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#51
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Still Struggling...
Just for clarification, in one of my previous posts, when I stated the
following; However, there is a way to solve both problems, which I should have mentioned in my last post, but it involves - yes, that's right - ANOTHER TABLE...AAAAARRRRGGGGHHH! g You reduce tblEmployees to only those fields that apply to *all* personell (full time and subs), then you add another table for the data that applies to only *some* employees, and relate it back via EmployeeID. I was talking specifically about tables, not forms. Now that you have moved on to creating some forms, it will be helpful if you can be very specific in describing what you are doing. There is a bit more terminology when it comes to forms, and it is very easy for us to misunderstand what you are doing since we are not there to see it. As I said before, if you are referring to objects on forms, they are called controls. Also, it helps if you tell us the name of the form (or forms) you are working with as well as the name of the table(s) or query(s) that are the recordsource of the form(s). For example, you said you are working on frmEmployees, but does this form have a subform? If so, are the controls (combo boxes) you are having trouble with on the main form or the subform? What is the Control Source and the Row Source of the combo box(s) you are having trouble with? Let's start with that, then we can move on to your other issues. -- _________ Sean Bailey "Aria via AccessMonster.com" wrote: Hi Bruce, Thanks for the information. BTW, I see what you mean about starting additional threads. It seems I did it again...sorry about that. I'll try to keep it straight. :-) I'm having a bit of a problem.This happened early last week. I don't know if you read the post where I stated I didn't get a drop-down list for my combo box. In the beginning it was unbound but since it didn't work as expected, I figured it should probably be bound so I changed it. I was trying to get a drop-down list for tblTitles and tblClassifications. Once I created the bound box, I received the following error message, "The value you entered isn't valid for this field. For example you may have entered text in a numeric field or a # that is larger than the field size." It doesn't highlight any field in particular. Strange happenings: 1. When clicking through records, the timing is off maybe half a beat. You'll see the previous records classification or title after I have moved to the next record but then it changes. 2. The date created field has the date in the first record only. Subsequent records have the time. 3. Titles aren't in alpha order. I'm sure it's because I sorted it after I created the combo box but those changes aren't reflected in the list. I think it would be easier to find titles if it's in alpha order. 4. I input a default value for State but again, those changes are reflected. It still shows the original input. I thought it may have something to do with the combo box since the message appeared right after but not being sure, I took the following steps: 1. Checked tblEmployee and tblSiteEmp. The only # is the autonumber; all other fields are text. 2. In tblSiteEmps the Address field is listed as 255 so I changed it to something reasonable. I know it probably wasn't that but since I was already there, I took care of it. 3. I deleted both combo boxes and re-created them. Same problem. 4. I checked the input mask for the date created field. As far as I can see, it's correct. It says short date. I read a post dated 7/2/08 that had the same error message as mine but that person had code in the AfterUpdate event and their RowSource info was different so I didn't think I could adapt their answer to my own problem. It's probably similar though. What do you think? This may be repetition of what you already know, but it seems you may be dancing around the topic a bit. lol Was I? You're probably right. BruceM wrote: I've been away off and on, and haven't been following the whole discussion, but let me mention a few things about combo boxes. A combo box, as has been mentioned, can be bound or unbound. A search combo box (to find an employee record, for instance) is an example of an unbound combo box. A bound combo box need to get its information from somewhere. One possibility is a Value List. If you have to select one of the five boroughs of NYC you could just have a list: Brooklyn; Bronx; Manhattan; Queens; Staten Island. For the 50 states you may want to show either the full name or the two-letter abbreviation, depending on the circumstances. In that case a lookup table is the best choice. You can have the StateID, StateAbbrev, StateName. All you would see in the combo box is either the name or the abbreviation (or both, if you like). In any case, only one value will be displayed after the selection has been made. Maybe you could do away with the StateID, and store the abbreviation instead since it is unlikely to change, but the principle remains the same. Another option is to build a combo box row source based on values already storred in the field. If the value you want to use isn't there, type it it. I don't think there is a use for this approach in your database, but it comes in handy at times. The Row Source is the field to which the combo box is bound. If you store the EmployeeID you can view other Employee information as needed, at any time. Your EmployeeID is stored in each payroll record, but no other information about you needs to be stored there. EmployeeID is the link to the rest of your information. This may be repetition of what you already know, but it seems you may be dancing around the topic a bit. O.k., so I lost the struggle. Well, maybe not. I won't ask a question, just [quoted text clipped - 123 lines] gonna start :- ) -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#52
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Still Struggling...
Just for clarification, in one of my previous posts, when I stated the
following; However, there is a way to solve both problems, which I should have mentioned in my last post, but it involves - yes, that's right - ANOTHER TABLE...AAAAARRRRGGGGHHH! g You reduce tblEmployees to only those fields that apply to *all* personell (full time and subs), then you add another table for the data that applies to only *some* employees, and relate it back via EmployeeID. I was talking specifically about tables, not forms. Now that you have moved on to creating some forms, it will be helpful if you can be very specific in describing what you are doing. There is a bit more terminology when it comes to forms, and it is very easy for us to misunderstand what you are doing since we are not there to see it. As I said before, if you are referring to objects on forms, they are called controls. Also, it helps if you tell us the name of the form (or forms) you are working with as well as the name of the table(s) or query(s) that are the recordsource of the form(s). For example, you said you are working on frmEmployees, but does this form have a subform? If so, are the controls (combo boxes) you are having trouble with on the main form or the subform? What is the Control Source and the Row Source of the combo box(s) you are having trouble with? Let's start with that, then we can move on to your other issues. Aria wrote: Hi Bruce, Thanks for the information. BTW, I see what you mean about starting additional threads. It seems I did it again...sorry about that. I'll try to keep it straight. :-) I'm having a bit of a problem.This happened early last week. I don't know if you read the post where I stated I didn't get a drop-down list for my combo box. In the beginning it was unbound but since it didn't work as expected, I figured it should probably be bound so I changed it. I was trying to get a drop-down list for tblTitles and tblClassifications. Once I created the bound box, I received the following error message, "The value you entered isn't valid for this field. For example you may have entered text in a numeric field or a # that is larger than the field size." It doesn't highlight any field in particular. Strange happenings: 1. When clicking through records, the timing is off maybe half a beat. You'll see the previous records classification or title after I have moved to the next record but then it changes. 2. The date created field has the date in the first record only. Subsequent records have the time. 3. Titles aren't in alpha order. I'm sure it's because I sorted it after I created the combo box but those changes aren't reflected in the list. I think it would be easier to find titles if it's in alpha order. 4. I input a default value for State but again, those changes are reflected. It still shows the original input. I thought it may have something to do with the combo box since the message appeared right after but not being sure, I took the following steps: 1. Checked tblEmployee and tblSiteEmp. The only # is the autonumber; all other fields are text. 2. In tblSiteEmps the Address field is listed as 255 so I changed it to something reasonable. I know it probably wasn't that but since I was already there, I took care of it. 3. I deleted both combo boxes and re-created them. Same problem. 4. I checked the input mask for the date created field. As far as I can see, it's correct. It says short date. I read a post dated 7/2/08 that had the same error message as mine but that person had code in the AfterUpdate event and their RowSource info was different so I didn't think I could adapt their answer to my own problem. It's probably similar though. What do you think? This may be repetition of what you already know, but it seems you may be dancing around the topic a bit. lol Was I? You're probably right. I've been away off and on, and haven't been following the whole discussion, but let me mention a few things about combo boxes. A combo box, as has been [quoted text clipped - 29 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#53
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Still Struggling...
I was talking specifically about tables, not forms.
I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Beetle284 wrote: Just for clarification, in one of my previous posts, when I stated the following; However, there is a way to solve both problems, which I should have mentioned in my last post, but it involves - yes, that's right - [quoted text clipped - 3 lines] (full time and subs), then you add another table for the data that applies to only *some* employees, and relate it back via EmployeeID. I was talking specifically about tables, not forms. Now that you have moved on to creating some forms, it will be helpful if you can be very specific in describing what you are doing. There is a bit more terminology when it comes to forms, and it is very easy for us to misunderstand what you are doing since we are not there to see it. As I said before, if you are referring to objects on forms, they are called controls. Also, it helps if you tell us the name of the form (or forms) you are working with as well as the name of the table(s) or query(s) that are the recordsource of the form(s). For example, you said you are working on frmEmployees, but does this form have a subform? If so, are the controls (combo boxes) you are having trouble with on the main form or the subform? What is the Control Source and the Row Source of the combo box(s) you are having trouble with? Let's start with that, then we can move on to your other issues. Hi Bruce, Thanks for the information. BTW, I see what you mean about starting [quoted text clipped - 54 lines] gonna start :- ) -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#54
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Still Struggling...
You may need to refresh my memory a bit here. You had m:m relationships
for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#55
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Still Struggling...
Yes, that's correct.
-- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#56
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Still Struggling...
OK, so what you need to do is use subforms for this. I'll use Titles as an
example. The junction table (tblEmpTitles) stores the data that defines the relationship, so you add another subform that uses the junction table as it's recordsource. The junction table should have these fields; EmpID TitleID Now, if you are using the wizard, Access will create text boxes and labels for each of these fields. I would delete both the text box and the label for EmpID (it's usually not a good idea to display ID numbers to users) and the label for TitleID. Then change the TitleID text box to a combo box with the following properties (if you're not using the wizard, just start with a combo box to begin with); Control Source = TitleID (in tblEmpTitles) Row Source = Select TitleID, TitleDescription From tblTitles OrderBy TitleDescription Bound Column = 1 Column Count = 2 Column Widths = 0,1 Now you can manipulate the size an appearance of the subform so that it appears to be just a group of combo boxes on your form. For example you might set the width so that it is only as wide as your combo box, and set the height so that the user could view maybe two or three combo boxes at once. Other properties of the form you may want to change might be; Default View = Continuous Scroll Bars = Vertical Only Record Selectors = No Navigation Buttons = No Border Style = Thin This way, when you make a selection in the combo box, the associated ID numbers will be properly stored in tblEmpTitles, and you have the ability to assign more than one title to an employee. -- _________ Sean Bailey "Aria" wrote: Yes, that's correct. -- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#57
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Still Struggling...
I didn't give you all of the information that you requested. The problem is
on the main form. The recordsource, I believe is tblTitles. I think I found the answer to one of my problems. The drop-list isn't in alpha order because the sort was based on qryTitles, but the combo box is based on tblTitles. -- Aria W. "Aria" wrote: Yes, that's correct. -- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#58
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Still Struggling...
I'm really sorry, Beetle. You've lost me. I don't think this is turning out
right on my end. I've tried countless times. I don't see anything that says Record Selectors. I'll try again tomorrow. Right now, I'm working on a computer that has Access 2000. I don't know if that makes any difference. If it does, tomorrow, I'll try on a computer with Access 2003. I also need to check our discussions to see why we have a junction table for EmpClassifications. There must be a good reason but it escapes me right now. -- Aria W. "Beetle" wrote: OK, so what you need to do is use subforms for this. I'll use Titles as an example. The junction table (tblEmpTitles) stores the data that defines the relationship, so you add another subform that uses the junction table as it's recordsource. The junction table should have these fields; EmpID TitleID Now, if you are using the wizard, Access will create text boxes and labels for each of these fields. I would delete both the text box and the label for EmpID (it's usually not a good idea to display ID numbers to users) and the label for TitleID. Then change the TitleID text box to a combo box with the following properties (if you're not using the wizard, just start with a combo box to begin with); Control Source = TitleID (in tblEmpTitles) Row Source = Select TitleID, TitleDescription From tblTitles OrderBy TitleDescription Bound Column = 1 Column Count = 2 Column Widths = 0,1 Now you can manipulate the size an appearance of the subform so that it appears to be just a group of combo boxes on your form. For example you might set the width so that it is only as wide as your combo box, and set the height so that the user could view maybe two or three combo boxes at once. Other properties of the form you may want to change might be; Default View = Continuous Scroll Bars = Vertical Only Record Selectors = No Navigation Buttons = No Border Style = Thin This way, when you make a selection in the combo box, the associated ID numbers will be properly stored in tblEmpTitles, and you have the ability to assign more than one title to an employee. -- _________ Sean Bailey "Aria" wrote: Yes, that's correct. -- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#59
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Still Struggling...
I'm just sort of popping in as time permits, so this will not be a thorough
reply. Record Selectors is a property on the Format tab of the form's Property Sheet. If it is Yes you will see a bar on the left side of the window, with an arrow pointing to the current record and an asterisk for the new record (in a continuous form). In a single form I think you just see the arrow for every record. The drop-down list isn't in alphabetical order because you didn't tell it to be. In Sean's Row Source SQL there is an Order By statement. This determines the sort order. If you use a named query as the Row Source there is an Order By statement in the query. To see the query's underlying language (I don't recall if you know this), open the query and click View SQL. Just to stress the point, the combo box has a Row Source, which determines the list the user will see when clicking the down arrow. A combo box is a control that may be bound to a field, so it may also have a Control Source, which is a field in the form's Record Source. The combo box is not based on tblTitles, but rather is bound to a single field in tblTitles. When you make a selection from the combo box, the bound column in the combo box Row Source is written to the field in the table. If EmployeeID is the (hidden) bound column, and FullName is the visible column, selecting a name will cause the associated EmployeeID to be stored in the combo box Control Source field. "Aria" wrote in message ... I didn't give you all of the information that you requested. The problem is on the main form. The recordsource, I believe is tblTitles. I think I found the answer to one of my problems. The drop-list isn't in alpha order because the sort was based on qryTitles, but the combo box is based on tblTitles. -- Aria W. "Aria" wrote: Yes, that's correct. -- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
#60
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Still Struggling...
Thanks, Bruce. I finally found it. I'm still working on it but I think I may
be getting closer. I had to make the combo box because I could not get the wizard to give me what I think I need. It created 2 scroll bars (1 vertical and 1 horizontal). I couldn't see the labels and couldn't scroll to the labels. The horizontal bar stayed even though I had switched it to vertical only. Should I delete the other combo box we originally made. The one that is giving the invalid value message? It's now giving me a couple of new messages. 1. Form/subform can't be set to continues veiw. Microsoft will set to single form. 2. Syntax error in From clause. I double checked to see if I had input "FromtblTitles" correctly. It seem to be correct so I'm not sure what the problem is there. My other question is about the Control Source. I'm supposed to put "TitleID (intblTitlesEmps)" So that table(tblTitlesEmps) will be referenced? I'm just trying to clarify because I don't see anything else that refers to tblTitlesEmps. Or will it be recorded in both places because TitleID is a field in both tblTitles and tblTitlesEmps? -- Aria W. "BruceM" wrote: I'm just sort of popping in as time permits, so this will not be a thorough reply. Record Selectors is a property on the Format tab of the form's Property Sheet. If it is Yes you will see a bar on the left side of the window, with an arrow pointing to the current record and an asterisk for the new record (in a continuous form). In a single form I think you just see the arrow for every record. The drop-down list isn't in alphabetical order because you didn't tell it to be. In Sean's Row Source SQL there is an Order By statement. This determines the sort order. If you use a named query as the Row Source there is an Order By statement in the query. To see the query's underlying language (I don't recall if you know this), open the query and click View SQL. Just to stress the point, the combo box has a Row Source, which determines the list the user will see when clicking the down arrow. A combo box is a control that may be bound to a field, so it may also have a Control Source, which is a field in the form's Record Source. The combo box is not based on tblTitles, but rather is bound to a single field in tblTitles. When you make a selection from the combo box, the bound column in the combo box Row Source is written to the field in the table. If EmployeeID is the (hidden) bound column, and FullName is the visible column, selecting a name will cause the associated EmployeeID to be stored in the combo box Control Source field. "Aria" wrote in message ... I didn't give you all of the information that you requested. The problem is on the main form. The recordsource, I believe is tblTitles. I think I found the answer to one of my problems. The drop-list isn't in alpha order because the sort was based on qryTitles, but the combo box is based on tblTitles. -- Aria W. "Aria" wrote: Yes, that's correct. -- Aria W. "Beetle284 via AccessMonster.com" wrote: You may need to refresh my memory a bit here. You had m:m relationships for Employees to Titles and Employees to Classifications, so you have junction tables for each of them, is that correct? Aria wrote: I was talking specifically about tables, not forms. I'm very sorry; my mistake. I'm working with frmEmployees with sfrmSiteEmps. The problem appears to be cboTitleDescription. I deleted the combo box a couple of days ago in trying to isolate the problem. I saved the form without cboTitleDescription. When I opened the form today and cycled through the records, cboTitleClassification appears to work as expected. I then created a new combo box for Title Description; same error message as before. The Control Source is TitleDescription. The Row Source is SELECT [tblTitles].[TitleID], [tblTitles]. [TitleDescription] FROM tblTitles; The Column count is 2. The Column Widths are 0";1". The Bound Column is 1. Just for clarification, in one of my previous posts, when I stated the following; [quoted text clipped - 28 lines] gonna start :- ) -- ________________________ Sean Bailey s b a i l e y 2 8 4 AT e c e n t r a l DOT c o m Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...arted/200807/1 |
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