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#1
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Outlook 2000 to Outlook 2003 Issues
1) Duplicate Personal Folders
I got a new computer and with new Microsoft Office 2003. I did not find any automatic tools within Outlook 2003 to import my Outlook 2000 data, so I did this manually. I manually moved my old Outlook 2000 .pst files from my old computer and placed in my new computer in C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook. I noticed that I have two Personal Folders in the Folder List. I can't remove it. I followed Microsoft Help but the option to close is not there--indicating the files are defaults. When I add files into one set, the other set "magically" has the same file. They both must be reading from the same location. I checked and they are both reading from the same Outlook.pst file. It is unsettling to see two different folder sets. Is this because of some attribute of Outlook 2000 that is not compatible with Outlook 2003? Please Help! Is there a better way to move the .pst files? 2) In the general view of my emails, new emails today are dated tomorrow. When I open the actual email, the time stamp is correct. Thanks, Mia |
#2
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Outlook 2000 to Outlook 2003 Issues
1) The "ghost" .PST issue typically happens when you overwrite one .PST file
that Outlook is using with another one, and it sounds like that's what you did. For future reference, you don't have to put a .PST file in a certain location; you can put it wherever you want and just tell Outlook where to find it. The easiest way to fix this problem is to create a new mail profile via Control Panel | Mail | Show Profiles. 2) Not sure about this one -- what view are you using on the Inbox? There is a View dropdown box on the Advanced toolbar that will give you the name of the view. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "CommonLor" wrote: 1) Duplicate Personal Folders I got a new computer and with new Microsoft Office 2003. I did not find any automatic tools within Outlook 2003 to import my Outlook 2000 data, so I did this manually. I manually moved my old Outlook 2000 .pst files from my old computer and placed in my new computer in C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook. I noticed that I have two Personal Folders in the Folder List. I can't remove it. I followed Microsoft Help but the option to close is not there--indicating the files are defaults. When I add files into one set, the other set "magically" has the same file. They both must be reading from the same location. I checked and they are both reading from the same Outlook.pst file. It is unsettling to see two different folder sets. Is this because of some attribute of Outlook 2000 that is not compatible with Outlook 2003? Please Help! Is there a better way to move the .pst files? 2) In the general view of my emails, new emails today are dated tomorrow. When I open the actual email, the time stamp is correct. Thanks, Mia |
#3
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Outlook 2000 to Outlook 2003 Issues
Oh migosh. I had spent an hour documenting what I did with your help and
when I clicked on Post, Microsoft cleared out everything I had typed when it prompted me for my password again! Jocelyn, I wanted you to go over the mumble-jumble of steps so that the information would be more direct for someone with the same problem. Microsoft frustrates me so much. Mia Lor "Jocelyn Fiorello [MVP - Outlook]" wrote: 1) The "ghost" .PST issue typically happens when you overwrite one .PST file that Outlook is using with another one, and it sounds like that's what you did. For future reference, you don't have to put a .PST file in a certain location; you can put it wherever you want and just tell Outlook where to find it. The easiest way to fix this problem is to create a new mail profile via Control Panel | Mail | Show Profiles. 2) Not sure about this one -- what view are you using on the Inbox? There is a View dropdown box on the Advanced toolbar that will give you the name of the view. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "CommonLor" wrote: 1) Duplicate Personal Folders I got a new computer and with new Microsoft Office 2003. I did not find any automatic tools within Outlook 2003 to import my Outlook 2000 data, so I did this manually. I manually moved my old Outlook 2000 .pst files from my old computer and placed in my new computer in C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook. I noticed that I have two Personal Folders in the Folder List. I can't remove it. I followed Microsoft Help but the option to close is not there--indicating the files are defaults. When I add files into one set, the other set "magically" has the same file. They both must be reading from the same location. I checked and they are both reading from the same Outlook.pst file. It is unsettling to see two different folder sets. Is this because of some attribute of Outlook 2000 that is not compatible with Outlook 2003? Please Help! Is there a better way to move the .pst files? 2) In the general view of my emails, new emails today are dated tomorrow. When I open the actual email, the time stamp is correct. Thanks, Mia |
#4
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Outlook 2000 to Outlook 2003 Issues
Jocelyn,
The information you provided in 1) was pivotal in helping me resolve the issues. I used documentation from the Microsoft Outlook website help, too. Your clues about the "ghost" .pst file and about creating a new mail profile were the clues I needed. Here is a list of things I did in NO absolute MEMORABLE order: --- As you directed, I went into Control Panel | Mail | Show Profiles and created a new profile called Outlook-new. --- (with Outlook 2003 closed) In C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook, I copied my Outlook.pst file and pasted into the same location. The new file was called Copy of Outlook.pst. Pay close attention to the exact file size and time stamp. --- (in Outlook 2003) In Tools | Options | Mail Setup | Email Accounts | View or change existing e-mail accounts, I clicked on the drop-down menu below “Deliver new e-mail to the following location” to review how many profiles/files were called Personal Folders. I had two. --- Still in the same menu, I clicked on New Outlook Data File, then chose the default setting Office Outlook Personal Folders File (.pst), and finally clicked OK. At the next window, I chose the Copy of Outlook.pst file then clicked OK. --- Still in the same menu, I clicked on New Outlook Data File. You will probably see multiple files/profiles—all named exactly the same—Personal Folders. Pay close attention to which one is highlighted. I chose the last Personal Folders which would move the e-mail from the “ghost” profile to a new one—that is really just a decoy. Click Finish. --- In the Tools | Options | Mail Setup | Data Files, and added a new profile/directory (?) by clicking “Add.” In the next window, I chose the default setting which was Office Outlook Personal Folders File (.pst). I then chose the Copy of Outlook.pst file. Apply all of your changes and exit the menu. --- In the folder List, I noticed that I had 3 Personal Folders now. I exited Outlook 2003. --- I went to my Gmail account and emailed to my Outlook email account. I opened Outlook 2003 and received my test email. I exited Outlook 2003 again. --- I went back to C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook and noticed that both the Outlook.pst and Copy of Outlook.pst had the same time stamp and file size. --- Start Outlook 2003. In my Folder List, starting at the bottom Personal Folders, I right-clicked on one Personal Folders and chose Close “Personal Folders.” That action deleted the folder immediately. I repeated this action on the next Personal Folders until I only had one Personal Folders left. --- Testing: I sent an email out to my Gmail account to get a time stamp on my Outlook.pst files. I started Outlook 2003, received my test email and exited. --- In C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook, I noticed that only the Outlook.pst time stamp had changed. The Copy of Outlook.pst file still had the old time stamp. I deleted the Copy of Outlook.pst file. --- Start Outlook 2003. I went back into Tools | Options | Mail Setup | Email Accounts | View or change existing e-mail accounts. Now I only have one Personal Folders. --- Testing: I sent an email out to my Gmail account and also sent an email from my Gmail account. I received the email in my Outlook 2003, exited Outlook, and verified the time stamp for Outlook.pst file was updated. Whew! (Sorry. I am anal about verifying my data.) Good luck. Warm regards, Mia Lor "CommonLor" wrote: Oh migosh. I had spent an hour documenting what I did with your help and when I clicked on Post, Microsoft cleared out everything I had typed when it prompted me for my password again! Jocelyn, I wanted you to go over the mumble-jumble of steps so that the information would be more direct for someone with the same problem. Microsoft frustrates me so much. Mia Lor "Jocelyn Fiorello [MVP - Outlook]" wrote: 1) The "ghost" .PST issue typically happens when you overwrite one .PST file that Outlook is using with another one, and it sounds like that's what you did. For future reference, you don't have to put a .PST file in a certain location; you can put it wherever you want and just tell Outlook where to find it. The easiest way to fix this problem is to create a new mail profile via Control Panel | Mail | Show Profiles. 2) Not sure about this one -- what view are you using on the Inbox? There is a View dropdown box on the Advanced toolbar that will give you the name of the view. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "CommonLor" wrote: 1) Duplicate Personal Folders I got a new computer and with new Microsoft Office 2003. I did not find any automatic tools within Outlook 2003 to import my Outlook 2000 data, so I did this manually. I manually moved my old Outlook 2000 .pst files from my old computer and placed in my new computer in C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook. I noticed that I have two Personal Folders in the Folder List. I can't remove it. I followed Microsoft Help but the option to close is not there--indicating the files are defaults. When I add files into one set, the other set "magically" has the same file. They both must be reading from the same location. I checked and they are both reading from the same Outlook.pst file. It is unsettling to see two different folder sets. Is this because of some attribute of Outlook 2000 that is not compatible with Outlook 2003? Please Help! Is there a better way to move the .pst files? 2) In the general view of my emails, new emails today are dated tomorrow. When I open the actual email, the time stamp is correct. Thanks, Mia |
#5
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Outlook 2000 to Outlook 2003 Issues
Thanks for posting that detailed list of steps for others' benefit, and I'm
glad you got it working on your end :-) -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "CommonLor" wrote: Jocelyn, The information you provided in 1) was pivotal in helping me resolve the issues. I used documentation from the Microsoft Outlook website help, too. Your clues about the "ghost" .pst file and about creating a new mail profile were the clues I needed. Here is a list of things I did in NO absolute MEMORABLE order: --- As you directed, I went into Control Panel | Mail | Show Profiles and created a new profile called Outlook-new. --- (with Outlook 2003 closed) In C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook, I copied my Outlook.pst file and pasted into the same location. The new file was called Copy of Outlook.pst. Pay close attention to the exact file size and time stamp. --- (in Outlook 2003) In Tools | Options | Mail Setup | Email Accounts | View or change existing e-mail accounts, I clicked on the drop-down menu below “Deliver new e-mail to the following location” to review how many profiles/files were called Personal Folders. I had two. --- Still in the same menu, I clicked on New Outlook Data File, then chose the default setting Office Outlook Personal Folders File (.pst), and finally clicked OK. At the next window, I chose the Copy of Outlook.pst file then clicked OK. --- Still in the same menu, I clicked on New Outlook Data File. You will probably see multiple files/profiles—all named exactly the same—Personal Folders. Pay close attention to which one is highlighted. I chose the last Personal Folders which would move the e-mail from the “ghost” profile to a new one—that is really just a decoy. Click Finish. --- In the Tools | Options | Mail Setup | Data Files, and added a new profile/directory (?) by clicking “Add.” In the next window, I chose the default setting which was Office Outlook Personal Folders File (.pst). I then chose the Copy of Outlook.pst file. Apply all of your changes and exit the menu. --- In the folder List, I noticed that I had 3 Personal Folders now. I exited Outlook 2003. --- I went to my Gmail account and emailed to my Outlook email account. I opened Outlook 2003 and received my test email. I exited Outlook 2003 again. --- I went back to C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook and noticed that both the Outlook.pst and Copy of Outlook.pst had the same time stamp and file size. --- Start Outlook 2003. In my Folder List, starting at the bottom Personal Folders, I right-clicked on one Personal Folders and chose Close “Personal Folders.” That action deleted the folder immediately. I repeated this action on the next Personal Folders until I only had one Personal Folders left. --- Testing: I sent an email out to my Gmail account to get a time stamp on my Outlook.pst files. I started Outlook 2003, received my test email and exited. --- In C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook, I noticed that only the Outlook.pst time stamp had changed. The Copy of Outlook.pst file still had the old time stamp. I deleted the Copy of Outlook.pst file. --- Start Outlook 2003. I went back into Tools | Options | Mail Setup | Email Accounts | View or change existing e-mail accounts. Now I only have one Personal Folders. --- Testing: I sent an email out to my Gmail account and also sent an email from my Gmail account. I received the email in my Outlook 2003, exited Outlook, and verified the time stamp for Outlook.pst file was updated. Whew! (Sorry. I am anal about verifying my data.) Good luck. Warm regards, Mia Lor "CommonLor" wrote: Oh migosh. I had spent an hour documenting what I did with your help and when I clicked on Post, Microsoft cleared out everything I had typed when it prompted me for my password again! Jocelyn, I wanted you to go over the mumble-jumble of steps so that the information would be more direct for someone with the same problem. Microsoft frustrates me so much. Mia Lor "Jocelyn Fiorello [MVP - Outlook]" wrote: 1) The "ghost" .PST issue typically happens when you overwrite one .PST file that Outlook is using with another one, and it sounds like that's what you did. For future reference, you don't have to put a .PST file in a certain location; you can put it wherever you want and just tell Outlook where to find it. The easiest way to fix this problem is to create a new mail profile via Control Panel | Mail | Show Profiles. 2) Not sure about this one -- what view are you using on the Inbox? There is a View dropdown box on the Advanced toolbar that will give you the name of the view. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "CommonLor" wrote: 1) Duplicate Personal Folders I got a new computer and with new Microsoft Office 2003. I did not find any automatic tools within Outlook 2003 to import my Outlook 2000 data, so I did this manually. I manually moved my old Outlook 2000 .pst files from my old computer and placed in my new computer in C:\Documents and Settings\Mia\Local Settings\Application Data\Microsoft\Outlook. I noticed that I have two Personal Folders in the Folder List. I can't remove it. I followed Microsoft Help but the option to close is not there--indicating the files are defaults. When I add files into one set, the other set "magically" has the same file. They both must be reading from the same location. I checked and they are both reading from the same Outlook.pst file. It is unsettling to see two different folder sets. Is this because of some attribute of Outlook 2000 that is not compatible with Outlook 2003? Please Help! Is there a better way to move the .pst files? 2) In the general view of my emails, new emails today are dated tomorrow. When I open the actual email, the time stamp is correct. Thanks, Mia |
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