"tina" wrote:

hmm, okay, i hope by "post" you mean to "email" it to the address you gave?
at any rate, that's what i did, so i hope it gets to you okay. if not, post
back, and i'll send it from my other email. tina


"scubadiver" wrote in message
...

most things I can deal with but not survey design. I didn't think Access
would be a suitable method.

post it to here instead

david (at) cedar1 (dot) demon (dot) co (dot) uk

thanks

okay, on its' way again. hopefully i'm entering your email address right;
haven't got the dreaded "failure notice" email YET, so...


"scubadiver" wrote in message
...

I may have received it but Norton might have treated it as spam. I didn't
notice it in my inbox. Can you resend, cheers

--
The 11th day of every month:

http://truthaction.org/forum/index.php


"tina" wrote:

hmm, okay, i hope by "post" you mean to "email" it to the address you
gave?
at any rate, that's what i did, so i hope it gets to you okay. if not,
post
back, and i'll send it from my other email. tina


"scubadiver" wrote in message
...

most things I can deal with but not survey design. I didn't think
Access
would be a suitable method.

post it to here instead

david (at) cedar1 (dot) demon (dot) co (dot) uk

thanks

Sorry, I've been out of town. This sounds more like what I need. Could you
elaborate a little more? I'm understanding the concept and the end result,
just need a boost with getting there.
I didn't expect so much commotion over a survey =)
Here's the deal on the surveys: I don't care to set up the actual survey in
the database, they are just handed to me after the employees fill them out
and my boss says 'Here, go ahead and tally these up, thanks'. Then he sends
me an electronic copy of the survey (excel spreadsheet) and I enter the
totals on there and mail it back. Pretty simple. Except for the tally part,
that's time consuming reading each check mark. I don't care about naming the
questions, answers or surveys it's just for tally purposes and would probably
be used over and over for different surveys of the same set up. I'm still
new at my job so I don't know how often the same survey goes out but I know
the same TYPE of survey frequently goes out and if I'm the tally girl, I'd
like an easier way to get there. =)
Thanks so much!


"John W. Vinson" wrote:

On Sun, 19 Aug 2007 23:42:00 -0700, scubadiver
wrote:

I think you will need 34 fields. A field for each edition of the survey (if
it is to be repeated monthly, quarterly), a field that identifies each
questionnaire within each survey set and the remaining 32 for each question.

BZZZZT!!!

"Pull over to the side. Take your hands off the keyboard and keep them in
sight. You're under arrest for Committing Spreadsheet!"

g

Seriously, this is a very common error in designing surveys. You're much
better off having a one-to-many relationship from Surveys to Questions, and
from Surveys to Answers; instead of 32 fields, you would have 32 records, one
for each question. You can use a Crosstab query to *display* a grid layout,
and even use a Grid control to edit the answers - but the tables should be
tall and thin, not storing questions in fieldnames.

John W. Vinson [MVP]

Tina helped me out brilliantly when she sent me a demo of what she did. The
vast majority of responses are quantitative and the "answer" field is set to
number. Here is my current table design.

tble_survey
SurveyID (PK)
Quarter
Year

tble_resp
surveyID (FK)
RespID (PK)
D1
D2
D3

tble_answer
QID (FK)
RespID (FK)
AnswerID (PK)
Answer

tble_questions
SectionID (FK)
QID (PK)
QOrder
Question

tble_section
SectionID (PK)
Name

Questions

1) D1,D2,D3 are demographics. Should they stay there or go into
"tbl_questions"

2) I do have some text answers (like open comments). Should [answer] be
changed to a text field or will this cause problems?

3) How can I deal with a question that can have multiple responses?

Help would be appreciated.

Cheers


--

http://www.ready4mainstream.ny911truth.org/index.html

"I don't care to set up the actual survey in the database". What do you mean
by that? In order to enter information you need to set up tables and forms.

You don't have to enter the totals by hand. Export the summary information
to a source spreadsheet and link the cell references to another spreadsheet
in a format that your boss will like.

"tally" ho!


--

http://www.ready4mainstream.ny911truth.org/index.html


"Pixie78" wrote:

Sorry, I've been out of town. This sounds more like what I need. Could you
elaborate a little more? I'm understanding the concept and the end result,
just need a boost with getting there.
I didn't expect so much commotion over a survey =)
Here's the deal on the surveys: I don't care to set up the actual survey in
the database, they are just handed to me after the employees fill them out
and my boss says 'Here, go ahead and tally these up, thanks'. Then he sends
me an electronic copy of the survey (excel spreadsheet) and I enter the
totals on there and mail it back. Pretty simple. Except for the tally part,
that's time consuming reading each check mark. I don't care about naming the
questions, answers or surveys it's just for tally purposes and would probably
be used over and over for different surveys of the same set up. I'm still
new at my job so I don't know how often the same survey goes out but I know
the same TYPE of survey frequently goes out and if I'm the tally girl, I'd
like an easier way to get there. =)
Thanks so much!


"John W. Vinson" wrote:

On Sun, 19 Aug 2007 23:42:00 -0700, scubadiver
wrote:

I think you will need 34 fields. A field for each edition of the survey (if
it is to be repeated monthly, quarterly), a field that identifies each
questionnaire within each survey set and the remaining 32 for each question.

BZZZZT!!!

"Pull over to the side. Take your hands off the keyboard and keep them in
sight. You're under arrest for Committing Spreadsheet!"

g

Seriously, this is a very common error in designing surveys. You're much
better off having a one-to-many relationship from Surveys to Questions, and
from Surveys to Answers; instead of 32 fields, you would have 32 records, one
for each question. You can use a Crosstab query to *display* a grid layout,
and even use a Grid control to edit the answers - but the tables should be
tall and thin, not storing questions in fieldnames.

John W. Vinson [MVP]

I mean that what I want is nothing fancy, I just want it to add for me. I
don't want to type in all the questions or create a pretty form with all
kinds of buttons and functions and spend a ton of time on this. I just want
a quick way to tally. Nothing more. The 2 tables I have so far a

tblQuestions
QuestionID (PK) Numbered 1-32 in this case
Questions - probably contain a couple of words of the question in case I'm
tallying a survey that doesn't have actual numbered questions

tblAnswers
AnswerID (PK) Answer
1 Strongly Disagree
2 Disagree
3 Neither Agree or Disagree
4 Agree
5 Strongly Agree

There's no survey versions, demographics, names, departments or anything
else aside from the survey questions and answers and a bunch of check marks
in the boxes. There are just under 200 employees here but if the survey
isn't mandatory, there could only be 70 turned in. All our surveys are
similar with this opinion of Agree or Disagree.
I just want to have a form that has all the questions with the answer box
next to it and just tab through and type the answers as in 3 tab 1 tab 1
tab 4 tab and when I get to question 32 I hit submit or send or it just
automatically goes to a new, blank survey form and I enter the results of the
next person and so on til there's no more and then run the query and see the
totals for each question. How many Agrees, Disagrees.... you get the point.
I know I need another table of SurveyID which will act as the number of
papers I have and then a table of the questions with the answers in which to
run the crosstab query, it's there I'm having the problem. How do I go about
linking the questions with a selectable answer and have each "form" equal the
32 questions I have? Make sense?

"scubadiver" wrote:


"I don't care to set up the actual survey in the database". What do you mean
by that? In order to enter information you need to set up tables and forms.

You don't have to enter the totals by hand. Export the summary information
to a source spreadsheet and link the cell references to another spreadsheet
in a format that your boss will like.

"tally" ho!


--

http://www.ready4mainstream.ny911truth.org/index.html


"Pixie78" wrote:

Sorry, I've been out of town. This sounds more like what I need. Could you
elaborate a little more? I'm understanding the concept and the end result,
just need a boost with getting there.
I didn't expect so much commotion over a survey =)
Here's the deal on the surveys: I don't care to set up the actual survey in
the database, they are just handed to me after the employees fill them out
and my boss says 'Here, go ahead and tally these up, thanks'. Then he sends
me an electronic copy of the survey (excel spreadsheet) and I enter the
totals on there and mail it back. Pretty simple. Except for the tally part,
that's time consuming reading each check mark. I don't care about naming the
questions, answers or surveys it's just for tally purposes and would probably
be used over and over for different surveys of the same set up. I'm still
new at my job so I don't know how often the same survey goes out but I know
the same TYPE of survey frequently goes out and if I'm the tally girl, I'd
like an easier way to get there. =)
Thanks so much!


"John W. Vinson" wrote:

On Sun, 19 Aug 2007 23:42:00 -0700, scubadiver
wrote:

I think you will need 34 fields. A field for each edition of the survey (if
it is to be repeated monthly, quarterly), a field that identifies each
questionnaire within each survey set and the remaining 32 for each question.

BZZZZT!!!

"Pull over to the side. Take your hands off the keyboard and keep them in
sight. You're under arrest for Committing Spreadsheet!"

g

Seriously, this is a very common error in designing surveys. You're much
better off having a one-to-many relationship from Surveys to Questions, and
from Surveys to Answers; instead of 32 fields, you would have 32 records, one
for each question. You can use a Crosstab query to *display* a grid layout,
and even use a Grid control to edit the answers - but the tables should be
tall and thin, not storing questions in fieldnames.

John W. Vinson [MVP]